Microsoft Word - 2013_GAAWMA_Sponsorship_Solicitation.doc



3178592194900right1778000160655041082002019 Southern Section Annual Conference Exhibitor and Sponsor PackageSeptember 11-13, 2019Callaway GardensLodge and Spa Conference CenterPine Mountain, GADEAR EXHIBITOR: The Georgia Chapter of the Air & Waste Management Association would like to invite you to participate as an Exhibitor at the 2019 Southern Section Annual Meeting & Technical Conference, September 11-13, 2019 at Callaway Gardens in Pine Mountain, Georgia. As an exhibitor, you will have the opportunity to personally present your products and services to approximately 150 practicing environmental professionals in the southeast region. Because exhibit space is limited and will only be sold on a first-come, first-serve basis, you will have more opportunity to converse with potential contacts and clients you’ve been trying to meet. The conference will be self-contained to Callaway Gardens, thereby offering a more intimate atmosphere. All of these things mean that you will be 100% involved in all conference activities! Without the continuous support of individuals such as yourself and others from your organization, the Southern Section of the Air and Waste Management Association (A&WMA) could not successfully improve the environmental knowledge of our members, provide outreach opportunities for our regulators or serve as a vehicle for environmental professionals to network and learn from their peers throughout the state.??EXHIBIT SPACE ASSIGNMENT AND TERMSExhibit booths will be assigned on a first-come, first-serve basis, upon arrival. There will be 15 booths available. Applications must be fully completed and accompanied by full payment. Booth space is expected to be fully reserved at an early date. We will send you a confirmation email indicating we received your payment. EXHIBIT BOOTH FEES Standard Exhibit Booth - $700 (Received On or Before August 2, 2019)Standard Exhibit Booth - $800 (Received After August 2, 2019)Additional Exhibitor Representative - $250 (Received On or Before August 12, 2019)Additional Exhibitor Representative - $300 (Received After August 12, 2019)Power Charge (if needed) - $75?Each booth rental comes with one full registration (AWMA member cost of $275). To register other members of your exhibit booth staff/firm, you will need to fill out the general conference registration form (which will be sent out separately or found on the GA AWMA website). BOOTH ACCESORIES Each exhibit booth will be provided with the following: ? Exhibitor identification sign ? 6’ topped and draped table (black)? Two chairs ? One waste basket ? Electrical available from conference center at extra costLODGING AND EXHIBIT LOCATION Make your lodging reservations early, as the Conference is self-contained to the Callaway Gardens Spa and Resort in Pine Mountain, Georgia. Reduced room rates are limited and available through August 11, 2019 at $160. When contacting Callaway, you must identify yourself as an A&WMA – Southern Section Attendee to obtain these rates. Please use the conference link or call?(877) 751-8994?dedicated for our hotel registration.SHIPPING MATERIALSYou may ship materials to the conference center up to 1 week in advance. No pallets please. Ship to:The Lodge and Spa at Callaway GardensAttn: Sara Cole4500 Southern Pine DrivePine Mountain, GA 31822Hold For: GUEST/VENDOR NameADVERTISEMENTS (Conference Program) Each Exhibitor sponsorship includes a quarter page advertisement in the Conference Program. All artwork for these advertisements must be provided in graphic ready format. The deadline for your camera-ready copy is Friday, July 26, 2019. Advertisement Limitations: Size limitation Quarter Page: 3.5”W X 2.25”L High quality graphic image required METHOD OF PAYMENT Credit Cards accepted via PayPal on theGA AWMA Conference Registration Page Check - Made Payable to Georgia A&WMARefunds: Monies will be refunded only if the total booth space is sold out by the time we receive your payment. If you have any questions, contact Katy Lusky at krforney@. APPLICATION FOR EXHIBIT BOOTH SPACE2019 Annual Southern Section A&WMA 3-day ConferenceCompany Name: ______________________________________________________________________ (as it will appear on booth identification sign) Primary Exhibitor: ___________________________________________ (Name as it will appear on badge) Title: ___________________________________________ Secondary Exhibitor: _________________________________________ (Name as it will appear on badge – Additional reduced registration fee of $250 prior to Aug 2, 2019 and $300 after) Title: ___________________________________________ Company Address: ___________________________________________ ___________________________________________ City: __________________________ State: ______ Zip: __________ Phone: (_____)____________________ Fax: (_____)____________________ Email: _____________________________________ EXHIBIT BOOTH FEES IMPORTANT! Exhibit space is limited to 15 booths at this conference, with every space at premium dimensions. Exhibit Booth - $700 ($800 after August 2, 2019)6’ foot draped table and booth space One Full Conference Registration Quarter-page ad in Conference Program Power Needed (+$75)? ______ (Yes or No)Total Payment Enclosed $_______________Mail Exhibit Form and Full Payment (check or copy of online payment receipt) to: A&WMA Georgia Chapter Attn: Katy Lusky, Treasurer 2338 Colonial Drive NEAtlanta, Georgia 30319BOOTH LOCATIONAt this point in time it is not possible to assign booth/table locations for this conference and location will need to be determined based on your time of arrival and setup. All conference break service will take place within the exhibitor area outside of the Longleaf Conference rooms. 476250271526000DEAR SPONSOR:The Georgia Chapter of the Air and Waste Management Association (A&WMA) seeks your involvement in a Corporate Sponsorship Program to improve public awareness on environmental issues and support development of environmental professionals. We believe that, as a participant in this program, your organization will receive substantial benefits by being recognized as progressive, environmentally aware, and concerned about helping your local community.There are several corporate sponsorship levels available, including those associated with the 2019 Southern Section Annual Conference:?Annual Regulatory Update Conference Sponsor-$250: This annual one-day conference is always well attended regulatory update conference in which state and federal regulators present updates in their respective programs or on new or upcoming regulations. Sponsors at this level will have their logo on our annual regulatory update conference materials, plus signage at the conference recognizing their company’s sponsorship, plus one paid conference fee.?Corporate Sponsor-$500: In addition to the Regulatory Conference Sponsorship benefits, Sponsors at this level will have their logo on all Chapter publications for one year, plus a link to your website will be posted on the Georgia Chapter website.?2015 Southern Section Annual Conference - $250 - $2000: In addition to our standard sponsorship levels, there will be an opportunity to provide sponsorship for various events associated with the annual A&WMA Southern Section conference to be held on September 11-13, 2019 at The Lodge and Spa Callaway Gardens. Sponsorship levels will include; Bronze-$250, Silver-$500, Gold-$1,000, and Platinum-$2,000, which will be associated with various events that you can choose from (e.g., morning refreshment breaks, social networking, and keynote speaker luncheon). The higher sponsorship levels will be associated with the more visible and inclusive conference events. All sponsors will be recognized on conference publications and literature. Note: The Gold level sponsorship will include one free conference registrations and the Platinum level sponsorship will include two free conference registrations. Our all-volunteer organization anticipates using the proceeds from the Corporate Sponsorship Program for the following activities:?Providing scholarships for college students pursuing environmentally oriented degrees in Georgia.Funding technical outreach activities of the ChapterAn enrollment form is enclosed for your use in joining the program. Simply complete the form and return it with your check made out to Georgia A&WMA or a copy of your online payment receipt. If you have any questions on the program, please contact krforney@. Sincerely,Stephen Ellingson, ChairA&WMA Georgia Chapter APPLICATION FOR SPONSORSHIP2019 Annual Southern Section A&WMA 3-day ConferenceSponsoring Organization:___________________________________Sponsoring Level: Please check the level of sponsorship you are interested in below: No Preference: _______Bronze Level Sponsor - $250:Student/YP Event (TBD) ___, Social Activity/Outing (TBD) ____ Silver Level Sponsor - $500:Morning break (9/11) ____ (9/12) ____ (9/13) ____ Afternoon break (9/11) ___ (9/12) ____Gold Level Sponsor - $1000 (includes one registration):Opening luncheon (9/11) ____, Keynote luncheon (9/12) ____Platinum Level Sponsor - $2000 (includes two registrations):Evening Networking Reception (9/11) ____ (9/12) ____Sponsoring Organization Address:Mailing Address:______________________________________________________________________Company Website:___________________________________Sponsor Contact:___________________________________Email Contact:___________________________________Phone Number:___________________________________Mail Sponsorship Form and Full Payment (check or copy of online payment receipt) to: A&WMA Georgia Chapter Attn: Katy Lusky, Treasurer 2338 Colonial Drive NEAtlanta, Georgia 30319Please Email Company Logo to both:krforney@ and cynthia.walaitis@ Credit card payment may be made via the Sponsorship page at the chapter website sponsorship ................
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