On - RBC Insurance



Client InstructionsPlease note the yellow and blue highlighted fields. The yellow highlighted fields require information from you. The blue highlighted fields are instructional and require action from youPlease ensure all sections are populated prior to finalizing the documentThis document is in a format permitting you to make appropriate branding updatesadd/remove sectionsor make revisions as desiredRemember to remove this page prior to distribution[[Company Letterhead][Delivery Method – Pick One]Hand DeliveredVia CourierVia Regular MailVia eMailPrivate and Confidential[Date] [Employee First and Last Name][Address][City], Ontario[Postal Code]Dear [Employee First Name],On behalf of [Company Name] (“Company”) we are pleased to offer you employment with us as [Position], beginning [Date] (“Offer”). You will report to the [Manager’s Title] or his/her designate.As an employee of the Company, you will be subject to all Company policies and procedures, and any revisions thereto, copies of which are available for your review. For purposes of clarity, throughout this Offer, the Ontario Employment Standards Act, 2000, as amended or replaced, shall be referred to as the “ESA”.Job DutiesYou will perform the duties associated with your position and those duties assigned to you by the Company from time to time. The Company reserves the right to make appropriate changes to your job duties as necessary to respond to current business needs. In the event of promotion, transfer or reassignment, the terms of this Offer shall continue to apply other than such terms that are amended to reflect the revised position.[Revise as necessary]Conditional Offer of EmploymentThis Offer is conditional upon the receipt of:A police record check which confirms you have not been convicted of any criminal offences for which you have not received a pardon or any criminal charges and/or any convictions or charges for provincial offences which may exclude you from a position of trust, depending on the circumstances. The police record check must be provided to the Company within the first thirty (30) days of employment;A satisfactory professional employment check which may include but is not limited to: certifications and/or licensing/educational requirements where appropriate; a credit check; and (must remain underlined)Proof of your eligibility to work in Canada.You confirm by your signature below that you are authorizing and directing the release of this information to the Company and/or its designated agents in accordance with all statutory requirements.You further agree to execute any authorization/consent form to permit the release of such information. Probationary PeriodThe first three (3) months of your employment is a probationary period (“Probationary Period”), during which time the Company will assess your performance and determine your suitability. At any time prior to the end of your Probationary Period, the Company has the right to terminate your employment for any reason without prior notice to you in accordance with the ESA.Remuneration [and Benefits][Option 1 - Hourly Wage]You will receive an hourly wage at the rate of $[Amount] per hour (less applicable statutory deductions), paid according to our regular payroll schedule.[Option 2 - Annual Salary]You will receive an annualized base salary of $[Amount] (less applicable statutory deductions), paid according to our regular payroll schedule.[Include if applicable] On [Date], you will become eligible to participate in the Company’s benefit plans subject to the terms of the respective plans. By signing below, you authorize the Company to make applicable payroll deductions on account of enrollment in the benefit plans. You agree that your signature below constitutes your authorization for these deductions in accordance with the ESA. Please note that in the event of any dispute regarding entitlement to benefits provided to you pursuant to the terms of a plan underwritten by our insurance carrier(s) such dispute is a dispute exclusively between you and the carrier.[Include if applicable] Please note the Company reserves the right to cancel, revise or amend any of the above-noted benefit plans without notice. VacationYou shall be entitled to [Number] (#) weeks’ vacation per year of active service. Vacation entitlement will accrue on a monthly basis at the rate of [Insert Rate: i.e., 0.834, 1.25, 1.67] days per month, and will be scheduled to meet current business requirements. Vacation will be prorated during the first year of employment. Vacation entitlement must be taken by December 31 of each calendar year or it is forfeited, subject to complying with the ESA.Vacation entitlement (time and pay) will increase in accordance with Company policy or the ESA, whichever is greater. [Include if employee receives vacation pay on each pay cheque]You agree that in accordance with Company policy, your vacation pay entitlement of [x%] of wages earned will be paid with each regular pay and that you will not, as a result, receive any payment of wages during the time you are away on vacation time. You agree that this constitutes written agreement within the meaning of the ESA and may only be revoked by you in writing. ExpensesYou shall be entitled to be reimbursed for any reasonable business expenses incurred in the exercise of your duties upon submission of proper receipts for such expenses in accordance with the Company policy.Confidentiality ?You acknowledge that you will acquire information about certain matters which are confidential to the Company and which information is the exclusive property of the Company including, but not limited to research, product plans, pricing, clients, customers and accounts, information concerning products and services, trade secrets, production secrets and know-how, computer programs and the financial history of the Company (the “Confidential Information”).? You acknowledge that such information could be used to the detriment of the Company and therefore you shall not disclose such information in any manner, directly or indirectly, to any person without the prior written consent of the Company. Notwithstanding the foregoing, you are not precluded from disclosing Confidential Information to a regulatory or law enforcement agency as permitted by law.Temporary LayoffsDue to the nature of the business, there may be slowdowns in work during various times throughout the year and the Company may be required to provide you with a temporary lay-off during those periods. You acknowledge and agree that such temporary layoffs, so long as they are in accordance with the ESA, shall not constitute a termination of or constructive dismissal from your employment.TerminationWhile it is our hope that your working relationship with the Company will be both lengthy and rewarding, we feel it is important to address the terms that will apply if it becomes necessary to end our relationship. The Company may terminate your employment with or without cause by complying with only the applicable minimum requirements set out in the ESA in respect of the termination of your employment (including, without limitation, all ESA requirements in respect of notice, termination and severance pay, wages, benefits and vacation pay). Benefits will only continue during any period required by the ESA. For clarity, you shall not be entitled to common law reasonable notice. Resignation In the event that you decide to resign from your employment, we ask that you provide us with?two (2)?weeks’ notice of resignation.Prior ObligationYou represent and warrant to the Company that prior to acceptance of employment with the Company you have advised the Company of all restrictions on your employability resulting from previous employment and you have presented to the Company for its review any previous employment agreements and other restrictive agreements, any provisions of which may still be in effect and have a reasonable bearing on your employment with the Company (unless review of such agreements by the Company would represent or constitute a breach of confidence, in which case your obligation shall be to inform the Company of such restrictions to the extent permissible under such prior agreement).You also agree that during your employment with the Company you will not use or disclose any confidential information you have obtained from a former employer. RemediesYou acknowledge that the Company would be irreparably harmed by a breach of the Confidentiality provision of this Offer by you and that it is difficult to estimate damages resulting from such a breach and, consequently, the Company shall be entitled to seek injunctive or other equitable relief to prevent a breach or continued breach of this Offer, and you consent to such injunctive relief, and to secure the enforcement of this Offer, without foregoing any legal relief to which the Company may be entitled to recover.Change of Terms of Employment The Company reserves the right to alter fundamental terms of your employment upon providing you with written notice equivalent to the minimum amount of notice of termination required by the ESA.AccommodationThe Company has policies in place with respect to the accommodation of employees in accordance with the Ontario Human Rights Code, as amended and the Accessibility for Ontarians with Disabilities Act, 2005, as amended. If you require accommodation, please contact the [Position] to discuss how we can accommodate you in a way that best suits your individual needs.General(i)This Offer constitutes the entire offer and supersedes all prior agreements, understandings, negotiations and discussions, whether written or oral.This Offer shall be construed, interpreted and enforced in accordance with the laws of the Province of Ontario. This Offer shall attorn to the exclusive jurisdiction of Ontario.No amendment or waiver of any provisions of this Offer shall be binding on any party unless set out in writing by the Company.? No waiver of any provision of this Offer shall constitute a waiver of any other provision nor shall any waiver constitute a continuing waiver unless otherwise provided.This Offer shall inure to the benefit of and shall be binding upon and enforceable by the parties hereto, and the heirs, executors, administrators and legal personal representatives of you and the successors and assigns of the Company. This Offer is personal to you and may not be assigned by you.If any paragraph of this Offer shall be held to be invalid, illegal, or unenforceable, such enforceability or invalidity shall not affect the enforceability or validity of the remaining paragraphs of this Offer and such paragraph shall be severable from the remainder of this Offer.You are entitled and encouraged to seek professional advice regarding the terms and conditions contained in this Offer. You acknowledge that in the event you did not seek professional advice, you have freely chosen not to do so. [Name], we are confident that the Company can offer you a very fulfilling and rewarding career. I know you share the same enthusiasm and understanding in regard to the business opportunities that exist and we welcome the opportunity for you to join our team.If the foregoing terms of employment are acceptable to you, please indicate your acceptance by signing a copy of this letter in the space provided below on or before [Date – should be at least 5 days after offer given to employee], after which date, this Offer shall be considered void.If you have any questions or require additional information, please do not hesitate to contact me.Yours truly,[Name][Position][Company Name]I have read the contents of this letter and have been provided with the opportunity to seek clarification of the terms contained herein, and hereby accept employment with [Company Name] based on the terms and conditions outlined herein.I confirm that I have read and understood the Termination provisions above and understand by signing below I am limited to what the aforementioned provisions provide.___________________ Date[Employee Name][Always ensure that you have a signed copy of the Offer letter at least one day before the employee starts working and before the sign back date set out above – otherwise you run the risk of the contract being void] ................
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