CITY OF PHILADELPHIA - DBHIDS

CITY OF PHILADELPHIA

DEPARTMENT OF PUBLIC HEALTH Human Resources Office 1101 Market Street-8"' floor Philadelphia, PA 19107 (215) 685-5207 Fax (215) 685-5212

November 3, 2015

James Buehler, MD Health Commissioner

Jane Baker Deputy Health Commissioner

Karen A. Hyers

Human Resources Director

To: From: Subject:

All PDPH Employees

Karen A. Hyers, Human Resources Director

&

Overtime Time/Compensatory Time Authorization and Leave Time - Policy Reminder

Effective November 23, 2015, ALL City of Philadel hia Department of Public Health (PDPH) employees must comply with the following items listed below:

OVERTIME/COMPENSATORY TIME AUTHORIZATION

An employee who works outside of his or her approved shift for overtime/compensatory time must complete an Overtime/Compensatory Time Authorization Form in its entirety. The actual hours worked must be included on the authorization form (see attached example). The Overtime/Compensatory Time Authorization Form must be signed by the employee's supervisor and promptly submitted, along with the relevant timesheet, to the Payroll Unit of the PDPH Human Resources Office.

Important Note: Employees will not be compensated with overtime/compensatory time without an approved Overtime/Compensatory Time Authorization Form. The overtime/compensatory time will ng be paid based upon the timesheet alone.

LEAVE TIME

Work hours will not be adjusted for non-flex employees who use leave time and work beyond their regularly scheduled shift unless previously approved by their supervisor.

Example:

*

*

Regular shift 8: 00 a.m. to 4: 30 p.m.

The employee uses two (2) hours of vacation leave and arrives to work at 10:00 a.m. and works until 8: 00 p.m. Employee will be charged two (2) hours (8: 00 a.m. - 10: 00 a.m.) of vacation leave and will earn three (3) hours (5: 00 p.m. - 8: 00 p.m.) of overtime/compensatory time when the approved Overtime/Compensatory Time Authorization Form and timesheet is received by the Payroll Unit of the PDPH Human Resources Office.

Thank you for your prompt attention to this matter. If you have any questions regarding this policy reminder, please feel free to contact PDPH Payroll Supervisor, Charles Growells at (215) 685-5201.

Attachment: Authorization for Overtime or Compensatory Time Form - example

AUTHORIZATION FOR OVERTIME OR COMPENSATORY TIME

AUTHORIZATION FOR OVERTIME OR COMPENSATORY T1ME

NAME DEPARNE

JOHN DOE HEALTH

DIVIPOI

Tm.?

CLERK

TOBACCO

UNFT

PAYFol No. 222547

14-MC-08-01

*

Above narned employee is authorized to work

hours in excess of the regular work schedule,

{8 br. day . 40 hr. week) en

40/21/15 5- Spm

. TNs time should be credited as

OVERTIME

-

COMPENSATORY TIME, necessitated by the following assignment

Finalizing reports for fisda) year end clDSO

SUPOMSORYAPPROV4

5JORATURE OF EMROYEE

62-$*31 (Rev. 10/67)

*Note: The Unit Number for your division can be found at the top of your timesheet under "SECTION".

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