CS-214 Position Description Form
| CS-214 | | 1. Position Code |
|REV 1/2006 | | |
| |State of Michigan | |
| |Department of Civil Service | |
| |Capitol Commons Center, P.O. Box 30002 | |
| |Lansing, MI 48909 | |
|Federal privacy laws and/or state confidentiality |POSITION DESCRIPTION | |
|requirements protect a portion of this information. | | |
|This form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its |
|accuracy. It is important that each of the parties sign and date the form. If the position is vacant, the supervisor and appointing authority should complete|
|the form. |
|This form will serve as the official classification document of record for this position. Please take the time to complete this form as accurately as you can |
|since the information in this form is used to determine the proper classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD COMPLETE |
|THIS PAGE. |
| 2. Employee’s Name (Last, First, M.I.) | 8. Department/Agency |
| |Michigan Department of State Police |
| 3. Employee Identification Number | 9. Bureau (Institution, Board, or Commission) |
| |Specialized Services Bureau |
| 4. Civil Service Classification of Position | 10. Division |
|Departmental Manager 15 |Emergency Management and Homeland Security Division |
| 5. Working Title of Position (What the agency titles the position) | 11. Section |
|Section Manager |Preparedness and Training Section |
| 6. Name and Classification of Direct Supervisor | 12. Unit |
|Tony Katarsky, State Administrative Manager 16 |Administrative Unit |
| 7. Name and Classification of Next Higher Level Supervisor | 13. Work Location (City and Address)/Hours of Work |
|Capt. Chris A. Kelenske, State Bureau Administrator 17 |7150 Harris Drive, Dimondale, MI 48821 |
| |Monday through Friday, 8 a.m. to 5 p.m. |
| 14. General Summary of Function/Purpose of Position |
|This position has management and administrative responsibility for training and exercises within the division and for partners across the state to include: 1)|
|The Michigan Radiological Emergency Preparedness program which assists with compliance of plans for affected counties and the state as well as required |
|training and exercises. 2) The Professional Emergency Management (PEM) program which offers an opportunity to learn and engage effectively in response to any |
|potential emergency or disaster. 3) The state exercise program accordance with the Homeland Security Exercise and Evaluation Program (HSEEP) 4) Hazardous |
|Materials training program as well as Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE) training program. |
|For Civil Service Use Only |
| 15. Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty. |
|List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent. |
|Duty 1 |
|General Summary of Duty 1 % of Time 50 |
| |
|Manage Radiological Emergency Preparedness (REP) program for the state of Michigan. |
|Individual tasks related to the duty. |
|Provide direct management to the REP Unit manager, who supervises professional and non-professional REP staff. |
|Serve as the lead at the policy level with state agencies, REP counties, the Providence of Ontario, Federal Emergency Management Agency/Department of Homeland |
|Security (FEMA/DHS), Nuclear Regulatory Commission (NRC), states of Ohio and Indiana. |
|Manage the REP budget to include funding provided by the three nuclear power plants and expenditures as incurred by EMHSD and state agency partners. |
|Manage REP planning and training programs to ensure effective response and federal regulatory compliance for the state of Michigan and affected counties. |
|Attend local, state, and national REP conferences. |
|Attend policy level meetings and make decisions representing the state of Michigan on REP planning, training, and exercising. |
|Duty 2 |
|General Summary of Duty 2 % of Time 40% |
|Manage the State of Michigan emergency management training and programs, including supervision of the Training & Exercise Unit Manager as well as the |
|Professional Emergency Manager (PEM) training program as prescribed in the Public Act of 1978 Administrative Rules. |
|Individual tasks related to the duty. |
|Provide direct management to the Training & Exercise (T&E) Unit manager, who oversees the state training and exercise programs to ensure effective response for|
|all public and private sector clientele. |
|Provide direct management to the Hazardous Materials Training Unit manager. |
|Manage ongoing development of the PEM training program to include curriculum development, policies and procedures, training schedule and delivery of courses to|
|ensure division staff, and partner agencies statewide. |
|Develop, enhance, and maintain an effective PEM exam process to ensure effective evaluation of student knowledge and capabilities as designated PEMs. |
|Actively engage in PEM Advisory Board activities including By-Laws to ensure effective program delivery and oversight. |
|Ensure effective marketing strategies to enhance awareness and availability for meeting statewide training objectives. |
|Oversee the training budget for the Emergency Management Performance Grant, Hazardous Materials Emergency Preparedness grant, Homeland Security Grant Program |
|grant, and Hazardous Materials General Funds. |
|Oversee administration of the statewide exercise program for local and state government ensuring all exercise activities are Homeland Security Exercise and |
|Evaluation Program (HSEEP) compliant. |
|Host an annual statewide Training, Exercise and Planning Workshop (TEPW) to maximize benefits of exercises and minimize conflicting exercise schedules |
|statewide. |
|Attend regional TEPW to engage in training and exercise programs with bordering states and agencies.. |
|Duty 3 |
|General Summary of Duty 3 % of Time 5% |
|Ensure compliance with the National Incident Management System (NIMS) as it pertains to training and exercise programs. |
|Individual tasks related to the duty. |
|Coordinate with planning, training and exercise staff to develop, document and deliver NIMS training within EMHSD and partner agencies. |
|Manage development of a training plan for both division and state emergency management coordinators to maintain NIMS compliance in State Emergency Operations |
|Center (SEOC) positions. |
|Coordinate delivery of required courses through state and federal opportunities. |
|Duty 4 |
|General Summary of Duty 4 % of Time 5% |
|Provide management support to the division during activation of the SEOC for disaster or emergency drills, exercises and actual events. Perform other duties |
|as assigned. |
|Individual tasks related to the duty. |
|Act as a group chief in the SEOC during disaster/emergency drills, exercises and actual events as assigned or as required by the Incident Command System and in|
|accordance with standards set forth by the National Incident Management System (NIMS) and the National Response Plan (NRP). |
|Perform other emergency support functions in the SEOC during disaster/emergency drills, exercises and actual events as assigned by the State Director of |
|Emergency Management and Homeland Security. |
|Serve as EMHSD liaison with regions and jurisdictions or DHS/FEMA/SBA at federal Joint Field Office (JFO) following a disaster as assigned by the EMHSD |
|commander. |
|Serve as EMHSD liaison with DHS/FEMA/SBA at federal Joint Field Office (JFO) following a disaster as assigned by the EMHSD commander. |
|Cross train with other EMHSD staff. |
|Perform other duties as assigned. |
| 16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use additional sheets, |
|if necessary. |
|Provide expert advice on emergency response issues that have statewide impact on public safety organizations. Make decisions that have statewide impact on |
|training issues and program management. Must make decisions on budgetary account issues and maintain balance on future expenses. Must determine program |
|deliverables and manage day-to-day operational needs on an ongoing basis. |
| 17. Describe the types of decisions that require your supervisor’s review. |
|Will function independently on most issues and seek guidance only when needed on broad division issues that have department, divisional and statewide impact. |
| 18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the |
|amount of time and intensity of each activity and condition. Refer to instructions on page 2. |
|This position entails routine office work including use of a personal computer, telephone, fax, general office and audio-visual equipment. Standing, sitting, |
|typing, writing, walking, stooping, kneeling, carrying and bending are all physical tasks that may be performed occasionally. This position will participate |
|in meetings, occasionally requiring driving to meeting locations and transporting boxes of published material. This position is required to wear a pager and |
|be available to work overtime in a disaster or emergency. |
| 19. List the names and classification titles of classified employees whom you immediately supervise or oversee on a full-time, on-going basis. (If more than |
|10, list only classification titles and the number of employees in each classification.) |
|NAME |CLASS TITLE |NAME |CLASS TITLE |
|Diane Laban |Secretary 9 | | |
|Tonya Nobach |Dept. Manager 14 | | |
|Mike Farmer |Dept. Manager 14 | | |
|VACANT |Dept. Manager 14 | | |
| | | | |
| 20. My responsibility for the above-listed employees includes the following (check as many as apply): |
|X Complete and sign service ratings. X Assign work. |
|X Provide formal written counseling. X Approve work. |
|X Approve leave requests. X Review work. |
|X Approve time and attendance. X Provide guidance on work methods. |
|X Orally reprimand. X Train employees in the work. |
| 21. I certify that the above answers are my own and are accurate and complete. |
| |
|Signature Date |
NOTE: Make a copy of this form for your records.
|TO BE COMPLETED BY DIRECT SUPERVISOR |
|22. Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why? |
|Yes. |
| 23. What are the essential duties of this position? |
|This position is responsible for administering the management of the Preparedness and Training Section. The duties of this position can be broken down into |
|five specific areas of management: planning coordinating, directing, organizing and budgeting. In addition, the position requires management of human |
|resources, supervision of overall policy and program administration, and overseeing the activities of the Radiological Emergency Preparedness Program (REP), |
|which provides Radiological Emergency Preparedness (REP) training for fixed site nuclear power plants in Michigan. |
| 24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed. |
|None.The Hazardous Materials Training Unit has been added to the section which now includes an additional manager and programming. |
| 25. What is the function of the work area and how does this position fit into that function? |
|The work area includes the Emergency Management and Homeland Security Division (EMHSD) administrative staff offices, as well as the State Emergency Operations |
|Center (SEOC). The EMHSD is the state level agency responsible for all aspects of emergency management and homeland security within the state and is |
|responsible for the planning and coordination of state level response to disasters and emergencies (through the SEOC). This position within the Preparedness |
|and Training Section supports this overall mission with a focus on management and administration of preparedness and training activities. |
| 26. In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position? |
|EDUCATION: |
|Possession of a bachelor’s degree in any major or equivalent Civil Service experience. |
|EXPERIENCE: |
|Four years of professional, business and administrative experience, including two years equivalent to the experienced (P11) level or one year equivalent to the|
|advanced (12) level; or, one year of professional managerial or specialist experience, in any field of work, equivalent to the 13 level or above. |
|KNOWLEDGE, SKILLS, AND ABILITIES: |
|Knowledge of computers and the ability to interact positively with individuals and groups. Good communication skills are required. Preferred: Adult |
|education methodology training background. Emergency management and/or disaster preparedness experience. At least two years in federal, state, or local |
|government setting. |
|CERTIFICATES, LICENSES, REGISTRATIONS: |
| |
|Professional Emergency Management (PEM) certification is required. (May be obtained following appointment). |
|NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position. |
| 27. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities |
|assigned to this position. |
| |
|Supervisor’s Signature Date |
|TO BE FILLED OUT BY APPOINTING AUTHORITY |
| 28. Indicate any exceptions or additions to the statements of the employee(s) or supervisor. |
| 29. I certify that the entries on these pages are accurate and complete. |
| |
|Appointing Authority’s Signature Date |
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