Instructions for using this Template - Office of Human ...



Purpose of a Layoff Letter To inform the affected employee in writing that they will be laid off and inform them of their bumping rights.Instructions for using this TemplateAll fields contained within brackets [ ] are fields which require user modification. Click once on the word within the bracket and type your text. When a choice of paragraphs or sentences is given, be sure to delete the paragraph or sentence not used.When complete, print this letter on letterhead. Include all required enclosures.MACROBUTTON NoMacro [Click here and type date]MACROBUTTON NoMacro [Click here and type Name]MACROBUTTON NoMacro [Click here and type Address]Dear MACROBUTTON NoMacro [Click here and type Name]:This letter is to confirm our conversation on MACROBUTTON NoMacro [Click here and type date] that you are being laid off from your position as MACROBUTTON AcceptAllChangesInDoc [Click here and type title] MACROBUTTON AcceptAllChangesInDoc [Click here and type job code], MACROBUTTON AcceptAllChangesInDoc [Click here and type appointment term] MACROBUTTON AcceptAllChangesShown [Click here and type appointment type], MACROBUTTON NoMacro [Click here and type percent time] in MACROBUTTON AcceptAllChangesShown [Click here and type unit]. Your last day of employment will be MACROBUTTON NoMacro [Click here and type date]. (Optional: This layoff is not a reflection on the quality of your work).Employees who have passed probation are eligible per the Civil Service Rule 12 to:Choose transfer to open vacancies in our seniority unit within current classification;Choose demotion to open vacancies in our seniority unit in a lower classification;Exercise bumping rights; Have your name placed on the University layoff list; orParticipate in the Layoff Severance Program, if applicable.According to our records, you may have bumping rights to MACROBUTTON AcceptAllChangesShown [Click here and type position title] position in our seniority unit. I have arranged a meeting with MACROBUTTON AcceptAllChangesShown [Click here and type name of appropriate HR representative or supervisor] on MACROBUTTON AcceptAllChangesShown [Click here and type date and time] at MACROBUTTON AcceptAllChangesShown [Click here and type place] to receive information regarding these rights. You will have to let MACROBUTTON AcceptAllChangesShown [Click here and type HR person] know seven days from the date of this letter if you decide to exercise your option to bump.If you do not exercise your option to bump, you may have your name placed on the University layoff list by writing to:Layoff List CoordinatorOHR Operations Center545 West Bank Office BuildingMail Code 7534A1300 S 2nd StreetMinneapolis, MN 55454To have your name placed on the layoff list, you will need to provide:A copy of this letter to the Layoff List Coordinator;A new or updated application online at written request to the Layoff List Coordinator to have your name placed on the list. You may complete the attached form and fax it to 612-626-7911, mail it to the above address, or send an email request to llrqst@umn.edu.The total time your name remains on the layoff list will not exceed two years (24 consecutive months) from the date of your layoff. If you decide not to exercise your option to bump, there may be implications to your eligibility for unemployment insurance benefits. Call your local Workforce Center if you have questions (see attached Important Resource Information).You should be aware of some guidelines during your notice period and layoff:Once you have provided all of the relevant documentation, you may apply for vacancies to which you have layoff list rights. You may also look for vacancies posted on the U of M Job Center website at for which you do not have rights, but for which you might be qualified and in which you may have an interest. Consider applying for these vacant positions.Further information about layoff can be found in the Civil Service Rules, Rule 12. You also may call MACROBUTTON AcceptAllChangesShown [Click here and type HR Director, HR Specialist name or HR Consultant name] at MACROBUTTON AcceptAllChangesShown [Click here and type phone number] if you have questions about the layoff process and bumping rights.The University has a Layoff Severance Program for Civil Service and Union-Represented Employees (“Program”) that applies to employees who meet specified eligibility requirements. Information describing the eligibility criteria, benefits, and conditions of the Program are available online at . You may contact the 4-UOHR Call Center if you have questions or wish to schedule an appointment to meet with a Benefit Counselor to review your individual situation.Please note, if you are eligible for this Program, you have a limited period of time for election. You must complete the agreement form and submit it to your supervisor by your last day of employment.If you are age 40 years or older, and this layoff is part of a group layoff and/or non-renewal occurring for the same reason, you have at least 45 calendar days to consider whether or not to participate in the Program, and you are entitled to the following additional disclosures regarding the group layoff and/or non-renewal:The individuals who were included in the group layoff and/or non-renewal and eligible for the Program were selected from within the MACROBUTTON AcceptAllChangesShown [Click here and type name of decisional unit(s)] (the “Decisional Unit”) as part of a MACROBUTTON AcceptAllChangesShown [Click here and type reason for layoff, e.g. program elimination].Attached to this letter is a list of the job classifications and ages of all individuals in the Decisional Unit who were selected for layoff and/or non-renewal, and the ages of all individuals in the Decisional Unit in the same job classifications who were not selected.Any questions that you may have regarding medical, dental, life and disability insurance and the retirement plan, if applicable, should be directed to the 4-UOHR Call Center at 612-624-UOHR (612-624-8647, 1-800-756-2363). For information regarding unemployment insurance benefits, if applicable, contact your local Minnesota WorkForce Center (see attached Important Resource Information for locations). Optional: I wish to thank you for your contributions to MACROBUTTON NoMacro [Click here and type department name] over the past MACROBUTTON NoMacro [Click here and type # of years] years and I wish you success in your future endeavors.Sincerely,MACROBUTTON NoMacro [Click here and type Your Name]MACROBUTTON NoMacro [Click here and type Your Title]cc: Employee BenefitsLayoff List CoordinatorEmployee Relations ConsultantPersonnel File MACROBUTTON AcceptAllChangesShown [Click here and type Empl. ID#]Important InformationEmployee Assistance Programs (EAP)EAP provides cost-free professional consultation and referral services for University employees who need help with personal or work difficulties. Spouses and dependants are also eligible for EAP services.EAP services are provided bySand Creek612-625-2820888-243-eap@umn.eduLSS Financial CounselingLSS offers employees and their families financial counseling with offices in 11 locations around the state.LSS Financial Counseling (umn/)Phone:?1-800-528-29264-UOHR Call CenterTo discuss continuation of your health benefits and the Layoff Severance Program and/or to schedule an appointment with a Benefits Counselor:612-624-UOHR (612-624-8647)1-800-756-2363 Human Resources – Director or Specialist[Click here and type HR Director or Specialist’s Name] [Click here and type HR Director or Specialist’s phone number]Human Resources ConsultantMACROBUTTON NoMacro [Click here and type HR Consultant's Name] MACROBUTTON NoMacro [Click here and type HR Consultant's phone number]Dislocated Worker ProgramAvailable at Minnesota Work Force Centers at 1-888-GET-JOBS (1-888-438-5627) or for a complete list of offices visit: include job seeking skills workshops, job referrals and placement, retraining including the cost of tuition, on the job training, and assessment to enable you to enter into self-employment. University of Minnesota Layoff ListTo be placed on the University of Minnesota Layoff List, complete a staff application online at and submit a written request to be placed on the layoff list to llrqst@umn.edu or:Layoff List CoordinatorOHR Operations Center545 West Bank Office BuildingMail Code 7534A1300 S 2nd StreetMinneapolis, MN 55454Fax: 612-626-7911Unemployment Insurance Benefits Apply for benefits using TELECLAIM 651-296-3644 or outstate 1-877-898-9090. You can also visit this website: to be placed on the University of Minnesota Layoff ListIn order to be placed on the University of Minnesota Layoff List, you must have received a written notice of layoff (stating your layoff rights and last day of work), have an updated staff application online at , and request in writing to be placed on the layoff pletion of this form shall be considered a request to be placed on the University of Minnesota Layoff List. SEND the completed form to: Layoff List Coordinator, OHR Operations Center, 545 West Bank Office Building, Mail Code 7534A, 1300 S 2nd Street, Minneapolis, MN 55454, OR you may fax the completed form to 612-626-7911. ALTERNATIVELY, you may use email to request placement on the Layoff List (llrqst@umn.edu). FORMTEXT ?????Name (please print): FORMTEXT ?????Empl. ID #: FORMTEXT ?????Department: FORMTEXT ?????Classification: FORMTEXT ?????Layoff Date: Please check which of the following required items have been completed: FORMCHECKBOX Updated staff application including current position on-line at FORMCHECKBOX Layoff Notice attached FORMTEXT ?????Signature: FORMTEXT ?????Phone #: FORMTEXT ?????Today’s Date: [Job Class Code and title - one row per age of employee(s) with this title, per examples below]8208A1 Admin Associate 133208208A1 Admin Associate 14111 ................
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