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PowerPoint NinjaEssential PowerPoint ShortcutsA)ShortcutsWhat it does 1<SHIFT> <CTRL> pressed & drag objectsCreate replicas with alignment2CTRL + Y / F4Repeat last action3<CTRL> pressed & drag objectsCreate replicas4CTRL + G & CTRL + SHIFT + GGroup and Ungroup selected Objects5Keep <SHIFT> pressed and draw/resize ShapesSymmetrical drawing/resizing 6ALT ←→Rotate in 15° increments7CTRL D Creates a duplicate of the selected Object8SHIFT ←→↑↓Resize 9ALT, E, SPaste Special10CTRL + SHIFT + CCopy format (text, shapes)11CTRL + SHIFT + VPastes copied format (text, shapes)* Objects: Pictures, Shapes, Table, ChartsNotes: Ungroup SmartArts: CTRL + SHIFT + G twice De-assemble Charts & Tables: Cut – Paste Special (Enhanced Metafile) – CTRL + SHIFT + G twiceConvert Symbols to editable icons: Superimpose a shape on a Text Box (fresh) with symbols – Merge (Fragment)Others: Lock Drawing Mode (Shapes), Replace FontB)Slideshow ShortcutsWhat it does 1<F5> Begin SlideShow from the first slide 2<Shift+F5> Begin SlideShow from current slide 3<B> during the Presentation Blank Black slide 4<W> during the Presentation Blank White slide 5Number# and <Enter> during the Presentation Takes you to Slide No.# Essential Word Shortcuts 1Ctrl + ]Increase font size by 1 pt2Ctrl + [Decrease font size by 1 pt3Ctrl + RAlign paragraph: Right4Ctrl + LAlign paragraph: Left5Ctrl + JAlign paragraph: Justify6Ctrl + EAlign paragraph: Centre7Ctrl + Shift + CCopy format (text, shapes)8Ctrl + Shift + VPastes copied format (text, shapes)9Ctrl + Shift + SpaceNon breaking space (nbsp) to keep phrases together in same line. E.g. IND AS10Ctrl + Shift + EnterHelps break a table in to two distinct tables if the cursor is inside a table cell11Ctrl + EnterPage break12Ctrl + SpaceClear text-level Format13Ctrl + QClear Paragraph-level Format14Ctrl + Shift + LBullet Points15Ctrl + Shift + NNormal Format16Shift + F3 Toggle between cases (Upper, Lower, Sentence)17Ctrl + MIncrease Indent18Ctrl + Shift + MDecrease Indent19Ctrl + BackspaceDelete one word to the left20Ctrl + DeleteDelete one word to the right21Ctrl + WClose the active document22Ctrl + OOpen a document23Ctrl + F2Print Preview24Ctrl + HFind and Replace (“More” > “Special” > “Paragraph mark”) – often used in cleaning the text copied from a PDF file. It helps automate repeated use of “Del” & “Space”25Ctrl + HFind and Replace (“More” > “Special” > Any digit, Any letter)Other useful tricks:QUICK PARTS (under “Insert” tab) – Helps create, store, and find reusable pieces of content. E.g. Disclaimer, SignatureSTYLES (under “Home” tab) – Helps define the “Style” of text such as heading 1, Heading 2 etc. Defining the “Styles” helps in making “TABLE OF CONTENTS” (under “References “ tab)SYMBOL (under “Insert” tab) – Wingdings, Webdings. Often used inside Table cellsActivate CLIPBOARD – small button under Format PainterCreating Magnifier EffectCrop to ShapeCropObject Alignment (automatic) – use it with QATDe-Assembling Objects into individual components: Chart, SmartArt, TableCopy / Cut the Object and then Paste Special - x 2 timesSet Transparent Color (image blending with background color)Organizing Text: Convert to SmartArtOrganizing Picture: Picture Layout (SmartArt + Picture)207454551498500Merge Shapes (New in v. 2013) – Use Fragment to create innovative shapes16383079946500Color Picker (New in v. 2013)160655285496000Table Formatting Tricks For changing borders, first change Pen attributes (weight, dash type, color), and then activate bordersColumns / Row can be distributed for equal cell sizesA table can be de-assembled*How to make a Table tell a storySymbols (Webdings, Wingdings): Level of Risk, Criticality, % completionLegendsHighlighter (dashed outline)De-Highlighter (white tracing paper) – semi-transparentGrey out the Text to de-emphasize selected textClustering using curly braces shape (75%:25%)Number pointersCallouts ................
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