Ballarat Basketball Association Inc.



Ballarat Basketball Association Inc.BOARD of Managementmeeting 27 JUNE 2018 SUMMARYOUR VISION:To be Ballarat’s leading and most respected indoor sports communityOUR PRINCIPLES:LEADERSHIP: We will stay focused at a strategic levelHONESTY: We will provide an open and empathetic environment, encourage honesty and communicate fairlyRESPECT: We will value all points of view and be accountable and responsible to each otherINTEGRITY: We will do what we sayCOMMITMENT: We will commit to make a difference and honour our responsibilities as directorsVISIONARY: We will be innovative, strategic and forward thinkingATTENDANCE: Present:D Stuchbery, K Cassells, K Quinlan, T Walshe, C Moore and P Eddy Apologies: S Cornwell and N GrylewiczDeclaration of any conflict of interest – Membership Applications:The Committee of Management has resolved to accept those membership applications / registrations as lodged with the Basketball Office from 24/4/18 to 27/6/18. Business of meeting suspended to receive a report from the Basketball Manager on the operations of the department and on plans and the Strategic Plan priorities for 2018/19. Report provided to each Director and questions taken from Directors at the end of the presentation. previous Meeting:MinutesMinutes of the previous Committee of Management meeting held on 23rd April 2018 circulated. Motion: That the minutes of that meeting be accepted as a true record of the business at that meeting.Moved: K Cassells, seconded K Quinlan CARRIEDPriority – Measurables Record: All matters for May and June are or in hand as per calendar requirements. Calendar updated by the CEO after last meeting.Other Actions from previous MeetingD Stuchbery and M Valentine to schedule new member Inductions for May. Meetings set by D Stuchbery for coming weeks.S Cornwell / T Walshe and CEO to action BBA / BSEC Organisational Review in July. SC and TW met late May and TW has progressed planning while SC / CEO have been on leave. Urgent priority now that Corporate & Community Partnerships role is vacant. After meeting with CEO this week T Walshe reported that he has arranged meetings with senior staff for week commencing 2/7/18 as part of this process. Foundation activity – planning for 2018 has not progressed – new volunteer has not been able to commit, and Jacob Borner has resigned. This is a critical area that we need to address.Consider & approve any Co-opted Board members – no urgent need to appoint additional members. Review needs July / AugustBook May meetings with each sub group to plan priorities for 2018-19 – All Board members have actionedMembership of each sub-committee to be reviewed and 2018/19 membership to be endorsed at June Board meeting – All Board Members. Managed in reports.Events Plan and Strategy for 2018-19 – Pending BSEC Rights which have been agreed to and we expect a formal lease document by end of June. VCGLR Approvals – Cameron actioned. Tim Walshe & Kim Quinlan – in progress.REPORTS:Finance (Xero report issued with remaining reports issued 25/6/18) Monthly Report Xero Reports from 1/1/18 to 31/5/18 plus Variation reports and Payable / Receivable reports presented to the Board following the Finance meeting which preceded the Board Meeting. Treasurer K Cassells reported to Board from Finance Meeting on key matters:Acceptance of XERO Reports to 31/5/18 and Variation report and review of Payables and Receivables all discussed.CEO and Finance Committee – Bendigo Bank Meeting – booked for 24th July.With Finance Committee endorsement, it is moved by K Cassels, seconded C Moore that the Finance Report to 31/5/18 be received and endorsed. CARRIEDTreasurer spoke to draft Audit Management letter which will be formally tabled at July meeting. Committee nominations for 2018/19 – K Cassells, R Cleveland, M Richardson, G Benn and P Eddy. Another member will be identified to add depth.Treasurer spoke to her priorities for the Committee for 2018/19. STRATEGIC PLAN REPORT CEO will meet with Departments July 3rd then issue report to Board with a focus on any “Behind target” activities. Then to be reported on to monthly Board meeting by CEO – action from JulyBasketball Manager presented a Competitions focused report against Strategic Plan to the Board Meeting earlier in meeting.REPORTSCEO Report – LSL last 6 weeksMeetings booked with Regional Development Minister (25/6) and Shadow Sports Minister and local candidates (26/6) to update Stage 2 lobbying. CEO also has a meeting with SRV Director 12/7/18 for an update on Department funding planning. Attending function with Minster Eren July 6th. Action items to address:Workcover forecast for 2018/19 to be prepared after June 30thVenue Managers Meeting 3/7/18 and Strategic Plan update to be issued after this.? year Council Partnership Review to be completed June 30thClubs Meeting to be booked for July CEO to set date with D munities of Respect & Equality – meeting July to join as a leading Sports Partner. M Thomas to be our longer-term representative here.National Wage Adjustments to be actioned by 10/7/petition & Programs – DS – Report issuedClubs Consultative Paper approved by Board. To be progressed to club meeting in July. CEO and Chair to mittee Nominations – M Valentine, M Newton, M Rudd, S Harricks, N Price / M Florakx and T Davies.Free Club Clinic Skills Days being offered for domestic juniors again this term break.Noted that a member has had membership withdrawn under the Three strikes policy.Marketing & Communications – TW - Report IssuedJunior Elite Teams – CM / KH - Report Issued JET meetings for the year which coincides with VJBL calendar.August 29th 6pmOctober 31st 6pmM Valentine secured two travel grants from SRV for JET budget.Senior Elite Teams – CM / KH - Report IssuedMajor Projects Report – Report IssuedCommittee nominations – NG to consider for July meetingPosition around Brand needs to be considered in coming months.CEO and M Valentine attended a site meeting at BSEC on 26.6.18 and all is on track for June ’19 opening.Minerdome Sports Club – CEO / KC Directors – RSG training and accreditation discussed. renew it.MSC - Venue Design Review – OTIS report received and TGS Post 2022 costs forecast are being considered. N Grylewicz is planning next stage of cost assessment for new MSC entry and lift.MSC – TGS Update – Kym Cassells reported on her briefing to Finance Committee. Gaming Machine Venue Licence – renewal due August 2018. Forms will be issued to all Directors to complete and return to CEO to lodge with application.Facilities, Events & Grants – SC / CEOTender lodged for National Event in 2019. Draft MOU / Use agreement for Phoenix College Gym – in progress.SRV Grants (3) reviewed – all are via Council. Pick My Project Grant application made for Ballarat West programs.Planning Community Camp and WNBL Game Sept 7 and 8Venue Manager Reports – Meeting July 3, 2018. Regular weekly meetings with Basketball, MSC and Events have resumed from 25/6/18.Moved T Walshe, seconded K Cassells that the reports be received, and subcommittee nominations as presented be accepted. CARRIEDGENERAL BUSINESSBVC Conference @ Bendigo June 23 and 24th. Key staff and Directors attended, and M Thomas presented to Conference on our Community Ambassador Programs and was very good. Report will be circulated after VMT meeting. Video Clip presentation of J Burke, P Hooley and S Short showcasing Community Ambassador Roles and our links to all ages in the region. Winter My Ballarat Magazine – excellent coverage on BSEC project.Parachute App – about carpooling within teams for parents to help get kids to sport. To be launched for our members next week.D Stuchbery and the Board extended their best wishes and thanks to Maxine Eddy for her service to the Association over 38 years. Schedule 2018 - Important Dates:Note change of date for next meeting July 23rd, 2018 at 5.30pm (Finance) and 6.30pm (Board)Meeting closed at 9.10pm ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download