PENNSYLVANIA DIRECT FARM BUSINESS GUIDE

PENNSYLVANIA DIRECT FARM BUSINESS GUIDE

MICHAELA TARR STACY REVELS

RUSTY W. RUMLEY

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Introduction................................................................................................................................. 6 I. Using This Guide ............................................................................................................. 7 II. Overview of Administrative Agencies ......................................................................... 8 III. The Food and Drug Administration's Food Code ...................................................... 10 IV. Pennsylvania Department of Agriculture ................................................................... 10

Section 1: Farming Operations .................................................................................................... 13 Chapter 1: Structuring the Business.......................................................................................... 14 I. Planning the Direct Farm Business ................................................................................ 14 II. Choosing a Business Entity ........................................................................................ 16 III. Checklist ..................................................................................................................... 23 Chapter 2 - Setting up the Direct Farm Business:..................................................................... 24 I. Siting .............................................................................................................................. 24 II. Registration and Permits............................................................................................. 26 III. Insurance..................................................................................................................... 32 IV. Checklist ..................................................................................................................... 34 Chapter 3: Managing and Marketing the Direct Farm Business............................................... 38 I. Contracting ..................................................................................................................... 38 II. Marketing.................................................................................................................... 47 III. Intellectual Property ................................................................................................... 50 IV. Weights and Measures................................................................................................ 54 V. Looking to the Future: Estate Planning ...................................................................... 55 VI. Checklist ..................................................................................................................... 56 Chapter 4 - Taxation ................................................................................................................ 57 I. Registration Requirements ............................................................................................. 57

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II. Taxation of Business Income ..................................................................................... 58 III. Employment and Self Employment Taxes ................................................................. 62 IV. Sales and Services Taxes ............................................................................................ 67 Excise Taxes ......................................................................................................................... 68 V. Property Taxes ............................................................................................................ 70 VI. Checklist ..................................................................................................................... 71 Chapter 5: Labor and Employment........................................................................................... 72 I. Fair Labor Standards ...................................................................................................... 72 II. Occupational Safety and Health ................................................................................. 76 III. Migrant and Seasonal Workers................................................................................... 78 IV. Employer Liability...................................................................................................... 81 V. Checklist ..................................................................................................................... 86 Section II ? Regulation By Product .............................................................................................. 87 I. Federal Regulation ......................................................................................................... 88 II. State Regulation.......................................................................................................... 92 III. Hormone Free Labeling.............................................................................................. 95 IV. Checklist ..................................................................................................................... 97 2- Eggs ...................................................................................................................................... 98 I. Federal Oversight of Eggs.............................................................................................. 98 II. Pennsylvania Regulation of Eggs ............................................................................. 100 III. CHECKLIST ............................................................................................................ 102 3 - Fish, Shellfish and Other Aquatics .................................................................................... 103 I. Production .................................................................................................................... 103 II. Federal Rules ............................................................................................................ 104

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III. Checklist ................................................................................................................... 106 4- Fruits and Vegetables ......................................................................................................... 107

I. Unprocessed Fruits and Vegetables ............................................................................. 107 II. Processed Fruits and Vegetables .............................................................................. 108 III. Checklist ................................................................................................................... 112 5 - Grains and Cereals............................................................................................................. 113 I. Grain Inspection Standards .......................................................................................... 113 II. Licensing of Warehouses.......................................................................................... 114 III. Selling Grains ........................................................................................................... 114 IV. Checklist ................................................................................................................... 116 7 - Honey & Maple Syrup....................................................................................................... 117 I. BeeKeeping .................................................................................................................. 117 II. Selling Honey ........................................................................................................... 118 III. Maple Syrup ............................................................................................................. 119 IV. Checklist ................................................................................................................... 120 8 - Meat and Poultry ............................................................................................................... 121 I. Raising and Caring for Animals................................................................................... 121 II. Slaughtering & Processing ....................................................................................... 123 III. Marketing Meat & Poultry Products ........................................................................ 128 IV. Checklist ................................................................................................................... 133 9 - Organic Marketing............................................................................................................. 134 I. Labeling and Marketing ............................................................................................... 135 II. Certification Process ................................................................................................. 135 III. Production Requirements ......................................................................................... 136

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4 Pennsylvania Direct Farm Business Guide IV. CHECKLIST ............................................................................................................ 141

Glossary of Terms....................................................................................................................... 142

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ACKNOWLEDGEMENTS & LEGAL DISCLAIMERS

ACKNOWLEDGEMENTS This Guide was made possible, in part, by a grant from the National Institute of Food and Agriculture under the Agriculture and Food Research Initiative. Of course, any errors or omissions are the sole responsibility of the authors. Photo Credits: Pg. 106 courtesy of Wendy Andersen; pg. 97 courtesy of Nicholas R. Johnson. All other photos courtesy of Lisa Bralts and Market at the Square, Urbana, IL. All rights reserved.

LEGAL DISCLAIMERS This Guide is not intended as legal advice. It is not intended to, and cannot, substitute for sound legal advice from a competent, licensed attorney. Rather, it is meant to help farmers understand the many issues that must be considered when establishing and operating a direct farm business. There is more to farming than just growing crops and selling to customers. The authors' hope is that this Guide will illustrate the legal issues that direct farm entrepreneurs must consider and then guide them towards experts and additional resources that will set their direct farm businesses on a track towards success. The legal information provided by this Guide is a general overview of the many laws and regulations that may be applicable to a direct farm business. The reader should never assume that the information contained herein applies to his or her specific situation without consulting a competent attorney in his or her home state. Further, though the authors have made every effort to ensure the accuracy of the information in this Guide, they cannot guarantee that all of it is correct. Laws, regulations, and guidelines can change at any given time, and the status of laws and regulations in the future cannot be predicted with any certainty. Therefore, every user of this Guide should at all times independently ensure that the legal information is up-to-date before using it in any way. Any URLs provided herein are purely for the convenience of the user, and the authors of this guide disclaim any liability for the content of the referenced websites. Finally, any opinions, findings and conclusions, or recommendations expressed in this Guide are those of the authors and do not necessarily reflect the view of the funding organizations.

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INTRODUCTION

If you are reading this Guide, then you are probably already well aware of the growing interest in local foods. Consumers seek out local producers for a variety of reasons: Some believe the food is healthier, safer and tastier. Others hope that local farmers are more invested in the community and stewardship of the land. Many people simply want to put their hard-earned dollars back in their local communities so that they can learn more about where their food comes from, as well as make connections with the people who grow it.

Although consumer demand is the primary motivation for expanded local food networks, national leaders, in an era of bioterrorism threats and increased energy costs, have recognized that direct farm businesses can play a critical role in local and regional food security plans. For example, the Federal Farmer-to-Consumer Direct Marketing Act (7 U.S.C. Chapter 63) recognizes the importance of direct farm businesses by funding state direct marketing assistance programs and directing a yearly survey to determine what methods of direct farm marketing are being used.

Direct farm businesses are capable of meeting all these demands while increasing profitability. Selling directly to consumers increases the farmer's share of the consumer's food dollar, which often goes predominantly to middlemen and processors in conventional food supply systems. Furthermore, building a connection with customers and the community can make farming a more enjoyable and rewarding experience.

However, running a successful direct farm business can be difficult due to the labyrinth of laws and regulations. These rules touch on nearly every action a producer might take, from the obvious, such as paying taxes or hiring employees, to the unexpected, such as naming the business. To add to the complexity, these rules are implemented and enforced by over a dozen agencies, spread between local, state and federal governments, which sometimes have overlapping requirements. Just figuring out who to contact may be a daunting task, let alone knowing what questions to ask and understanding the answers. Therefore, the authors developed this guide with the intent of bringing clarity to some of the rules and providing guidance on where and how to get correct information to foster a more vibrant direct farm business environment.

The introductory section of this Guide is divided into four sections, each of which offers some basic information that should be helpful in understanding the other chapters of this Guide.

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These first four sections are intended as overviews that provide the general rules, but in some cases exceptions to those rules will apply. As noted below, farmers who are considering starting (or expanding) a direct farm business should consult with a licensed attorney to ensure full compliance with all applicable rules and regulations.

I. USING THIS GUIDE

This guide is divided into two primary sections. Section I outlines rules that apply to all farming operations, regardless of agricultural product and marketing strategy. Section II is organized according to agricultural products. Whether the reader starts with Section I or Section II probably does not matter, but it is important to consider the information from both sections when constructing a business plan. Following are a few additional notes about the guide.

Legal-eze: Because this guide attempts to explain the law, the authors must use terms that have precise meaning to lawyers. Some of these terms are common English words, where the legal meaning is different or more exact than the common usage, and others are phrases based in Latin. The authors have attempted to explain specialty terms in the text, but may not always do so. For the reader's convenience, there is a glossary of terms at the back of the guide. For further reference, 's legal dictionary1 is a useful website with explanations of many common legal terms.

Internet Links: Throughout this Guide, the authors have provided links to websites that provide additional information and resources on various topics. These online resources are highlighted in bold text; for ease of reading, the website URLs are provided in footnotes to the bolded terms. Internet links and resources do not always remain in one place, but the supporting documents referenced in this Guide are public, and a simple Google search on key terms can in some cases locate a broken link or its updated version or location.

Statutes and Regulations: Throughout the text, references to specific statutes or regulations are accompanied by citations in parentheses. The authors give these citations so that the reader can look up the exact language of the text if it is of interest. Citations also are a helpful starting point for searching the internet for more information or contacting the regulatory agency or an attorney. Below is an explanation of the most common citation formats and websites for locating the legal document. In most cases, the first number is the Title, and the numbers following the code's name are chapters or subsections.

- ### U.S.C. ? ## are federal laws ? otherwise collectively known as the U.S. Code. They can easily be accessed at (official site) or at law.cornell.edu/uscode/ (Cornell University). Three of the most common federal

1 dictionary.

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