JOB DESCRIPTION - Almac Group
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|JOB DESCRIPTION |
|DATE: |June 2021 |
|POSITION: |PS DK Project Coordinator, Commercial Supply |
|BUSINESS UNIT: |Almac Pharma Services, Ireland |
|LOCATION: |Dundalk |
|REPORTING TO: |PS DK Client Team Leader |
|RESPONSIBLE FOR (PEOPLE): |N/A |
OVERALL ROLE OBJECTIVE:
The Project Coordinator is responsible for the coordination of multiple commercial supply projects, on behalf of Almac Pharma Services’ clients. As a key part of the commercial client management function, the Project Coordinator will support on-going account management and new SKU introductions, to enable on-time, in-full, product order fulfilment. He/she will also be responsible for maintaining accurate records of client orders, sales and forecasts.
JOB SPECIFIC RESPONSIBILITIES:
The post holder will:
1. Work on behalf of Almac Pharma Services’ clients, supporting the Client Team Leader and Project Managers in performance of their function.
2. Generate documentation associated with product supply, including New Item Code request forms, Bills of Materials, Sales Order Creation forms, and Change Requests, as required.
3. Organise, participate in and keep accurate minutes of meetings, conferences and correspondence with team members and clients, as required, in performance of the function
4. Assist in the preparation of presentations, summaries and reports relating to the activities of the department, including financial budgets and Key Performance Indicators (KPIs)
5. Liaise effectively with those internal functions involved with commercial product supply, including, but not limited to: Production, Quality, Logistics, Packaging Design and Purchasing.
6. Carry out the various logistics functions and transactions necessary to ensure the sourcing, procurement, receipt and use of materials for new projects.
7. Liaise with the Logistics department, to ensure shipments of commercial product are on time and all the relevant paperwork is provided, to both internal and external parties, in an efficient manner.
8. Track the progress of various product supply related documentation e.g. batch records, commercial product specifications, change requests etc.
9. Track the progress of works orders and advise the Project Manager of any issues affecting the promise dates.
10. Identify and respond efficiently and effectively to all client needs, maintaining a professional approach at all times.
11. Maintain accurate and appropriate records and reference documentation for the provision of internal management information.
12. Coordinate client visits to Almac Pharma Services, ensuring each visitor is handled in an efficient and professional manner.
13. As necessary, conduct administrative duties associated with the position.
This role requires coverage beyond normal working hours on a regular basis and it is a condition of your employment that you are able to fulfil this requirement of the role.
GENERAL ROLE RESPONSIBILITIES:
|Quality |Ensure GMP is adhered to in all areas of work. |
|Health & Safety |Understand Company’s Health & Safety Policy and follow all company |
| |HSE procedures. Report all accidents or any unsafe conditions in |
| |the work place. |
|Training and Development |Ensure training has been received before undertaking specific duties|
| |and that all training is recorded in training records. |
|Human Resource Management |Adhere to all HR policies and procedures, to include all absence |
| |policies and procedures. |
|Communication |Communicate within your own department to ensure that all relevant |
| |information is forwarded to the appropriate personnel on a regular |
| |and timely basis. Provide regular updates to your line manager |
| |regarding progress on required duties and the status of any |
| |projects. |
|Equal Opportunities |Observe and adhere to the company's Equal Opportunities and Dignity |
| |at Work policies ensuring that a neutral and harmonious work |
| |environment is maintained in which bullying and/or harassment does |
| |not occur. |
|Core Competency Framework |Ensure that all job specific responsibilities relating to the |
| |overall role objective are carried out in accordance with the |
| |requirements outlined within the Almac core competency framework. |
|By signing this Job Description I accept that I have received and read the Job Description and have accepted the responsibilities |
|identified therein. |
|EMPLOYEE’S SIGNATURE: | |
|PRINT NAME: | |
|DATE: | |
|This job description should not be regarded as conclusive or definitive. It is a guideline within which the individual jobholder works.|
|It is not intended to be rigid or inflexible and may alter as the Company’s strategic direction changes. |
|PERSON SPECIFICATION |
|DATE: |June 2021 |
|POSITION: |PS DK Project Coordinator, Commercial Supply |
|BUSINESS UNIT: |Pharma Services |
|LOCATION: |Dundalk |
|REPORTING TO: |PS DK Client Team Leader |
|RESPONSIBLE FOR (PEOPLE): |N/A |
| | | | |
| |ESSENTIAL |DESIRABLE |ASSESSMENT METHOD |
| |REQUIREMENT |REQUIREMENT | |
| | | | |
|QUALIFICATIONS |Bachelor’s Degree (or equivalent) |Bachelor’s degree (or equivalent) qualification in a |Application Form and |
| |qualification |Life Sciences, Engineering or Business related |Documentary Evidence |
| | |discipline | |
| | | | |
|EXPERIENCE |N/A |Previous experience in the pharmaceutical industry or |Application Form and |
| | |regulated environment. |Interview |
| | | | |
| | |Previous experience working within project management or| |
| | |a customer service role. | |
| | | | |
| | |Previous experience in the use of Microsoft office – | |
| | |Outlook, Word, Excel, Project, Power BI | |
| | | | |
|KEY SKILLS |Excellent written & verbal communication |Demonstrable ability to process and analyse technical |Application Form and |
| |skills |information |Interview |
| | | | |
| |Demonstrate organisational and time |Ability to organise, plan and prioritise tasks within a | |
| |management skills |high volume, varied workload | |
| | | | |
| |Exceptional interpersonal and negotiation | | |
| |skills | | |
| | | | |
| |Proven ability to work effectively on own | | |
| |initiative and within a team environment. | | |
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|ALMAC CORE COMPETENCIES |
| | | |
|COMPETENCY |BEHAVIOUR |ASSESSMENT METHOD |
| | | |
|RESULTS DELIVERY |Delivers results on time, within constraints and in line with company |Interview |
| |policy and procedure and organisational strategy. Demonstrates a | |
| |continuous drive for quality and a commitment to excellence. | |
| | | |
|PROACTIVE SOLUTIONS |Analyses and uses experience and logical methods to make sound decisions|Interview |
| |which solve difficult problems. Seeks practical/workable and innovative | |
| |methods to deliver solutions. | |
| | | |
|LEADS BY EXAMPLE |Promotes a clear vision and mission. Acts as a positive role model for |Interview |
| |the organisation, fostering a climate of teamwork and development. | |
| | | |
|COMMUNICATION |Communicates clearly and effectively. Promotes the exchange of ideas and|Interview |
| |information across the organisation. Fosters dialogue to ensure everyone| |
| |understands what is going on. | |
| | | |
|CUSTOMER FOCUS |Strives to exceed the expectations and requirements of internal and |Interview |
| |external customer; acts with customers in mind and values the importance| |
| |of providing high-quality customer service. | |
| | | |
|JOB SPECIFIC KNOWLEDGE |Demonstrates required job knowledge and understanding to successfully |Interview |
| |and competently fulfill or exceed the requirements of their post. | |
| |Follows correct procedures and guidelines (SOPs). | |
| |Proactively demonstrates a desire to enhance and develop their job | |
| |knowledge. | |
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