Regular Meeting



August 20, 2007

PUBLIC HEARING

Mayor Winfred Shoopman opened the public hearing at Clinton City Hall at 5:30 p.m.

Ordinance # 529 – An Ordinance annexing parcel 109.01, Anderson County Tax Map 43, and incorporating the same within the corporate boundaries of the City of Clinton, Tennessee and thereby amending the zoning map of the City of Clinton, Tennessee by zoning newly annexed territory B-4, Interstate Business District.

Ordinance # 530 – An Ordinance annexing parcel 112.07, Anderson County Tax Map 43, and incorporating the same within the corporate boundaries of the City of Clinton, Tennessee and thereby amending the zoning map of the City of Clinton, Tennessee by zoning newly annexed territory B-4, Interstate Business District.

Ordinance # 531 – An Ordinance amending the zoning map of the City of Clinton, Tennessee by zoning newly annexed Roger’s Group, Inc. territory near the Interstate 75 interchange and Highway 61 as B-4 and M-2. Mayor Winfred Shoopman stated that he would like to end this public hearing by 7:30 p.m. Mayor Shoopman requested that each individual who wished to speak limit his viewpoint to five minutes or less.

Councilman Albert Turner asked why Norris had to give the City of Clinton their approval for this ordinance. City Manager Steve Jones stated this would be more appropriate to discuss during the actual time of voting on the ordinance instead of during the public hearing.

Mayor Shoopman requested any Clinton residents who would like to speak on this ordinance to come forward.

Bonnie Simmons, 494 Mountain Road, is 12 years old and doesn’t want a rock quarry in her quiet residential neighborhood.

Ken Wytiaz, 522 Greenwood Drive, is in favor of the quarry, asphalt, and concrete plant because of the growth that it will bring to the community.

Wendy Wright, 35 Hiway Drive, is in favor of the Roger’s Group opening the quarry.

James Buttram, 108 Lagoon Drive, is in support of the rock quarry, the added jobs, and highway construction it will bring to the community.

Ron Young, 16 Highland Drive, is opposed to the rock quarry due to asthma problems.

Mayor Shoopman opened the hearing to the public.

Rebecca Kaman, attorney for Citizens for Safety & Clean Air, resides at 4512 Everwood Oak Lane in Knoxville, requested more than 2 hours for the public hearing due to the number of people who would like to speak. Ms. Kaman stated if this ordinance is approved there are many issues that would impact the surrounding community that have not been taken into consideration. Ms. Kaman offered the following reasons to deny this ordinance: it will be a violation of the Clinton City Zoning Ordinance; blasting and rock crushing will cause noise pollution that is harmful to the surrounding community; blasting will cause property damage; the asphalt plant will put harsh chemicals into the air; this will constitute illegal spot and contract zoning; and the plans submitted by Roger’s Group do not comply with the master settlement agreement. Documents were presented to Council to be included on record.

John Alley, County Commissioner for District 3, lives less than 2 miles from quarry, is against the quarry due to spot zoning and the safety of the children. Mr. Alley left a pamphlet to be included in the record.

Merle Albright, Assistant Principal Anderson County High School and County Commissioner for District 3, resides at 210 Cudwall in Andersonville, is opposed to this zoning because of all the truck traffic and air pollution that it will bring.

Tim Marimer, 116 CCC Camp Road in Norris, is opposed to this ordinance and presented documents to be included for the record.

Dail Cantrell, 103 Fishermans Cove Road in Andersonville, doesn’t want Roger’s Group opening the quarry. He commented on how he knows most of the Council Members. Mr. Cantrell said he hoped that members of Council would remember why they got on City Council and do the right thing to help the folks.

Gene Burr, Architect and Planning Consultant from Knoxville, is opposed because the zoning proposal doesn’t meet the requirements of the M-2 zone due to the noise, odors, and vibrations generated by the uses proposed.

Paul Wolf, from Norris, is opposed due to the differences in the site locations comparing Oak Ridge and Clinton. Mr. Wolf submitted documents for the record. Councilman Jerry Shattuck asked Mr. Wolf if he had looked at the site plan to see the berms and vegetation. Mr. Wolf stated that he had not.

Tupper Moorehead, a Fransiscan who resides at 30 Ridgeway Court in Norris, is against placing an asphalt plant in this residential community because of the toxic substances released from asphalt processing.

Renee Victoria Hoyos, Executive Director of Tennessee Clean Water Network in Knoxville, is opposed because of the possibility of the mud running off the site into Buffalo Creek. Councilman Jerry Shattuck asked Ms Victoria Hoyos if she had reviewed site plans. Ms. Victoria Hoyos said she had looked at these plans. Mr. Shattuck stated that if the plans were followed this would not be a problem. Ms. Victoria Hoyos is assuming that the site plans won’t be followed because she says that is the general practice.

Patricia Warren, 738 Bethel Road, is opposed because she believes that her property, which is 100 feet from the Roger’s property, will be damaged and the property value will be reduced. Ms. Warren submitted a letter and zoning map for the record.

Beth Fielden, 261 Crosspike Road, is opposed commenting that this will cause a negative impact on tourism due to the noise and odor from the blasting.

Mike Beeler, 227 Reservoir Road in Andersonville, a dentist whose office is on Bethel Road, is against this because he works on delicate tissue and is on the same rock plan as the Roger’s Group.

Steve Turpin, 215 Buffalo Road, is opposed due to the impact that this will have on his property value and on Buffalo Creek.

Elaine Meyer, a citizen of Bethel, representing the Appalachian Museum, is opposed because she feels that the rock quarry and asphalt plant have no real purpose for this area. Ms. Meyer stated that if the asphalt plant and rock quarry open, the Museum of Appalachia and Bethel community will be greatly compromised.

Charles Goins, 748 Bethel Road, is against the rock quarry because his wife is bipolar and has asthma. Mr. Goins stated that he is a child of God and there are 5 things that won’t be in heaven, sin, City Council, rock quarry, asphalt plant, and Toyotas.

Martha Hamner, 1203 Mountain Road, who owns a Christmas tree farm and bed and breakfast, is against this because she feels that her quiet peaceful home will be disrupted by noise from the blasting.

Hannah Weaver, a 17 year old senior at Anderson County High School, is opposed due to concerns about the air quality and traffic. Ms. Weaver submitted a petition with 159 signatures of students who have the same concerns.

Loy Johnson, Alred & Johnson Real Estate in Norris, doesn’t want this because of the negative impact on the area. Ms. Johnson sang a song about Buffalo Creek.

Irma Pike, 356 Cross Pike Road, begged City Council to reconsider approving this ordinance. Ms. Pike was here years ago when the interstate was being built and Vulcan took over, and she saw how things were destroyed.

Elizabeth Jernigan, a Norris resident, is opposed to the quarry because she believes that it will only be a short-term gain.

Ronald Taylor, 335 Ridgeview, doesn’t want this quarry opening. Mr. Taylor stated that Council needs to do something to benefit the Anderson County children.

Phyllis Helton, 59 Dogwood Road in Norris, read from the bible about loving your neighbor.

Dorris Dunn, a Norris resident, is against Roger’s Group because of her concerns of safety and the possibility of accidents happening.

Suzy Scruggs lives directly across the road from Roger’s Group. Ms. Scruggs wants to preserve the land they live on, and she feels the quarry will ruin it.

Robin Jones, 186 Fox Glen, is concerned about the air quality and opposes the asphalt plant. Councilman Charles Lyons asked Ms. Jones if she knew whether current data shows the non-attainment going up or down. Ms. Jones stated that we may be losing the non-attainment for ozone, but the non-attainment for particulates is projected to last until 2010.

Mayor Winfred Shoopman called a break at 7:34 p.m.

Mayor Shoopman stated that some people had been caught stealing signs behind the building and noted that those caught will face consequences.

Mayor Shoopman reconvened the public hearing at 7:44 p.m. and requested those with opposing-side views to speak at this time.

Dave Rechter, Manager of Roger’s Group in East Tennessee, stated that they would follow all federal, state, and local requirements, be a good neighbor, and a good community citizen just like they have in the past 60 years that they have been in Oak Ridge. Mr. Rechter commented on the following issues: truck traffic going through the city would be reduced due to the new location; property values around their Oak Ridge location have greatly increased; and UT Arboretum which does forestry research surrounds the Oak Ridge site. Councilman Charles Lyons commented that when the quarry was open before there was also an asphalt plant. Councilman Albert Turner asked Mr. Rechter if Roger’s Group is allowed to operate if there would be blasting. Mr. Rechter said yes. Councilman David Worthington questioned whether Mr. Rechter anticipated this site to look anything like the Rinker site. Mr. Rechter stated that the quarry will be below grade and difficult to see.

Harold Cannon, with Cannon & Cannon, made the following comments on what the master settlement agreement states: Roger’s Group will make every effort to secure a traffic signal at the entrance on Highway 61; the berms will be no steeper than a 30° angle; and this will be a self-contained construction zone which will diminish the run-off into Buffalo Creek. Councilman Jerry Shattuck questioned whether the berms were for visual obstruction or water retention. Mr. Cannon said the berms were actually for both.

Matt Pilz is employed by Vibra-Tech Engineers, a national firm that specializes in acoustics and vibrations. Mr. Pilz said the state and national criteria for the safe level of vibrations produced from blasting is 2” per second. In the master settlement, Roger’s Group has agreed to a vibration limit of ½” per second. Councilman David Worthington commented on Roger’s self-imposing the ½” per second.

Vann Medlock, Environmental Manager with Roger’s Group, stated that Roger’s Group operates all plants as a conditional major, restricting itself to 100 tons of particulate matter per year. Mr. Medlock also said that Roger’s has never been cited for odor or cited for anything related to an asphalt plant that would cause harm or directly affect the public. Councilman David Worthington questioned the turn-around if an EPA complaint is filed. Mr. Medlock answered saying 4-5 days from the time the complaint is received. Mayor Winfred Shoopman questioned the concern of air particulates. Mr. Medlock answered saying a bag house is equipped with a 99½% efficiency of recovering dust and the ½% has to go through the bag.

Councilman Jerry Shattuck questioned how the hot-mix asphalt paving will be manufactured. Dave Rechter answered Mr. Shattuck saying that this has not been decided. Mr. Rechter stated that there are different ways to mix the different kinds of materials.

Councilman Albert Turner questioned if diesel fuel is still used in production or to wet the trucks down so the asphalt will come out easier. Mr. Medlock stated that diesel is still used in production, but a kind of soap is used to get the asphalt to come out of the truck. Councilman Charles Lyons questioned whether there were any controls on the transportation of the asphalt regarding the odor. Mr. Medlock said unfortunately there is an odor, but once it sets up the odor is gone. The asphalt should be tarped while being transported.

Councilman Albert Turner asked what kind of material is used for the blasting. Frank Sames, resident of Nolensville and a registered blaster in the state of Tennessee, is employed by Austin Power Company and has been contracted by Roger’s to perform blasting. Mr. Sames answered saying mostly ammonium-nitrate based explosives are used; one pound of explosives produces two tons of rock. Councilman David Worthington questioned at what distance a blast would be felt. Mr. Sames commented that they have a vibration limit and use a scale distance approach. The scale distance factor in the state of Tennessee is 50. Using this with a formula, the vibration level would be controlled.

Dave Rechter informed Council that no blasting materials will ever be left overnight on this site. Mr. Rechter said they would like to prove themselves to our fair city like they have been able to do in Oak Ridge. Councilman Albert Turner asked if they crushed the screen dry or wet. Mr. Rechter said they do both.

Mr. Miller came forward and asked what size plant will be put there in the way of tons per hour. Mr. Rechter responded by saying the asphalt plant will be rated at about 200 tons per hour, aggregate will be washed, and ponds do have to be cleaned out to make sure that water samples are clean.

Rebecca Kaman still questioned the hydrogeology of the area, the air issue, and the discrepancy with the zoning ordinance. Ms. Kaman told Council that the will of the community is to deny this ordinance.

Charlotte Dunning, resides at 630 Redhill Road in Andersonville, a member of Bethel Baptist Church, is concerned about the blasting damaging the headstones and the church structure.

Mayor Winfred Shoopman closed the public hearing at 8:43 p.m.

REGULAR CITY COUNCIL - MINUTES

Mayor Winfred Shoopman called the regular Clinton City Council meeting to order on August 20, 2007, at Clinton City Hall at 8:43 pm. Councilman Charles Lyons, Councilman Harry Patton, Councilman Jerry Shattuck, Councilman Albert Turner, Councilman David Worthington, and Councilman Clay Wright were all present for the meeting.

Guest and Staff present:

Wendy Wright Darrell Taylor Van Medlock

John Payne Ken Wytiaz David Rechter

Gary Seepe Jennifer Jenks Matt Pilz

Mark Stephens Ron Young Jack Lovely

Dennis McGraw Bill Weaver Frank Sames

Harold Whited Earl Carmichael Vickie Fagan

Lee Smith Harold Kelly Aaron Cannon

Steve Jones Brad Salsbury Barry Hutchins

Ronny Buttrum Bonnie Simmons James Buttrum

Rebecca Kaman John Alley Merle Albright

Tim Marimer Dail Cantrell Gene Burr

Paul Wolf Tupper Moorehead Renee Victoria Hoyos

Patricia Warren Beth Fielden Mike Beeler

Steve Turpin Elaine Meyer Charles Goins

Martha Hamner Hannah Weaver Loy Johnson

Irma Pike Elizabeth Jernigan Ronald Taylor

Phyllis Helton Dorris Dunn Suzy Scruggs

Robin Jones Harold Cannon Charlotte Dunning

Mayor Winfred Shoopman requested to move up on the agenda the items for 2nd reading. Councilman Charles Lyons made a motion to move up on the agenda Ordinances #529, #530, and #531. Councilman David Worthington seconded the motion. The motion was moved to carry with Councilman Albert Turner voting no.

Mayor Winfred Shoopman led the meeting in prayer. Councilman Clay Wright led the pledge of allegiance.

Councilman Jerry Shattuck made the motion to approve the Beer Board minutes from July 16, 2007 and was seconded by Councilman Harry Patton. The motion was moved to carry unanimously. Councilman David Worthington made the motion to approve the minutes of the July 16, 2007 regular meeting and was seconded by Councilman Clay Wright. The motion was moved to carry unanimously.

SECOND AND FINAL READING OF ORDINANCES

Ordinance # 529 – An Ordinance annexing parcel 109.01, Anderson County Tax Map 43, and incorporating the same within the corporate boundaries of the City of Clinton, Tennessee and thereby amending the zoning map of the City of Clinton, Tennessee by zoning newly annexed territory B-4, Interstate Business District. Councilman David Worthington made the motion to approve Ordinance # 529 on second and final reading with Councilman Charles Lyons seconding the motion. The motion was moved to carry with Councilman Albert Turner voting no.

Ordinance # 530 – An Ordinance annexing parcel 112.07, Anderson County Tax Map 43, and incorporating the same within the corporate boundaries of the City of Clinton, Tennessee and thereby amending the zoning map of the City of Clinton, Tennessee by zoning newly annexed territory B-4, Interstate Business District. Councilman Harry Patton made the motion to approve Ordinance # 530 on second and final reading with Councilman Clay Wright seconding the motion. The motion was moved to carry with Councilman Albert Turner voting no.

Ordinance # 531 – An Ordinance amending the zoning map of the City of Clinton, Tennessee by zoning newly annexed Roger’s Group, Inc. territory near the Interstate 75 interchange and Highway 61 as B-4 and M-2. Councilman David Worthington made a motion to approve Ordinance # 531 on second and final reading and Councilman Jerry Shattuck seconded the motion. Councilman Shattuck said that Council owes the people who oppose this ordinance an explanation on their voting decision. Councilman Shattuck stated that Roger’s does have a track record of complying with regulations. Rock, gravel, asphalt, and concrete are a basic need, and there is no residential, commercial, or industrial development without it. Mayor Winfred Shoopman commented on why he supported this ordinance. Mayor Shoopman requested that the people with the Citizens for Safety and Clean Air stay involved and work with the Roger’s Group. Councilman David Worthington said his decision on this was based on the state planning training he received when he was appointed to the Planning Commission. City Council and the Planning Commission are required to look at the criteria set forth and decide if it meets the criteria for the zoning requested. Councilman Albert Turner said he will not go against all these people who are against Roger’s Group; therefore, Councilman Turner voted against this ordinance. Councilman Charles Lyons voted for this ordinance because we require concrete, asphalt, and rock. Councilman Clay Wright stated that he is in support of this because he believes Roger’s has complied with everything and will continue to comply to meet the environmental standards. Councilman Harry Patton commented that he supports this ordinance because he is convinced that Roger’s Group will do what they say. The motion was moved to carry with Councilman Albert Turner voting no.

Mayor Shoopman recessed the meeting at 9:08 p.m.

Mayor Shoopman reconvened the meeting at 9:18 p.m.

Committee Reports

School Board Report –

Vickie Violette, Superintendent of Schools, informed Council that the After-School Program now has 35 students from South Clinton Elementary School. Total enrollment on the first day of school was 889 but has gone down to 868. The additional BEP money of $349,000 will be budgeted in the following ways: $62,000 for a 3% raise; $15,000 for the Health Coordinator position; $193,000 to reduce pupil/ teacher ratios; and $64,000 to provide school tutoring. Ms. Violette presented a budget to Council for approval with the Schools paying the debt service. Councilman Albert Turner made the motion to amend the existing budget by modifying the School’s budget to $7,613,544. Councilman Jerry Shattuck seconded the motion. Councilman Shattuck asked if they had funded the $11,000 for new computers that the Task Force recommended. Ms. Violette stated that since they had to pay the debt service they had to shuffle money around and did not put additional money for computers. Councilman Shattuck commented that Ms. Violette had presented the following budgets to Council: on May 21, 2007 the budget was $7,067,790; on June 28, 2007 the budget was $7,518,000 after the Legislature had approved an additional BEP amount of $349,000; and today, August 20, 2007 the budget is at $7,613,000. Councilman Shattuck asked if the School’s were going to buy the textbooks that had been removed from the budget back in May. Ms. Violette stated that textbooks were bought for kindergarten and first grades, and textbooks for the other grades will be bought at the end of the school year. Mr. Shattuck asked about the prior amounts needed for painting the schools, increasing the School’s reserve to $300,000, and $6,000 for teachers’ supplies. Ms. Violette said they were able to fund the additional money for the supplies for teachers and put more money in the fund balance. Ms. Violette stated that she did use $115,000 from fund balance to balance this budget. Councilman Shattuck said it had been extremely difficult to keep up with the School’s budget and the way it has changed each time it has been submitted. Ms. Violette commented saying that the projected amounts from the state and federal change every month. The motion to accept this amendment to the budget passed unanimously.

Mollie Scarbrough, School Board Chair, asked when the question for the referendum, if it passes through City Council, is due to the election commission. City Manager Steve Jones said the middle of September. Ms Scarbrough stated that Ms. Violette had requested that the School Board have some input on the question, and they have not had that opportunity. The School Board would like to try to make the question more positive. Councilman Charles Lyons made a motion to move-up the discussion on Resolution 601 regarding the referendum for the Schools. Councilman Clay Wright seconded the motion. The motion was moved to carry unanimously.

Resolution # 601 – A Resolution authorizing the City of Clinton’s Mayor and Council to transfer the administration of the city’s school system to the Anderson County Board of Educations, such transfer to be preceded by a referendum of the residents on the question of whether such transfer shall be made. Councilman Albert Turner made a motion to withdraw the referendum to place the schools on the December ballot. Motion died from lack of a second.

Councilman Charles Lyons made a motion to table Resolution # 601 until the September 4th special-called meeting and Councilman Harry Patton seconded the motion. City Manager Steve Jones requested that the School Board notify him of any suggested language change so he can check with MTAS. The motion was moved to carry. Mollie Scarbrough also requested the School Board have input on the questions to be asked in the proposed letter to the Anderson County School Board.

City Manager Steve Jones requested a special-called meeting on Tuesday, September 4th at 5:30 to vote on a grant contract and also vote on Resolution # 601. Councilman Jerry Shattuck made a motion to have a special-called meeting on September 4th at 5:30. Councilman Clay Wright seconded the motion. The motion was moved to carry unanimously.

Mayor Winfred Shoopman asked Ms. Violette to get him a list of the extended contracts for the Clinton School System. Ms. Violette stated that she would get this information.

Councilman Jerry Shattuck asked Ms. Violette 868 students enrolled with 222 transfer students was correct. Ms. Violette added that 646 are City residents. Councilman Shattuck asked how many transfer students there were last year. Ms. Violette stated that she will have to get that information for him.

Clinton Regional Planning Commission Report –

Councilman David Worthington reported the Board of Zoning Appeals and Clinton Regional Planning Commission met on August 13, 2007.

Applicant Barge, Waggoner, Sumner & Cannon requested administrative review to replace residential structure at existing site that did not meeting front and left side setbacks located at 404 Forrest Avenue. The motion to grant the variance carried. Applicant Barge, Waggoner, Sumner & Cannon requested administrative review to replace residential structure at existing site that did not meeting front and left side setbacks located at 429 Jarnigan Street. The motion to grant the variance was approved. Applicant Stormie Mallory requested administrative review to allow issuance of a building permit for a second dwelling until demolition can take place located at 716 Byrd Street. The motion carried subject to a thirty day time frame for the demolition to take place. Applicant Steve Garner requested a variance for rear and front setbacks for commercial accessory structure located at 1107 Clinch Avenue. The motion was approved. Applicant Greg Fay requested variance for height limitation of accessory structure located at 713 Timbercrest Drive. The motion to grant the variance as requested was approved.

Final plat approval was given to Applicant Dean Orr for property located at 819 Indian Ridge Lane contingent on City Council accepting the street by resolution. Final plat approval was given to Site, Inc. for property located at 141 Buffalo Road. Final plat approval was also given to L. Kevin Morehead with Initial Point Land Surveying for property located at 2317 N. Charles Seivers Blvd. Applicant Perry Engineering, LLC requested B-4 site plan review for Starbucks Coffee House located at Charles Seivers Blvd. Approval was given contingent upon minor changes needed with the dumpster screening and drainage details. Applicant Alex McGrew of McGrew Land Surveying requested annexation into the City of Clinton and zone assignment for property located at Buffalo Road, and the Board recommended approval of the annexation to City Council. Applicant Alex McGrew of McGrew Land Surveying requested a preliminary plat and road modification approval located at Buffalo Road. The board approved the preliminary plat. Final plat approval was given to Applicant Chalice Bingham for property located at Bingham Lane contingent upon obtaining all of the proper signatures. Final plat approval was given to Applicant Michael Brady, Inc. for property located at Hwy 61 and I-75 contingent upon all signatures being obtained. Approval of the modified master site plan was given to Applicant Cannon and Cannon for property located at Hwy 61.

Councilman Worthington mentioned a possible day trip to Jonesborough, Tennessee tentatively scheduled for sometime in October 2007. Mayor Winfred Shoopman requested Council and others who would like to go to take this trip.

Clinton Utilities Board Report –

Councilman Charles Lyons reported that Clinton Utilities Board met on August 16, 2007. Approval was given for a bad debt write-off in the amount of $178,348. Each of the new meters will save $1 each month for the contract readers. Paid vouchers were $6,995,219 with a net income of -$43,789 for last month. There have been no reported power outages.

Mayor’s 21st Century Riverfront Committee –

Councilman Jerry Shattuck deferred report to City Manager.

Cable TV Committee –

Councilman David Worthington reported that the Cable TV Committee had met a couple of times. They are still trying to get the government access station going. There has been some confusion with the agreement to hire a full-time employee to run this. The committee will meet again in early September to come up with a total cost to get this online.

Retail Task Force –

Councilman Harry Patton reported that the Retail Task Force met on August 16, 2007. They have been presented with a new contract for the billboards at the interstate with an increase of $107 per month. The merchants are pleased with the results of the billboards bringing customers into town. Councilman Harry Patton reported that Market Street merchants are happy with the new 2 hour parking meters. Councilman Patton asked City Manager Steve Jones if funding was available for the $107 per month. Mr. Jones said this could probably be taken out of the economic development fund.

Mayor Winfred Shoopman suggested getting the City and County together on a taskforce committee. Mr. Jones said that this will be on our agenda to discuss next month.

Councilman Clay Wright commented on how well the Police’s Family Night Out went.

CITY MANAGER’S REPORT

GENERAL INFORMATION

1. The Merchant’s Association will have its next First Friday/Saturday event on Market Street again Friday, September 7 through Saturday, September 8, 2007.

2. The Governor’s Conference for the Tennessee Department of Economic and Community Development is September 12 -13, 2007. If anyone would like to attend, please let me know and City staff will make the appropriate arrangements.

3. Clinton City Hall and other city offices will be closed Monday, September 3, 2007 for the Labor Day holiday.

CURRENT PROJECTS AND ACTIVITIES

1. CLINCH RIVER WALKING TRAIL – PHASE 1

All of the paperwork has been completed; we’ve been cleared by the state and are currently in the process of bidding out this project. I would recommend that Clinton City Council hold a special called meeting on September 4, 2007 to award the winning bid so that we can get this project underway.

2. CLINTON’S HOME ENHANCEMENT PROJECT

Barge, Waggoner, Sumner and Cannon will be putting the first round of home improvement contracts under this City program out for bid on Thursday, August 23, 2007. Because this program has already been approved by the Clinton City Council, it is not necessary for Council to take further action on these contracts; however, I will keep the City Council members abreast of activity with this program so that you can keep up with the progress of its implementation.

3. WEALDWOOD SUBDIVISION LOTS

The City Attorney has reviewed the provisions regarding these lots and has come to the conclusion that the City can dispose of these residential lots. I have included a copy of his findings with your report and based on his findings, I would request authorization from Clinton City Council to dispose of these properties by auction. I would further request that we use Stephenson Realty as the auctioneer. Councilman David Worthington made a motion to dispose of these properties by auction using Stephenson Realty as the auctioneer and was seconded by Councilman Clay Wright. The motion was moved to carry unanimously.

4. CLINTON FOOTBALL FIELD/ TOWN SPRING ENHANCEMENT GRANT

The LCWF grant that we received for this project has been cleared by the U.S. Department of the Interior and the Tennessee Department of Conservation. We are now developing the final design documents before we get clearance to bid out this long awaited project. We anticipate starting immediately after the last football game is played for the year. We will be meeting with the Mayor’s Commission on Clinton’s 21st Century Riverfront and the Recreation Advisory Board as we put the final touches on this project. We are also in the process of applying for the 2nd phase of this project for the upcoming grant cycle.

5. POLICE CRUISER REPLACEMENT

The Clinton Police Department has some older, high mileage police cruisers that need to be replaced. Ray Viles Ford in Clinton has agreed to sell us six 2008 Ford Crown Victoria’s at the state bid price of $22,362.00 each. Based on the Police Chief’s recommendation and City staff’s review, I would request authorization from Clinton City Council to purchase 6 new police cruisers and the equipment to outfit them from Ray Viles Ford for a total of $198,372.00 with proceeds coming from the lease program. Councilman Jerry Shattuck made a motion to purchase 6 new police cruisers and the equipment to outfit them from Ray Viles Ford for a total of $198,372 with proceeds coming from the lease program. Councilman Harry Patton seconded this motion. The motion was moved to carry with Councilman Albert Turner voting no.

We also need to equip existing vehicles with digital cameras at a total cost of $48,000.00. I would request authorization to purchase 12 police car mounted digital cameras at a cost of $48,000.00 with the proceeds coming from the lease program. Councilman Jerry Shattuck made a motion to purchase 12 police car mounted digital cameras at a cost of $48,000 to put in the existing cars and was seconded by Councilman David Worthington. The motion was moved to carry unanimously.

6. JAYCEE PARK USAGE REQUEST

Eagle Bend Apostolic Church has requested the use of Jaycee Park’s Midway area for a community event on Saturday, September 22, 2007. I have included a copy of their letter making this request in your package. Because it is the policy of City staff to not endorse the use of City facilities for religious activities, I would request authorization by Clinton City Council to allow the Eagle Bend Apostolic Church to use the Jaycee Park Midway area for their September event. Councilman David Worthington made a motion to allow Eagle Bend Apostolic Church to use the Jaycee Park Midway area for their September event and was seconded by Councilman Clay Wright. The motion was moved to carry unanimously.

7. CITY COUNCIL LETTER TO ANDERSON COUNTY SCHOOLS

As requested by Clinton City Council, I have drafted a letter to the Anderson County Board of Education Chairman, John Burrell requesting information regarding the transfer of administration of the Clinton City Schools to the Anderson County School Board. Some of you have requested that I include specific questions and I have incorporated those into the letter. The letter is included in your package for review. Before delivering this letter to the Anderson County School Board, I would request approval from the Clinton City Council. This has been tabled until the School Board can review it.

DEPARTMENTAL ACTIVITIES

ADMINISTRATION

Finance Report: Finance Director Fagan reported the first month of the fiscal year at 8%; total current operating revenues are $316,000; total available funds at $4,340,000; and total general fund operating expenditures at $739,879 which is 9%.

CODES ENFORCEMENT DEPARTMENT

FIRE DEPARTMENT

POLICE DEPARTMENT

1. The Clinton Police Department’s “Family Night Out” was a huge success despite the intense heat on August 9th. There was a great turnout. I want to thank our police officers, especially Russell Barker who organized this event for their efforts and our sponsors for the event: Fox Toyota, Fox Chevrolet, the Roger’s Group, Mitchell’s Salon, M&M Clothing, Hoskins Drug Store for the use of the parking lot, WYSH and Courier for advertising and Sam Turner of Food City for a donation of water.

2. The new two hour parking meters have been installed on Market Street.

PUBLIC WORKS DEPARTMENT

In the Public Works Department, crews continue to perform seasonal mowing, trimming, and litter collection along our streets. We have recently completed the third of four rounds of summer mosquito spraying.

Mayor Winfred Shoopman commended the employees that have been repairing spots on the roads and working with the hot asphalt during these extremely hot days. These employees have really demonstrated their loyalty to the City.

RECREATION DEPARTMENT

ORDINANCES AND RESOLUTIONS

A. FIRST READING OF NEW ORDINANCES –

Ordinance # 532 – An Ordinance annexing parcel 108.00, Anderson County Tax Map 43, and incorporating the same within the corporate boundaries of the City of Clinton, Tennessee and thereby amending the zoning map of the City of Clinton, Tennessee by zoning newly annexed territory B-4, Interstate Business District. Councilman Clay Wright made a motion to approve Ordinance # 532 first reading and Councilman Charles Lyons seconding the motion. The motion carried with Councilman Albert Turner voting no.

B. ADOPTION OF RESOLUTIONS –

Resolution # 598 – A Resolution authorizing approval of issuance of a $2,000,000 lease program. Councilman David Worthington made the motion to approve Resolution # 598 and was seconded by Councilman Harry Patton. The motion was moved to carry with Councilman Albert Turner voting no.

Resolution # 599 – A Resolution accepting Harbour Drive as a public street and accepting the public streets and street names located within the City of Clinton. Councilman David Worthington made the motion to approve Resolution # 599 as a nonconforming street and any development on it will be the developer’s responsibility to bring it up to subdivision standards. The motion was seconded by Councilman Clay Wright. The motion was moved to carry unanimously.

Resolution # 600 – A Resolution adopting a plan of services for the annexation of parcel 108.00, Anderson County Tax May 43, into the corporate limits of the City of Clinton, Tennessee. Councilman Jerry Shattuck made a motion to approve Resolution # 600, and Councilman Clay Wright seconded the motion. The motion carried with Councilman Albert Turner voting no.

PROCLAMATIONS –

OLD BUSINESS –

VISITORS –

Mayor Winfred Shoopman thanked Mr. Hutchins for attending.

NEW BUSINESS -

Councilman David Worthington made a motion to adjourn and was seconded by Councilman Clay Wright. Mayor Winfred Shoopman adjourned the meeting at 10:34 pm.

__________________________________ __________________________________

Mayor Winfred Shoopman Vickie L. Fagan, City Recorder

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download