Applicant’s Guide to Licensing

Applicant's Guide to Licensing

for Child Care Learning Centers

Georgia Department of Early Care and Learning 2 Martin Luther King Jr. Drive, SE Suite 670, East Tower Atlanta, Georgia 30334 404-657-5562 decal.

Revised September 2023

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Bright From The Start: Georgia Department Of Early Care And Learning

Revised 9/2023

Table of Contents

Introduction ................................................................................................................................ 5 Steps For Successful Application ...............................................................................................6 Application Definitions ...............................................................................................................8

License Application .................................................................................................................... 9 Instructions for Completing License Application ....................................................................... 10 Affidavit For Lawful Presence Verification ................................................................................ 12 Frequently Asked Questions for Lawful Presence Verification .................................................. 13 Formal Partnership Requirements........................................................................................... 15 License Fee............................................................................................................................16 Staff Profile Form....................................................................................................................17 Application Checklist .............................................................................................................. 18

Comprehensive Record Checks .............................................................................................. 19 Comprehensive Record Check Guidelines...............................................................................20

Physical Plant Requirements .................................................................................................. 21 Sample Floor Plan ..................................................................................................................22 Licensed Capacity Requirements ............................................................................................ 23 Example................................................................................................................................. 24 Window Space Requirements.................................................................................................25 Staff: Child Ratios...................................................................................................................26 Mixed-Age Groups For Child Care Learning Centers ................................................................ 27 Diaper Changing Areas...........................................................................................................28 Storage Space/Bathrooms......................................................................................................29 Kitchen/Laundry/Building Safety and Repair ............................................................................ 31 Floor Plan Checklist ............................................................................................................... 33

Site Requirements ................................................................................................................... 39 Sample Site Plan .................................................................................................................... 40 Playground Area Rules ........................................................................................................... 41 Playground Size ..................................................................................................................... 42 Ground Covering.................................................................................................................... 43 Fencing.................................................................................................................................. 44 Play Equipment and Surfaces................................................................................................. 45 Fall Zones .............................................................................................................................. 46 Resilient Surfacing.................................................................................................................. 47 Playground Maintenance Checklist ......................................................................................... 48 Site Plan Checklist ................................................................................................................. 50

Plans, Policies, Procedures & Checklists ............................................................................... 53 Definitions .............................................................................................................................. 54 Guidelines for Creating Policies & Procedures.........................................................................55 Personnel Policies..................................................................................................................57

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Bright From The Start: Georgia Department Of Early Care And Learning

Revised 9/2023

Employee Files ....................................................................................................................... 58 Children's Files .......................................................................................................................59 Schedules .............................................................................................................................. 60 Weekly Menu ......................................................................................................................... 61 Emergency Plans ................................................................................................................... 62 Transportation ........................................................................................................................ 63 Operation Plan Checklist ........................................................................................................ 64 Forms....................................................................................................................................... 65 Forms & Checklists ................................................................................................................ 66 Staff Forms ............................................................................................................................ 67 Children's Records ................................................................................................................. 69 Policies and Procedures Manuals ........................................................................................... 73 Policies and Procedures Manuals Checklist ........................................................................... 74 Staff Policies Handbook ......................................................................................................... 76 Staff Policies Handbook Checklist ........................................................................................... 77 Schedules, Lesson Plans, and Menus ..................................................................................... 78 Schedules, Lesson Plans, and Menus Checklists .................................................................... 79 Emergency Plans ................................................................................................................... 80 Emergency Plans Checklist .................................................................................................... 81 Sample Forms.......................................................................................................................... 82 Sample Forms Directory.......................................................................................................... 83 Sample Staff Forms ................................................................................................................. 84 Staff Application ..................................................................................................................... 85 10-Year Employment History .................................................................................................... 87 Documentation of Center Orientation ....................................................................................... 88 Daily Staff Attendance Record ................................................................................................. 89 Professional Learning Plan......................................................................................................90 Additional Staff Policies & Procedures.....................................................................................92 Sample Children's Record Forms ........................................................................................... 93 Sample Children's Enrollment Form ........................................................................................ 94 Emergency Medical Authorization ........................................................................................... 96 Parental Agreement with Child Care Facility ............................................................................ 97 Safe Sleep Practices Policy .................................................................................................... 98 Medication Authorization ......................................................................................................... 99 Infant Feeding Plan............................................................................................................... 100 Daily Attendance/ Arrival & Departure Record ....................................................................... 101

Required Report of Incident .................................................................................................. 102

Sample Food Service Forms ................................................................................................. 103 Food Service Rules .............................................................................................................. 104 Meet My Plate USDA Guidelines .......................................................................................... 105

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Bright From The Start: Georgia Department Of Early Care And Learning

Revised 9/2023

USDA Infant Meal Patterns .................................................................................................. 106 USDA Child and Adult Meal Patterns .................................................................................... 108 Child and Adult Care Food Program: Best Practices............................................................. 110 Weekly Menu Form ............................................................................................................... 112 Manual Dishwashing ? Chemical Method ............................................................................. 114 Criteria For Sack Lunches .................................................................................................... 115 Connect Mealtime to GELDS................................................................................................ 116 Reducing the Risk of Chocking in Young Children ................................................................ 118 Meal Pattern Resources ....................................................................................................... 122 Items To Be Posted................................................................................................................ 123 All Items To Be Posted ......................................................................................................... 124 Posted Notices..................................................................................................................... 125 Hand Washing Instructions ................................................................................................... 132 Infectious Illnesses Chart...................................................................................................... 134 Poisonous Plants ................................................................................................................. 135 Fire and Safety Drills Form ..................................................................................................138 Child Care Weather Watch Form .........................................................................................140 Transportation Guidelines.....................................................................................................142 Transportation Plan Guidelines ............................................................................................ 143 Annual Transportation Vehicle Safety Inspection Certification ............................................... 144 Transportation Agreement ................................................................................................... 145 Vehicle Emergency Medical Information............................................................................... 146 Child Care Transportation Vehicle Requirements ................................................................... 147 Child Care Transportation Vehicle Requirements FAQs ......................................................... 148 Resources & Contact Information ......................................................................................... 150 Child Care & Preschool Pandemic Influenza Planning Checklist ............................................. 151 Federal Crib Requirements ................................................................................................... 153 DECAL Contact Information .................................................................................................. 155 CCLC Licensure Orientation Meeting Resources .................................................................. 156 Director Training Requirements ............................................................................................ 157 Child Caregiver Fire Safety Training Requirements................................................................ 158 State Fire Marshal Code Regulations for Child Care Providers ............................................... 159 Acceptable Plan Submittal Rules........................................................................................... 163 Data on Fires That Occurred in Child Care Facilities .............................................................. 165 Child Care Resource and Referral Agencies in Georgia.......................................................... 166 Georgia Regional Map .......................................................................................................... 168

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Bright From The Start: Georgia Department Of Early Care And Learning

Revised 9/2023

Introduction

Steps For Successful Application .................................................................................6 Application Definitions...................................................................................................8

5

Bright From The Start: Georgia Department Of Early Care And Learning

Revised 9/2023

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