T No T a r y Pu b l i c co d e o f Pr o f e s s oi N a l ...

The Notary Public

Code of Professional Responsibility

Published as a public service by the National Notary Association for all Notaries and the public they serve.

July, 2009

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The Notary Public Code of Professional Responsibility

CONTENTS

Introduction............................................................................................................................................................... v The Guiding Principles.......................................................................................................................................... 1 Guiding Principle I.................................................................................................................................................. 3

Article A: Refusal to Notarize Article B: Fees Article C: Dignity of Office Article D: Advertising and Endorsement Article E: Ability and Availability to Serve Guiding Principle II................................................................................................................................................. 7 Article A: Improper Gain Article B: Improper Personal Interest Article C: Avoiding Appearance of Partiality Article D: Proper and Improper Influence Article E: Notarization for Employer Guiding Principle III.............................................................................................................................................10 Article A: Physical Presence Article B: Screening for Identity and Willingness Article C: Screening for Awareness Article D: Qualification of Witnesses Guiding Principle IV.............................................................................................................................................14 Article A: Certificate Mandatory Article B: Fraudulent Certificate Article C: Certificate Completion and Attachment Article D: Potentially Fraudulent Documents Article E: Fraudulent Notarization or Transaction Guiding Principle V..............................................................................................................................................17 Article A: Precedence of Law Article B: Commission of Employee Guiding Principle VI...............................................................................................................................19 Article A: Prescribing Notarial Act Article B: Prescribing or Preparing Document Article C: Providing Unauthorized Advice Article D: Providing Unauthorized Services Guiding Principle VII...........................................................................................................................................21 Article A: Affixation of Seal Article B: Control of Seal Article C: Disposal of Seal Guiding Principle VIII..........................................................................................................................................23 Article A: Record of Notarial Acts Article B: Public Inspection Article C: Disposal of Journal Guiding Principle IX.............................................................................................................................................26 Article A: Needless Intrusions Article B: Unauthorized Use of Information Guiding Principle X...............................................................................................................................................28 Article A: Seeking Knowledge Article B: Dispensing Knowledge Article C: Maintaining Standards The Drafting Commission...................................................................................................................................30

iii The Notary Public Code of Professional Responsibility

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The Notary Public Code of Professional Responsibility

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