Minutes for CSPC - Jan 13 2020



St. Norbert Catholic School Parent Council Meeting – MINUTESMonday January 13, 2020Attendance: Ruth Corradi, Melissa Dixon, Adrianna Nowotny, Mr. Del Giudice, Artur Nowotny, Zelley Browne, Tamara Kakish, Veronica Gaspar, Bice Amoroso, Lena Abboud-Kakish, Giovanna Romano, Aggie Arone-NeitoRegrets: Diana Biancolin, Cora SpinottiAbsent: Ms. Bujold, Angela MartinsChair: Ms. Ruth CorradiVice Chair: Ms. Melissa DixonSecretary: Ms. Diana Biancolin Treasurer: Ms. Adrianna NowotnyPrincipal: Mr. Del GiudiceApproval of Agenda – Ruth, AdriannaApproval of Minutes December 4 – Adrianna, TamaraTable of Contents TOC \o "1-3" \h \z \u Chair’s Report PAGEREF _Toc31576472 \h 2Fundraisers PAGEREF _Toc31576473 \h 4Treasurer Report PAGEREF _Toc31576474 \h 6BBQ Update PAGEREF _Toc31576475 \h 6OAPCE PAGEREF _Toc31576476 \h 6Principal’s Report PAGEREF _Toc31576477 \h 7Chair’s ReportGingerbread house letter – sent to Holy Land BakeryLetter for other volunteers is in progress – Melissa (sent January 18)ACTIVITY BINS$100 max to be budgeted for the activity bin contentActivity boxes are $10.99/boxIdeas for the Activity BinsBeach ballsCatchers Bean bagsCatch ballNerfParachutesRing tossHula hoopsFrisbeesSkipping ropeHacky sacsFlying disksNo bubblesNo sidewalk chalkCSPC SAFERequest to purchase a safe for the CSPCGoal is to keep monies separate from other school fundsOther schools and CSPCs have safesWill be stored in supply room; next to custodian (not Principal’s office)Vote for $250 budget to purchaseBest price – to stay under $2501.2 cubic feet recommendation Approx. $120YES VOTES: Veronica, Art, Adrianna, Ruth, Zelly, TamaraPANCAKE TUESDAY – FEB 25Liz has contact for the free pancake mixGym is the best area; recommended that students come down to the gym instead of going to classMay be impacted by job actionItems to be purchased/$200 budget:SyrupJuice boxes (347 students)Table clothsPlates, napkins, forksCostco, No Name, Party City – for cutlery Pancake Griddles:CSPC needs to purchase 1 griddle; we have 3 donated to use (4 in total)Voted to set aside budget for $75VOTES YES: Veronica, Art, Adrianna, Ruth, Zelly, TamaraVolunteers2 people at batter4 people at griddle2 butter, syrup, pancake cutting station 8 people in total – morning and afternoon shifts Ruth: to coordinate volunteers – Lena and Adrianna, Art, Giovanna, BJ (need more volunteers; last year we only had two)Ruth: will reference volunteer list for support. Also suggests that volunteers come in earlierParent volunteers are needed; have the staff in the gym to supplement if there is a work-to-rulePARENT INTERVIEWSa go; week of Feb 10CSPC table IdeasSuggestion BoxGuessing jarNo selling – recommendation - TamaraSomething differentHowever, sold approx. $300 worth of pita Coffee, cookies is recommendedCommercial Bakeries – recommendation for cookiesVALENTINES DAY DANCE - Feb 13 (Thursday)No dance last year; cookie grams only This year’s recommendation: decorate the gym and a valentine’s day danceRuth: we should be involved in all student life activities. CSPC to donate decorations and juice boxes$150 budget for décor and juice boxesPurchase table cloths for walls Giovanna, Lena, Ruth will purchase juice and décor VOTED YES re: budget: Veronica, Art, Adrianna, Ruth, Lena, Zelly, Tamara, MelissaConsider asking Grade 8’s to decorateDress down day on dance day – Feb 13PRIZES FOR EVENTSConcerns about always suppling foodHowever, small treats are still recommended - RuthWe need to be mindful of prizes; don’t want to take away teaching time Tamara: offer kids healthier choices and promote healthy eatingStudent Council also provides treats/foodCSPC: The school has reduced the number of food/treats given – now 1 cookie/student for purchaseConcern with giving food for each occasionRuth: If we are going to do non-food options, council needs to be provided recommendationsNon-food ideas – movie and PJs or dress down dayCHRISTMAS CONCERTChristmas concert was recommended/requested for this year. 15 mins during recess to practice. Good idea for working parents to be invited to the school - Tamara Mr. Del Giudice: Christmas concerts take a lot of effortCan’t afford two months of the year for concert preparation Focus will be placed for math/academic prepLena: not aware of the song performance at the Christmas massFundraisersWhen we’re deciding a fundraiser – consider the potential profit. How much do we want to make?This is the last fundraiser for the yearRuth: My Pantry200 products, baked goods, soups, spices, popcorn, etc.Order online; order forms can be printed30-40% profit 2-3 weeks to sell; delivered in 10-14 Consider evening pickup for parentsNut free and nut optionsProduct is sealedPrizesIf you sell 4K – you get a $75% Amazon gift card$5-6K - $100 Amazon $7-9K - $125 Amazon gift cardSet delivery date ahead of time and communicate to parentsNo nuts should be in the building. Similar incident with Ace Bakery – TamaraRuth: Items are sealed. Items are not going home with the childrenArt: every student brings potentially contaminated food; our school is just as safe as Metro and grocery. This is a low risk. Our school is safe. Product is sealed. Ace Bakery – products were openLena: can we be reassured that there is no cross contamination?CSPC: Communicate to parents that there are nuts; so be mindful of nut rules when sending food to schoolDel Giudice: communicate that parents should not bring it to schoolAdrianna: offered to use her van to transfer the peanut/nut items and not have it enter the school and be distributed outside the school ADRIANNA - Flower bulbs fundraising 2-3 weeks50% profitFeb - March Send master order formNot online; brochures only $6 and up for bulbs, gardening toolsOther school made $8KTAMARA - Frozen Cookie DoughTerracotta brandChocolate chip, shortbread, carrotOrder formComes in a box 40 frozen cookies – $13$5 profit – 38% profit$8 for companyLasts for 5 hours Prizes – cookie doughLENA - Photos That Work$25 per family portrait session$25 profit/family ($25 goes back to the school); company makes $$ with photo upsellIf a family buys photos, St. Norbert get additional $15% profitFamilies get a professional portrait experienceMarketing materials provided will be provided by the company Online portal to purchaseCSPC & GIOVANNA: agreed to proceed with Photos that Work and a fundraiser. We do both (fundraiser and photos); can be considered an special offerCan be promoted at CSPC booth during parent teacher night MELISSA - Fresh from the FarmVeggie and apple bundles fundraiserDiscuss in the future meetingVoting - FundraiserRuth - Moms Bakery and Cookie dough are preferredVote YES: Lena, Tamara (Frozen Cookie Dough)Vote YES: Adrianna, Ruth, Melissa, Art, Zelly, Veronica (MOMS Pantry)Treasurer ReportTotal fundraising monies (voluntary Contribution fees, bread, cards): $8,330Funds in the CSPC account: $12,268To be paid - bracelets for Communion - $200 budget proposed After expenses (even ones discussed today), we should break even BBQ UpdateNo pre-raffle50/50 and raffle table will be day-of activitiesDon’t want to distract/take away teaching school in MayVolunteers are neededLaser quest is on boardDunk tank is proposed and approved by Mr. Del GiudiceFace painter will be hired; DJs will be backMore traditional games – parachute, bean toss on park grass (no permit needed)Clean-up crew is requiredMarketing – Melissa forms and bannersDonation has been secured, amount will be confirmed and will cover the cost of half of the foodConsider revisiting the BBQ layout to use the space better – Del Giudice is ok with moving the BBQ station to a different areaNEW - Ticket booth for food to control the amount sold and organize the flow of peopleWill ask for pre-order formDunk tank – for this year. Ruth and Lena volunteered to purchase and pick up. Parents/kid will pay a fee; profit will be madeMicrosoft has confirmed John (Ice cream guy) is confirmed Next BBQ meeting Feb 25OAPCENo update; next meeting is Jan 27Melissa, Mr. Del Giudice, Ruth and Adrianna will be attending Principal’s ReportMs. Montano has been hired for SK350 is projected enrollment for the next school year29 students graduating; 30 moving to grade 1Cash online will be in the school by end of yearParking still an issue – Officer will be at the school Traffic study is in progress to get a crossing guardChange next date of CSPC meeting from Feb 10 to Feb 3. Email will be sent to parents of the date change PASSING OF ST. NORBERT PARENT111696525273000CSPC is on standby for support, meal preps, be sensitive to the needs of the familyDonations can be accepted and given to the family. No foodRecommendation – is the family willing/ok with receiving food? If list of items in need is provided?Consider buying one extra item from the grocery ................
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