COLLECTION DEVELOPMENT POLICY

[Pages:26]COLLECTION DEVELOPMENT POLICY

Alvin Sherman Library, Research, and Information Technology Center, a Joint-Use Facility with Broward County Board of County Commissioners

2014

TABLE OF CONTENTS 1. Purpose and Audience .............................................................................................. 3 2. Clientele or Audience................................................................................................ 3 3. Mission Statement ..................................................................................................... 3 4. Intellectual Freedom and Censorship ..................................................................... 3 5. History of the Joint-Use Library ............................................................................. 4 6. History of the Alvin Sherman Library at Nova Southeastern University, Inc.... 4 7. History of the Broward County Library System ................................................... 4 8. Organization of the Collection Management and Development Program:

Selection Responsibilities.......................................................................................... 5 9. Policies and programs for Management of Collection .......................................... 5 10. Cooperative Collection Development Agreements ................................................ 7 11. General Collection Management and Development Policy................................... 7 Appendix A ...................................................................................................................... 12 Appendix B ...................................................................................................................... 17 Appendix C ...................................................................................................................... 19 Appendix D ...................................................................................................................... 24

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1. Purpose and Audience

The Collection Development Policy states the principles by which the Nova Southeastern University, Inc. (NSU) and Broward County Library System select materials for the Alvin Sherman Library, Research, and Information Technology Center, a joint-use library. The Agreement between the Broward County Board of County Commissioners and NSU is the basis that supports this collection. It informs users, administrators, governing bodies, and their libraries of the scope and nature of this library collection.

Although many definitions exist for collection development, the definition guiding this policy is:

"Collection development is the selection, acquisition, evaluation, and maintenance of a collection of materials and resources that meets the needs of the people it is intended to serve."

2. Clientele or Audience

This facility serves two diverse clienteles: the students/faculty/staff of NSU and the Broward County community. The population of Broward County as of 2013 was est. to be 1,842,716. The total enrollment for NSU in the fall of 2012 was 26,808. The facility includes areas with materials for children, young adults, and adults. Materials are catalogued using the Library of Congress, Dewey Decimal, or ANSCR classification system.

3. Mission Statement

The Nova Southeastern University Libraries collaborate to be the premier research, cultural and lifelong learning centers for NSU and the community.

4. Intellectual Freedom and Censorship

The Alvin Sherman Library recognizes its responsibility to keep in its collection materials on all matters of interest to its users, including materials that support all sides of controversial subjects. Censorship will not be exercised based on frankness of language, partisan or doctrinal concerns, or the manner an author may use in dealing with controversial subjects.

Material selection for children reflects the concept of children as individuals with greatly varying needs at any given time in their development. The Alvin Sherman Library is deeply committed to the conviction that a library should provide all children with the freedom to select books and materials without being limited to an artificial grouping by age or grade level. Segregation of children's material by location is not required. Responsibility for children's use of library materials rests with their parents or legal guardians. Selection of adult materials will not be inhibited by the possibility that materials may come into the possession of children.

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To challenge an item, a patron may complete the Request for Reconsideration of Library Material (see Appendix A). The Alvin Sherman Library Collection Development Committee or its designee(s) will consider the complaint and draft a response to the complainant, referring to this section of the Collection Development Policy and the ALA Statements "Library Bill of Rights" (see Appendix B) and "Freedom to Read" (see Appendix C). The patron may appeal to the Vice President for Information Services and University Librarian for a final decision.

5. History of the Joint-Use Library

On December 14, 1999, Broward County Board of County Commissioners and Nova Southeastern University, Inc. signed the agreement for a joint-use library to continue in force for the next forty (40) years. The library's research and technology capabilities serve a public purpose and benefit the Broward County community, along with the research needs of NSU's students, faculty, and staff.

6. History of the Alvin Sherman Library at Nova Southeastern University, Inc.

The first main library at NSU opened in 1967 on Las Olas Boulevard in downtown Fort Lauderdale. It moved in 1968 to the Parker Building on the Davie campus and became known as the Science Library (subsequently the George English Library). The smaller Social and Behavioral Sciences Library was located in the Rosenthal Center, moving later to what is now the Hollywood Mailman Building. As the University and its programs grew, the Social and Behavioral Sciences Library, known as the Einstein Library, became the de facto main library. By 1989, the two libraries had merged in Parker under the Einstein name.

The Library, Research, and Information Technology Center opened in October 2001, with 325,000 square feet housing an opening collection of 240,000 volumes. In September 2003, the facility's name changed to the Alvin Sherman Library, Research, and Information Technology Center. In the collection report of July 1, 2013, the size of the library's collection was 1,068,210.

7. History of the Broward County Library System

The Broward County Library System was chartered in 1974 by the Broward County Commission, with municipal libraries in Fort Lauderdale and Hollywood. The county system expanded through bond issue programs, capital programs, and the inclusion of existing municipal libraries. Today, Broward County Library serves the needs of a large and diverse population with the flagship Main Library, the African-American Research Library and Cultural Center, 5 regional libraries, 29 branch libraries, 3 reading centers, and 2 shopping-mall computer-information kiosks. In 1996, Broward County Library was named "Library of the Year" by Library Journal--the highest honor a U.S. public library can receive.

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8. Organization of the Collection Management and Development Program: Selection Responsibilities

a. The Public Library Services (PLS) department of the Alvin Sherman Library consists of print and non-print materials suggested or selected by NSU librarians, faculty, subject specialists, staff, and/or public patrons in collaboration with Broward County Library Collection Development staff.

b. The academic library collection of the Alvin Sherman Library consists of materials suggested or selected by NSU librarians, faculty, subject specialists, staff, and/or public patrons.

9. Policies and Programs for Management of Collection

Selection criteria ? Factors to be considered in selection of materials for purchase and acceptance of donations:

i. Supportive of the mission, vision, and core values of NSU ii. Favorable review in standard library review media iii. Favorable review in noted periodicals or newspapers iv. Profile in noted periodicals or newspapers v. Credentials of the author to write or produce the title vi. Currency and accuracy of content vii. Quality of content (writing style, grammar, etc.) viii. Quality of illustrations for juvenile materials ix. Suitability of content and presentation for intended audience x. Balance of presentation of controversial issues xi. The population diversity of NSU and Broward County

community xii. Quality of binding (print titles, for multiple circulations), or

quality of physical items (audiovisual titles, for multiple playbacks) xiii. Availabity of electronic access as technology improves xiv. Consistent printing style for print titles and lack of typographical errors xv. Quality of production values (sound and picture) for audiovisual titles xvi. Value of material in relation to the existing collection and the Library's collection goals and overall mission xvii. Demand for the material xviii. Faculty, student, and public recommendations xix. Space and budgetary considerations xx. Translator's reputation, if the book is a foreign-language work

b. Preservation ? The library applies the same principles to the preservation of materials such as newspapers, journals, and out-ofprint books as it does for the entire collection. The best media

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available for the material are chosen. Binding and mending decisions regarding worn books are made as needed. Each decision is based on the actual condition of the book, the number of duplicate copies in the collection, the current validity of its contents, availability of the title for reorder, and the cost of mending versus the cost of replacement. Decisions regarding preservation of digital content include consideration of new technologies, formats, and services as they become available, e.g., Portico, CLOCKSS or LOCKSS.

c. Replacement ? The library does not automatically replace all materials withdrawn from the collection because of loss, damage, or wear. Decisions to replace an item are based on the following considerations:

i. Demand for specific title ii. Availability in E-format iii. Number of copies held (although duplication of titles is not

generally encouraged, multiple copies may be purchased) iv. Existing coverage of the subject within the collection v. Availability of newer and revised materials on the subject

d. Non-Circulation items on circulation stacks ? To meet the requirements of accrediting agencies, such as the American Bar Association (ABA), National Council for Accreditation of Teacher Education NCATE) or American Psychological Association (APA), certain items must be designated non-circulating. These items are not reference in nature and can be housed in the general collection for inlibrary use. Other items that are non-circulating are retired reference sets that were removed from the reference area to create space for needed study tables.

e. De-selection ? De-selection or weeding is the withdrawing of damaged or obsolete materials from the library's collection. This process is an integral part of collection development and maintenance. In general, the same criterion applies to weeding as to the selection of new materials. Materials that fall into the following categories may be considered for withdrawal:

i. Superseded editions, unless an edition is considered a classic ii. Items that are worn, mutilated, moldy, badly marked, pest-

riddled, smoke-damaged or water-damaged iii. Duplicate copies of seldom-used titles iv. Materials that contain outdated or inaccurate information v. Materials owned in electronic format with perpetual access vi. Outdated or old technology formats no longer maintained

f. Materials special in nature should not be de-selected i. Books or materials written by NSU faculty ii. Books given by donors that include book plates

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g. Out-of-Print ? The library does not normally purchase out-of-print materials. However, when such materials are necessary to the integrity of the collection, an effort is made to purchase them.

10. Cooperative Collection Development Agreements

As a member of SEFLIN (Southeast Florida Library Information Network), ICUF (Independent Colleges and Universities of Florida), FLVC (Florida Virtual Campus) and LYRASIS, the library makes its collections available to other institutions. The Alvin Sherman Library benefits from these agreements by having reciprocal access to the collections of other libraries.

11. General Collection Management and Development Policy

a. Types of publications collected:

i. Electronic books, print books, including monographs and books in series

ii. Periodicals (electronic and print) iii. Newspapers (electronic and print) iv. Textbooks (see section n) v. Reprints vi. Dissertations and theses vii. Paperback books viii. Microforms (electronic) ix. Audio and visual materials, including online videos x. Electronic formats and applications xi. Realia

b. Local history, rare books, manuscripts, realia, and archival materials are not systematically collected. Florida authors and materials relating to Florida that are gifts to the library are collected.

c. Children's literature and materials ? The primary purpose of the children's literature and materials collections is aimed at meeting the informational, recreational, and cultural reading needs of children and student teachers. Materials chosen reflect both the general demands of the majority of children and the unique demands of children with special needs or talents. The following criteria, in addition to the General Criteria for Selection of Library materials, are to be considered in the purchasing of children's books:

1. The annual Newbery and Caldecott award winners will be purchased.

2. Selections from the Newbery and Caldecott runners-up and the New York Times "10 Best Illustrated Books of

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the Year" will be purchased to support the teaching of literature for children.

3. Seasonal subjects (e.g., Christmas, Easter, Kwanzaa, Martin Luther King, Jr. Day, and Washington's Birthday) may be selected.

4. Titles, which a faculty member has determined to be in direct support of the children's literature program, may be ordered if they meet the criteria for monographs.

The Alvin Sherman Library children's materials are intended to comprise a collection that, supplemented by the adult collection, satisfy a child's basic needs for recreational and informational reading, viewing, or listening.

d. Fiction ? The adult fiction collection consists of popular bestsellers, short stories, and translations of novels from other languages, mysteries, spy novels, romances, historical fiction, westerns, science fiction, fantasy, and classics. This collection intends to provide a range of older titles and lesser-known authors to satisfy browsers and students of literature.

e. Languages and translations ? The Alvin Sherman Library collects popular materials in selected international languages that mirror the ethnic and racial diversity of the community. Careful consideration is given to population shifts, immigration patterns, and circulation statistics. The collection contains representative fiction and nonfiction, including classics, standard authors, modern writers, materials describing cultural traditions, and reference materials. The Alvin Sherman Library collects academic materials in areas that support international NSU programs and the international student community.

f. Local authors and faculty publications:

i. All appropriate NSU faculty publications are purchased ii. Faculty publications will have a note in the bibliographic

record iii. Purchase of local authors' works is considered based on the

Alvin Sherman Library collection development criteria iv. Florida authors are collected and housed in a special area

g. Popular works ? Popular materials consist of a rotating collection of current bestsellers and enduring titles, fiction and nonfiction, popular magazines, newspapers, CD-ROMs, DVDs, Blu-ray Discs, videogames and CDs for children and adults on a variety of subjects.

h. Scholarly works ? The academic library collection consists of materials of lasting and scholarly value, including serials, monographs,

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