Sample Notice/Agenda: Board Meeting by Videoconference …



Sample Notice/Agenda: Board Meeting by Videoconference or Telephone Call During Disaster Due to COVID-19Star of Texas Community College54321 East Center AvenueCenter Star, Texas 78787[This sample meeting notice may be used for board meetings held by telephone or videoconference call during temporary suspension of open meetings laws by the Office of the Governor, effective March 16, 2020, until the disaster declaration in response to the coronavirus disease, COVID-19, is lifted or expires. If a board is not holding a telephonic or videoconference meeting, all open-meeting requirements apply and this special notice should not be used. See Policy BD.]Notice of Board Meetingby Videoconference or Telephone CallBoard of TrusteesStar of Texas Community CollegeMarch 23, 2020A meeting of the Board of Trustees of the Star of Texas Community College will be held on March 23, 2020, beginning at 7 p.m.Due to health and safety concerns related to the COVID-19 coronavirus, this meeting will be conducted by videoconference or telephone call. At least a quorum of the board will be participating by videoconference or telephone call in accordance with the provisions of Sections 551.122 or 551.127 of the Texas Government Code that have not been suspended by order of the governor.Members of the public may access this meeting as follows: [insert toll-free dial-in numbers or videoconference link and relevant access passcodes]. An electronic copy of the agenda packet is attached to this online notice.Public comments related to this meeting will be handled as follows: [insert alternative methods of two-way communication with board members if face-to-face interactions between members of the public and board members are not available].Members of the public who desire to address the board regarding an item on this agenda must comply with the following registration procedures: [insert applicable public comment rules that comply with open meetings law and the governor’s temporary suspension order].The open portions of this meeting will be recorded and made available to the public upon request.The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. For more information about public comment, see Policy BDB.Public comments/audience participationPresident’s Report:Cleaning of college facilitiesFood service continuationOptions for distance learningPolicy changes to DEA(LOCAL): Employee Compensation and Benefits—Salaries and WagesResolution of the Board Regarding Wage Payments during Emergency Community College ClosingsPostponing May 2020 board election to November 2020If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, chapter 551, subchapters D and E or Texas Government Code section 418.183(f). Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. [See TASB Policy BDA(LEGAL)]This notice was posted in compliance with the Texas Open Meetings Act on March 18, 2020, at 3:00 p.m.For the Board of TrusteesFor more information on community college law topics, visit TASB Community College eLaw online at colleges.elaw.This document is provided for educational purposes only and contains information to facilitate a general understanding of the law. It is neither an exhaustive treatment of the law on this subject nor is it intended to substitute for the advice of an attorney. It is important for the recipient to consult with the college’s own attorney in order to apply these legal principles to specific fact situations. ................
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