The Fairland Local Board of Education held its regular ...
The Fairland Local Board of Education held its regular meeting on June 13, 2011 with the following members present at roll call: Mr. Sowards, Mr. Gorby, Mr. Lewis, Mr. Ward, and Mr. Appleton.
166-11 MINUTES APPROVED
Mr. Sowards moved second by Mr. Gorby to approve the minutes of the May 9, 2011 regular board meeting.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
167-11 RESOLUTION TO IMPLEMENT FINANCIAL LITERACY AND COLLEGE AND CAREER READINESS IN GRADES 7 AND 8 APPROVED
Mr. Sowards moved second by Mr. Lewis to adopt the following resolution:
WHEREAS the Fairland Local District Board of Education believes in and supports the importance of teaching financial literacy and career readiness; AND
WHEREAS the Fairland Local District Board of Education believes that preparing students for post-secondary education, equipping them with the prerequisite skills needed for a successful career, and teaching students to become financially literate, including the ability to read, analyze, manage and communicate about the personal financial conditions that affect material well-being, will position them for success in later life;
THEREFORE, be it resolved that the Fairland Local District Board of Education supports and believes strongly in the importance of teaching financial literacy and college and career readiness in both the middle grades (grades 7 and 8) and in the high school.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
168-11 SUBSTITUTES HIRED
Mr. Sowards moved second by Mr. Appleton to hire the following substitutes:
• Amory Wilson – teacher, General Education
• Lyle F. “Rick” Plymale, II – teacher, Science grades 5-12
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
169-11 WORKSHOPS APPROVED
Mr. Sowards moved second by Mr. Appleton to approve the following workshops:
1. Patricia Burriss, Smart Money Choices Conference Series, Columbus, Ohio – July 29, 2011.
2. Beth Henderson and Heidi Wheeler, Teaching Strategies for Students with ADHD and Students with Dyslexia, Columbus, Ohio – July 25-30, 2011.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried
170-11 BARBARA GREATHOUSE RESIGNATION, WEST SCIENCE FAIR CO-DIRECTOR
Mr. Appleton moved second by Mr. Gorby to accept the resignation of Barbara Greathouse as West Science Fair Co-Director for the 2011-2012 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
171-11 BRYAN WARD RESIGNATION, FMS FOOTBALL ASSISTANT COACH
Mr. Gorby moved second by Mr. Ward to accept the resignation of Bryan Ward as Middle School Football Assistant Coach.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
172-11 KAREN TILLIS RETIREMENT
Mr. Sowards moved second by Mr. Appleton to accept the retirement of Karen Tillis effective July 1, 2011.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
173-11 COOPERATIVE CONTRACT WITH THE SOUTH POINT LOCAL BOARD OF EDUCATION TO ACT AS FISCAL AGENT FOR THE EMOTIONAL DISTURBANCE CLASSES PROGRAM APPROVED
Mr. Gorby moved second by Mr. Ward to approve a cooperative contract with the South Point Local Board of Education to act as fiscal agent for the emotional disturbance classes program for the 2011-2012 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
174-11 COOPERATIVE CONTRACT WITH SOUTH CENTRAL OHIO ESC APPROVED
Mr. Sowards moved second by Mr. Appleton to approve a cooperative contract with the South Central Ohio Educational Service Center to provide services to students identified with low-incidence disabilities for the 2011-2012 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
175-11 COOPERATIVE CONTRACT WITH SOUTH CENTRAL OHIO ESC APPROVED
Mr. Gorby moved second by Mr. Lewis to approve a cooperative contract with the South Central Ohio Educational Service Center to provide instructional and related services to hearing-impaired students for the 2011-2012 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
176-11 COOPERATIVE CONTRACTS WITH THE IRONTON CITY BOARD OF EDUCATION TO ACT AS FISCAL AGENT FOR THE MULTIPLE DISABILITIES CLASSES AND THE EMOTIONAL DISTURBANCE CLASSES APPROVED
Mr. Appleton moved second by Mr. Ward to approve cooperative contracts with the Ironton City Board of Education to act as fiscal agent for the multiple disabilities classes and the emotional disturbance classes for the 2011-2012 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
177-11 JOYCE DALTON RETIREMENT
Mr. Gorby moved second by Mr. Sowards to accept the retirement of Joyce Dalton effective at the end of the 2010-2011 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
178-11 FAIRLAND MIDDLE SCHOOL HANDBOOK CHANGES APPROVED
Mr. Sowards moved second by Mr. Gorby to approve changes to the Fairland Middle School handbook.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
179-11 PAYMENT OF PURCHASE ORDERS APPROVED
Mr. Sowards moved second by Mr. Appleton to approve payment of purchase order #78643 to Hocking Valley Community Residential Center, purchase order #78555 to National Flood Insurance Program, and purchase order #78636 to Ferguson Brothers for which the obligation date preceded the date of the fiscal officer’s certification.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
180-11 STUDENT ACTIVITY BUDGETS APPROVED
Mr. Sowards moved second by Mr. Ward to approve the following student activity budgets for 2011-2012:
1. Fairland West Principal’s Fund – Teresa Johnson
2. Fairland Middle School Principal’s Fund – Jim Roberts
3. Fairland High School Principal’s Fund – Chad Belville
4. FHS Math Club (Mu Alpha Theta) – Vicki Shiner
5. FHS National Honor Society – Caroline Lovejoy-Toler
6. FHS Spanish Club – Caroline Lovejoy-Toler
7. FHS F.C.C.L.A – Patricia Burriss
8. FHS International Day – Caroline Lovejoy-Toler
9. FHS Athletic Department – John McClung
10. FHS Fairlander – Yearbook – Anne Loshbough
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
181-11 TRANSFERS/ADVANCES APPROVED
Mr. Appleton moved second by Mr. Ward to approve transfers/advances that are necessary to cover negative fund balances that may exist at June 30, 2011 in the Food Service Fund (006), the Uniform School Supplies Fund (009) and the EMIS Fund (432).
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
182-11 CERTIFICATION OF FUND BALANCES
Mr. Ward moved second by Mr. Gorby to approve the Treasurer to certify fund balances that exist at June 30, 2011 to the Lawrence County Auditor.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
183-11 BUDGET RESERVE
Mr. Ward moved second by Mr. Appleton to approve maintaining HB412 Budget Reserve funds of $102,319 to offset any budget deficit the district may experience in future years.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
184-11 AUTHORIZED SIGNATURES FOR DISTRICT PURCHASES
Mr. Sowards moved second by Mr. Ward to approve a resolution authorizing the Treasurer and Superintendent to act as authorized signatures on purchases not exceeding the competitive bidding limit.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
185-11 RENEWAL OF ATHLETIC ACCIDENT INSURANCE COVERAGE WITH THE BAKER AGENCY APPROVED
Mr. Gorby moved second by Mr. Lewis to approve a contract with The Baker Agency to provide Interscholastic Sports Insurance for the period 08/01/11 – 07/31/12 at a cost of $9,800.00.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
186-11 STUDENT ACCIDENT/SICKNESS VOLUNTARY INSURANCE PLAN APPROVED
Mr. Gorby moved second by Mr. Sowards to approve a voluntary student accident/sickness insurance plan provided by the N. Carol Insurance Agency for the 2011-2012 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
187-11 STUDENT ACCIDENT INSURANCE COVERAGE APPROVED
Mr. Sowards moved second by Mr. Ward to approve $5,000 student accident insurance with Guarantee Trust Life Insurance Co. for the 2011-2012 school year at a cost of $2.22 per student.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
188-11 BLANKET PURCHASE ORDER LIMIT
Mr. Ward moved second by Mr. Sowards to authorize the use of blanket purchase orders not exceeding $15,000 for all funds with the exception of the Food Service Fund for which the maximum will be $60,000
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
189-11 FINAL BUDGETED REVENUES AND APPROPRIATIONS FOR FY2011 APPROVED
Mr. Gorby moved second by Mr. Sowards to approve final budgeted revenues and appropriations for fiscal year 2010-2011 as follows:
Fund Name/Number Budgeted Revenue
General Fund – 001 $12,900,000.00
Bond Retirement – 002 $ 300,000.00
Food Service – 006 $ 635,000.00
Scholarship Fund – 007 $ 3,966.00
Uniform School Supplies – 009 $ 70,000.00
Public Support Funds – 018 $ 90,000.00
Insurance Contingency – 023 $ 50,000.00
Classroom Facilities Maint. – 034 $ 67,500.00
Severance Benefit Fund – 035 $ 0.00
District Managed Student Act – 300 $ 80,000.00
EMIS State Funds – 432 $ 14,500.00
Early Childhood Education - 439 $ 120,000.00
Data Communications – 451 $ 9,100.00
E-TECH Professional Develop. - 452 $ 2,500.00
Race To The Top – 506 $ 35,000.00
IDEA-B - 516 $ 569,588.00
Fiscal Stabilization – 532 $ 688,000.00
Title IID – 533 $ 950.00
Title I - 572 $ 756,840.00
Title II-A – 590 $ 89,079.00
Choose to Read Ohio – 599 $ 11,199.00
Total Budgeted Revenues $16,493,222.00
Fund Name/Number Appropriations
General Fund – 001 $14,000,000.00
Bond Retirement – 002 $ 305,000.00
Food Service – 006 $ 635,000.00
Scholarship Fund – 007 $ 2,000.00
Uniform School Supplies – 009 $ 70,000.00
Public Support Funds – 018 $ 100,000.00
Insurance Contingency – 023 $ 19,900.00
Classroom Facilities Maint. – 034 $ 75,000.00
Severance Benefit Fund – 035 $ 48,500.00
District Managed Student Act – 300 $ 80,000.00
EMIS State Funds – 432 $ 14,500.00
Early Childhood Education - 439 $ 120,000.00
Data Communications – 451 $ 9,100.00
E-TECH Professional Develop. - 452 $ 2,500.00
Race To The Top – 506 $ 35,000.00
IDEA-B - 516 $ 571,532.00
Fiscal Stabilization – 532 $ 688,000.00
Title IID – 533 $ 1,050.00
Title I - 572 $ 789,332.00
Title II-A – 590 $ 92,497.00
Choose to Read Ohio – 599 $ 11,199.00
Total Appropriations $17,670,110.00
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
190-11 BUDGETED REVENUES AND APPROPRIATIONS FOR FY2012 APPROVED
Mr. Sowards moved second by Mr. Lewis to approve budgeted revenues and appropriations for fiscal year 2011-2012 as follows:
Fund Name/Number Budgeted Revenue
General Fund – 001 $13,400,000.00
Bond Retirement – 002 $ 300,000.00
Food Service – 006 $ 650,000.00
Scholarship Fund – 007 $ 2,000.00
Uniform School Supplies – 009 $ 60,000.00
Public Support Funds – 018 $ 110,000.00
Classroom Facilities Maint. – 034 $ 67,500.00
Severance Benefit Fund – 035 $ 300,000.00
District Managed Student Act – 300 $ 80,000.00
EMIS State Funds – 432 $ 14,500.00
Early Childhood Education - 439 $ 120,000.00
Data Communications – 451 $ 9,100.00
E-TECH Professional Develop. - 452 $ 2,500.00
Education Jobs Grant – 504 $ 500,108.00
Race To The Top – 506 $ 80,000.00
IDEA-B - 516 $ 376,761.00
Title I - 572 $ 637,115.00
Title II-A – 590 $ 95,202.00
Total Budgeted Revenues $16,804,786.00
Fund Name/Number Appropriations
General Fund – 001 $14,000,000.00
Bond Retirement – 002 $ 305,000.00
Food Service – 006 $ 650,000.00
Scholarship Fund – 007 $ 2,500.00
Uniform School Supplies – 009 $ 70,000.00
Public Support Funds – 018 $ 115,000.00
Insurance Contingency – 023 $ 200,000.00
Classroom Facilities Maint. – 034 $ 150,000.00
Severance Benefit Fund – 035 $ 325,000.00
District Managed Student Act – 300 $ 90,000.00
EMIS State Funds – 432 $ 14,500.00
Early Childhood Education - 439 $ 120,000.00
Data Communications – 451 $ 9,100.00
E-TECH Professional Develop. - 452 $ 2,500.00
Education Jobs Grant – 504 $ 500,108.00
Race To The Top – 506 $ 80,000.00
IDEA-B - 516 $ 376,761.00
Title I - 572 $ 637,115.00
Title II-A – 590 $ 95,202.00
Total Appropriations $17,742,786.00
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
191-11 LIABILITY/VIOLENCE/AUTOMOBILE/PROPERTY INSURANCE APPROVED
Mr. Sowards moved second by Mr. Gorby to approve liability, violence, automobile, and property insurance with the Ohio School Plan at a cost of $43,121 for the 2011-2012 fiscal year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
192-11 EXECUTIVE SESSION
Mr. Sowards moved second by Mr. Gorby to go into executive session to discuss personnel matters.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
Out 7:05 p.m. Back 11:25 p.m.
Upon roll call, Mr. Sowards, Mr. Gorby, Mr. Lewis, Mr. Ward, and Mr. Appleton were present when the regular session reconvened.
193-11 KIM CARRICO TRANSFER TO 3RD GRADE TEACHER APPROVED
Mr. Sowards moved second by Mr. Gorby to transfer Kim Carrico to 3rd Grade Teacher as per her request.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
194-11 VICKI FRASHER HIRED, FMS YEARBOOK ADVISOR
Mr. Lewis moved second by Mr. Sowards to hire Vicki Frasher as Fairland Middle School Yearbook Advisor for the 2011-2012 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
195-11 VICKI WARD HIRED, FMS POWER OF THE PEN ADVISOR
Mr. Sowards moved second by Mr. Lewis to hire Vicki Ward as Fairland Middle School Power of the Pen Advisor for the 2011-2012 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
196-11 MICHELE GORBY HIRED, FMS STUDENT COUNCIL ADVISOR
Mr. Sowards moved second by Mr. Appleton to hire Michele Gorby as Fairland Middle School Student Council Advisor for the 2011-2012 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
197-11 JEFF ASHTON HIRED, FMS CROSS COUNTRY COACH
Mr. Sowards moved second by Mr. Gorby to hire Jeff Ashton as Fairland Middle School Cross Country Coach for the 2011-2012 school year.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
198-11 FAIRLAND ATTENDANCE POLICY AMENDED
Mr. Sowards moved second by Mr. Lewis to change the Fairland attendance policy to increase the number of unexcused absences allowed each year from 5 to 7.
The vote was: Mr. Sowards, yea; Mr. Gorby, no; Mr. Lewis,
yea; Mr. Ward, no; Mr. Appleton, yea. Motion carried.
199-11 RONI HAYES HIRED AS SUPERINTENDENT EFFECTIVE AUGUST 1
Mr. Sowards moved second by Mr. Lewis effective August 1, 2011 to promote Roni Hayes to Superintendent of the Fairland School District with a two-year contract.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
200-11 PAY BILLS
Mr. Sowards moved second by Mr. Gorby to approve the CHEKPY report for May 2011 presented by the Treasurer.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
201-11 FINANCIAL STATEMENTS APPROVED
Mr. Sowards moved second by Mr. Ward to approve the bank reconciliation, SM2 report, FUNDSUMM, and FINSUM reports for May 2011 as presented by the Treasurer.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
202-11 MOTION TO KEEP PRINCIPALS’ REPORTS ON BOARD MEETING AGENDA APPROVED
Mr. Gorby moved second by Mr. Ward to keep the principals’ reports on the agenda for each regular board meeting.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
203-11 ADJOURN
Mr. Sowards moved second by Mr. Gorby to adjourn the meeting.
The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.
_________________ __________________
PRESIDENT TREASURER
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