MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF …



MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF THE NORTH BABYLON PUBLIC LIBRARY HELD ON WEDNESDAY, SEPTEMBER 20, 2016

The meeting was called to order in the Library by the Vice President, Dr. Wroblewski, at 6:04 p.m. Mrs. Schechtel, Mrs. Leibowitz, Mr. Horowitz, Library Director, Mrs. Nicolazzi, Librarian III, and Mrs. Ledesma, Secretary, were present. Also present was Mr. Coster, Baldessari and Coster, LLP. Mrs. Fogel was absent with prior notice. Ms. Hare arrived at the meeting at 6:09 p.m.

The order of the agenda was suspended to allow Mr. Coster to address the Board to report on the Audit Report for the fiscal year ending June 30, 2016.

Mr. Coster left the meeting at 6:32 p.m.

On a motion by Mrs. Schechtel, seconded by Ms. Hare, it was unanimously agreed to approve the minutes of the August 16, 2016 Special Information Meeting and the August 16, 2016 Board meeting.

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to accept the Cultural Programming Fund Treasurer’s Report for August.

On a motion by Mrs. Schechtel, seconded by Mrs. Leibowitz, it was unanimously agreed to accept the Library Fund Treasurer’s Report for August.

On a motion by Mrs. Leibowitz, seconded by Mrs. Schechtel, it was unanimously agreed to accept the Financial Report for August.

The Director’s Statistical Report for August was noted.

On a motion by Mrs. Schechtel, seconded by Mrs. Leibowitz, it was unanimously agreed to pay the bills on General Ledger Trial Balance No. 801.

The Trustees acknowledged a thank you note from the Hallett Family. Mr. Horowitz discussed the boiler replacement project and provided photos of the renovation. The Trustees were advised the replacement seating for the Reference Room reading area was scheduled for delivery on Wednesday, September 21st. Mr. Horowitz reported that he was in contact with Habitat for Humanities concerning the house located at 210 Cooper Road. Since there is not a property large enough to accommodate the house in the area, they may not be interested accepting the house.

The Trustees discussed matters related to the recent Special Library Vote on the Proposition to purchase the adjacent property at 210 Cooper Road, North Babylon. The proposition passed 308 to 20.

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to approve the following Special Holiday Closings for 2016:

Saturday, December 24, 2016 Christmas Eve (Closed)

Saturday, December 31, 2016 New Year’s Eve (Library will close at 1:00 p.m.)

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to approve the following calendar for 2017 closings:

Sunday, January 1 New Year’s Day

Monday, January 2 New Year’s Day (Observed)

Monday, January 16 Martin Luther King, Jr. Day

Monday, February 20 Presidents’ Day

Monday, May 29 Memorial Day

Tuesday, July 4 Independence Day

Monday, September 4 Labor Day

Monday, October 9 Columbus Day

Saturday, November 11 Veterans’ Day

Thursday, November 23 Thanksgiving Day

Monday, December 25 Christmas Day

On a motion by Ms. Hare, seconded by Mrs. Schechtel, it was unanimously agreed to approve the following Sunday closings for 2017:

Sunday, April 16, 2017 Easter

Sunday, May 14, 2017 Mother’s Day

Sunday, May 21, 2017

Sunday, May 28, 2017 Memorial Day weekend

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to approve the proposal submitted by More Consulting Corporation for additional roof repairs at a cost not to exceed $3,225.00 as presented in Exhibit C.

On a motion by Ms. Hare, seconded by Mrs. Schechtel, it was unanimously agreed to accept the proposal for steel support work submitted by Torino Industrical Fabrication, Inc. at an estimated cost of $2,840.00 as presented in Exhibit D.

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to

dispose of the damaged/obsolete equipment as presented:

Olympia Typewriter Supertype Model No. 230

Ganz Computer Model No. DR16NRT-2TB Serial No. YJX0012

Dell Optiplex 745 Computer Serial No. G4NFZB1

The Director’s Report was noted.

The Department Head’s Report was noted.

On a motion by Dr. Wroblewski, seconded by Mrs. Leibowitz, it was unanimously agreed to authorize Fairfield Properties to use the meeting during the month of October, subject to availability.

On a motion by Dr. Wroblewski, seconded by Mrs. Leibowitz, it was unanimously agreed to authorize The Commons at North Babylon to use the Meeting Room during the month of November, subject to availability.

On a motion by Dr. Wroblewski, seconded by Mrs. Leibowitz, it was unanimously agreed to approve the Personnel Report as presented.

On a motion by Ms. Hare, seconded by Mrs. Schechtel, it was unanimously agreed to adjourn to executive session to discuss personnel issues at 6:47 p.m.

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to adjourn from executive session at 7:28 p.m. and resume the regular business of the meeting.

The next meeting of the Board will be held on October 18, 2016 at 6:00 p.m.

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to adjourn the meeting at 7:28 p.m.

Respectfully submitted,

Tory T. Hare

Secretary

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