MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF …



MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF THE NORTH BABYLON PUBLIC LIBRARY HELD ON WEDNESDAY, SEPTEMBER 19, 2017

The meeting was called to order in the Library by the Vice President, Dr. Wroblewski, at 6:04 p.m. Mrs. Schechtel, Mrs. Leibowitz, Ms. Hare, Mr. Horowitz, Library Director, Mrs. Nicolazzi, Librarian III, and Mrs. Ledesma, Secretary, were present. Also present was Mr. Coster, Baldessari and Coster, LLP. Mrs. Fogel was absent with prior notice.

The order of the agenda was suspended to allow Mr. Coster to address the Board to report on the Audit Report for the fiscal year ending June 30, 2017.

Mr. Coster left the meeting at 6:20 p.m.

On a motion by Mrs. Schechtel, seconded by Mrs. Leibowitz, it was unanimously agreed to approve the minutes of the August 15, 2017 Board meeting with an amendment.

On a motion by Mrs. Schechtel, seconded by Ms. Hare, it was unanimously agreed to accept the Cultural Programming Fund Treasurer’s Report for August.

On a motion by Mrs. Schechtel, seconded by Ms. Hare, it was unanimously agreed to accept the Library Fund Treasurer’s Report for August.

On a motion by Ms. Hare seconded by Ms. Leibowitz, it was unanimously agreed to accept the Financial Report for August.

The Director’s Statistical Report for August was noted.

On a motion by Mrs. Schechtel, seconded by Ms. Hare, it was unanimously agreed to pay the bills on General Ledger Trial Balance No. 814.

Mr. Horowitz reported on the Parking Lot Expansion Project. The architectural plans were submitted as well as blueprints of the design plans and approval from the State to proceed with the project was received. Mr. Horowitz advised the Trustees of an election for a seat on the Suffolk Cooperative Library System Board. Mr. Horowitz attended a Director’s on September 15th. Lindenhurst Memorial Library will present a bond issue for 14.5 million dollars. Half Hollow Hills Library is planning to present a bond issue for 14.5 million dollars. Mr. Horowitz advised the Board that February 28, 2018 is Library Legislation Day. It is an opportunity to meet with our Legislators, or their assistants, to remind them to represent our Libraries in Albany throughout the year. Mr. Horowitz invited the Trustees to attend the Public Library Directors Association Dinner to be held on September 28th. Mr. Horowitz was pleased to announce that Samantha Alberts was promoted at Suffolk Cooperative Library System to head the Professional Services Department. Mr. Horowitz invited the members of the Board to join him at the Trustees Workshop to be held at SCLS on October 5, 2017 and noted that there are plans to require mandatory Trustee training in the future, as well as Trustee orientation for new Board members.

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to accept the Audit Report for the fiscal year ending June 30, 2017 as presented in Exhibit A.

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to approve the following Special Holiday Closings for 2017:

Sunday, December 24, 2017 Christmas Eve

Sunday, December 31, 2017 New Year’s Eve

On a motion by Mrs. Leibowitz, seconded by Mrs. Schechtel, it was unanimously agreed to approve the following calendar for 2018 closings:

Monday, January 1 New Year’s Day

Monday, January 15 Martin Luther King, Jr. Day

Monday, February 19 Presidents’ Day

Monday, May 28 Memorial Day

Wednesday, July 4 Independence Day

Monday, September 3 Labor Day

Monday, October 8 Columbus Day

Sunday, November 11 Veterans’ Day

Thursday, November 22 Thanksgiving Day

Tuesday, December 25 Christmas Day

On a motion by Ms. Hare, seconded by Mrs. Schechtel, it was unanimously agreed to approve the following Sunday closings for 2018:

Sunday, April 1, 2018 Easter

Sunday, May 13, 2018 Mother’s Day

Sunday, May 20, 2018

Sunday, May 27, 2018 Memorial Day weekend

On a motion by Mrs. Schechtel, seconded by Mrs. Leibowitz, it was unanimously agreed to approve the Cybersecurity Policy as presented in Exhibit B.

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to proceed with the bid process for the Parking Lot Expansion Project. Legal notices will be published in South Bay Newspaper and the Babylon Beacon to announce bid.

The Board discussed the possible installation of an Electric Vehicle Power Station to be included in the Parking Lot Expansion Project.

The Director’s Report was noted.

The Department Head’s Report was noted.

On a motion by Ms. Hare, seconded by Mrs. Schechtel it was unanimously agreed to authorize The Commons at North Babylon to use the Meeting Room during the month of November, subject to availability.

On a motion by Mrs. Leibowitz, seconded by Ms. Hare, it was unanimously agreed to approve the Personnel Report as presented.

On a motion by Ms. Hare, seconded by Mrs. Schechtel, it was unanimously agreed to adjourn to executive session to discuss personnel issues at 6:42 p.m.

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to adjourn from executive session at 7:21 p.m. and resume the regular business of the meeting.

The next meeting of the Board will be held on October 17, 2017 at 6:00 p.m.

On a motion by Ms. Hare, seconded by Mrs. Leibowitz, it was unanimously agreed to adjourn the meeting at 7:28 p.m.

Respectfully submitted,

Tory T. Hare

Secretary

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