Combine information from different cells in excel

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Combine information from different cells in excel

A link to our top 15 tutorials has been sent to you, check your email address to download it! (If you don't see the email, check the spam or share folder and be sure to add us as a contact to receive our emails in the future.) Build Professional - Unbreakable - Forms Excel 45 Tutorials - 5+ Hours - Download Excel Files for Instant Access! - Lifetime access! Edit Add to Favorites Favorites There are two easy ways to combine values from multiple cells in Excel. To do this, we need to do what is called concatenate values. Method 1 ? CONCATENATE function type =CONCATENATE( in the cell where you want to see the merged text: Select

the first cell you want to merge: Type a comma, and select another cell you want to merge: Repeat step 3 until you select all cells: Enter the closing parentheses of the function and press Enter and everything! Now all text is merged, but it looks quite strange, because there are no spaces between the text. Add spaces between combined text We follow the same steps as above, except that between each cell we want to merge, we type this one just an empty space. Looks like this: Which ends up looking like this: Method 2 - Ampersand You can combine cell values without using the function at all. You just use ampersand symbol & Go to the cell where you want to see the merged text, and type the equal sign and select the first cell you want to merge: Now type the ampersand and select another cell: Repeat this until all cells are selected: Press Enter when it is done (here you don't need parenthesis): Again, there are no spaces between the text. Add spaces between combined text We do this as before, because we need to add spaces between text using two double quotation marks (you can also just add space after text in each cell you want to combine). Here's the result: Notes This saves a lot of time when you have a large set of data where you need a simple function to combine data in each row. With the above methods, just create a formula or function once and copy it down the entire column of data. Don't forget to download the supplied spreadsheet so you can see this feature. A link to our top 15 tutorials has been sent to you, check your email address to download it! (If you don't see the email, check the spam or share folder and be sure to add us as a contact to receive our emails in the future.) A cell merge is a Microsoft Excel attachment that connects multiple text cells. Use it to combine values in multiple cells into one and merge multiple cells, rows, or columns with all data. We care about your data and offer you to always back up your files. Special wizard option will do it for you if you mark it. Merge multiple panes at once Attachment combines all selection areas, including adjacent ones. Start the attachment according to on its icon in the Merge group on the Ablebits Data: Add-in window, you can adjust the following options: One-click selection expand icon automatically highlights the entire table. Click the Select Range icon, and you'll get a dialog box where you can select the cells you need: Choose how to merge cells: Columns into one. Move data from each row cells to one cell: Rows to one. Combine rows in each column into one cell: Cells into one. Merge all selected cells into one cell: Individual values with a set of standard separators that will be used between merged values: Semicolon (;) Comma (,) Period (.) Space () line break () tip. You can enter any combination of characters in a field or leave it blank to stitch the values together. Manual entered delimiters are saved in the drop-down list the next time you use the add-on. In the Rezultatu vieta: Left or right column drop-down list, if you merge columns, select the destination cells for the results in the Result Location drop-down list. The top row or bottom row when you combine rows. Upper-left cell, upper right cell, lower-left cell or lower right cell when all cells are moved to one. To apply the results to the table, use 4 additional options: Select the Clear contents of selected cells check box to delete the source values by merging them: To combine the selected cells instead of their values, select Merge all areas of the selected cell: Avoid receiving additional delimiters by merging values by selecting Skip blank cells. Select the Wrap text lines option to make the joined values visible on your worksheet. We recommend that you select Back up the worksheet to get a copy of the current table as it is. Click the Merge button to combine the values of the selected Excel columns. How to combine two cells im in Excel with text and numbers or formulas. Show in a single cell and format numbers and dates. Excel file, step-by-step video, and change written instructions Change text and numbers Take a look at this short video to learn how to combine cells in Excel with text and number format. Written actions are below the video. Combine text from multiple cells To combine text from multiple cells to a single cell, use the &ampersand. Select the cell where you want the combined data to start the formula Enter = (equal sign) Click the first cell Enter operator & (shift +7) Click the second cell Press Enter to complete the formula If the text is in a formatted table, the formula will contain structured references with column names. If the text is not formatted the formula will display cell references. Add spaces to combined text When you combine cells with text with the above formula, there is no space between the first and last names. To insert a space or other character, you can add a text string to the formula. Select the cell where you want the merged data Enter =(equal sign) to start the formula Click first first Type & operator Enter a string of text between words of the character you want, for example: space: (double quotation marks, space, double quotation marks) Space: , (double quotation marks, comma, space, double quotation-off) Semi-colon Space: , (double quotation marks, semi-colon, space, double quotation-break) Line break: CHAR(10) NOTE: Wrap text in a cell: Enable text wrapping in a cell if you are using a line break type , operator Click enter to complete the formula If text is formatted in a table , the formula will show structured references with column names. If the text is not in the formatted table, the formula will display cell references. Add a string break to combined text Instead of displaying characters between words, you can use the CHAR function, which has an argument of 10, to create a line break. It's the same as typing Alt+Enter in the cell that contains the text. Select the cell where you want the merged data To start the formula Enter = (equal sign) Click the first cell Enter & Operator Type CHAR(10) Enter Operator &Amp; Click the second cell Press Enter to finish the Cell Formatting formula to wrap text If the text is in a formatted table, the formula will display outline references with column names. If the text is not in the formatted table, the formula will display cell references. Combine cells with text and number You can combine cells to combine a text string with a number from another cell. In this example, the text will be added to the terms of payment. Select the cell where you want to combine the data Enter a formula with text in double quotation marks. For example: =Due Date & A3 & Days NOTE: To separate text strings from numbers, close or start the text string with a space. Press Enter to finish the Formula Combine Text and Formatted Date When you combine text with date, you can format it with text. In addition to formatting, the date will be displayed as a number, as in the following screenshot for example, this simple formula combines a text string (Today is ) with the current date (using the TODAY function): when you press Enter, the date is displayed as a long number without date formatting. Add a date formatting To combine a text string with a formatted date, use the Excel TEXT function to format the date. To create a formula, please do as this: select the cell where you want to combine the data Enter a formula with text in double quotation marks and date in the TEXT function. For example, to display the full day name of a week, to the current date: =Today is & TEXT(TODAY(),dddd) Press Enter to complete the formula How the Text Excel TEXT: TEXT function(TODAY(),dddd) Date is the first argument, Formatting is Argument. In this example: The TODAY function returns the current date. dddd formats date as full day name of week - Tuesday A few more date formats are in the following screen shot: mm-dd-yyyy mm-dd-yyyy ddd mmm dd yyyy NOTE: Use applicable date codes for other languages, such as the jjjj weekday name in French. To learn how to switch languages, download an sample file from the Excel File Examples section of the Functions section. Look for the FN0046 function to change the language for text. Combine text and formatted numbers Here are some examples of how to use the TEXT function to format numbers. NOTE: Microsoft Web site contains more custom sample formats Format date as month/day/year: =Payment must be & TEXT(A2,mm/dd/yyyy) Format number as currency: =Payable amount: & TEXT(A3,$#,##0.00)&USD Format number percentage: =Your result is & TEXT(A4,0.00%) Format number as fraction: =Hours worked: &TEXT(A5,# ?/?) A custom number format with text Instead of using a formula in a cell, another way to combine text with dates or numbers is to use a custom number format. This method does not affect dates or numbers - they can still be used in other calculations as numeric values. Only the cell appearance, not the cell value, is changed. Follow these steps to apply a custom number format that combines text and formatted date. In cell B4, type the following formula to display the current date: =TODAY() Right-click cell B4, and on the Number tab, click Format Cells, click the Date category Select the date formatting you want, such as 14-Mar-12 Next, click the Custom type Category The date format you selected will appear, for example: To add text before and/or after a date, type the text in the double quotation mark. For example: Today is [$-en-US]d-mmm-yy. Enjoy!; @ Click OK to apply formatting function in TODAY cell B4 still shows the current date, but now it has text before and after it. And if you search the formula bar after selecting the cell, only the formula TODAY is displayed -- no text is visible. You can use the TEXTJOIN function to quickly and easily combine text from multiple ranges in Excel for Office 365 or Excel 2019 and later versions. NOTE: If you do not have TEXTJOIN, use the ConCat user-defined function to quickly combine text. This short video shows some examples of TEXTJOIN-- how to combine the names of working days and how to combine formatted dates. Below the video there are written actions and more examples. Click here to download the sample file that was used in this video. TEXTJOIN ARGUMENTS The TEXTJOIN function has 3 required arguments: separator - text string to separate merged text elements. Place the separator in double quotation marks, or specify a cell that contains the separator ignore_empty TRUE to ignore blank cells, or FALSE to add them to text1 items you want to connect to. This can be a text string or range of cells, or an array of text strings If needed, example 1 ? Simple join This example uses a simple TEXTJOIN formula to combine all text in a range of cells - A2:A8. The separator is a comma and and blank cells will be ignored. This formula is in cell D3 and returns all days in the list. =TEXTJOIN(, ,TRUE,A2:A8) NOTE If the formula was FALSE as a ignore_empty parameter, the blank cell (A5) will be included in the result: Sun, Mon, Tue, Thu, Fri, Sat Example 2 - Join if this example uses the TEXTJOIN formula entered by the array to combine the text with the range of cells- A2:A8. The separator is a comma and a space, and blank cells will be ignored. The IF function checks whether column B contains x. If x is not found, IF returns a blank line for the day of the week that TEXTJOIN ignores when TRUE is argument 2. The following formula is in cell D3 and returns all days in the list where in column B. =TEXTJOIN(, ,TRUE,IF(B2:B8=x,A2:A8,)) Example 3 is condition and formatting This example is similar to example 2, but column A contains dates instead of weekday names. In a formula, the TEXT function formats dates as ddd to display short day names of the week in the result. The delimiter is a line break created by the CHAR function and the code is 10.. Example 4 of the dynamic array functions In this example, TEXTJOIN is combined with several new functions of the Excel dynamic array, FILTER, SORT, and UNIQUE, in this example. Dynamic arrays are available in Microsoft 365 plans, Excel on the Web, and in Excel mobile applications. The sales sheet contains 2-year sales data formatted as an Excel table. Columns are named ranges YrCol, RegCol, CatCol, NameCol, and QtyCol. The contacts page contains another table with the target number for each year and category sales target. In column E, the TEXTJOIN formula creates a list of sales representatives that matched the sales goal for the year and category of that row. Sales representatives that matched the target textjoin function combine results from several new dynamic array functions in Excel - FILTER, SORT, and UNIQUE. To show how these features work, the report sheet contains a demo. At the top of the sheet there are drop-down lists where you can select a year and a category. The SUMIFS formula returns the sales target amount for the selected year and category. Cell B4 is named YrSel, cell C4 is named CatSel, and cell D4 is named TgtSel. This dynamic array formula is in cell C7, and the results will spill into the cell below if necessary. =IFERROR(UNIQUE(SORT(FILTER(NameCol, (YrCol=YrSel) * (CatCol=CatSel) *(QtyCol>=TgtSel)),-) in this formula, FILTER returns the rep names from the Name column in the Sales table if all 3 criteria are met: Year equal to the selected year (YrSel) Category is equal to the selected category (CatSel) Quantity is greater than or equal to the target amount (TgtSel) Then , the SORT function returns these names in alphabetical order, and the UNIQUE function removes all duplicate names. Finally, IFERROR returns two hyphens (--) if an error occurred while returning the sales representative For example, no sales representative has reached the target amount for the selected year and category. Show all names in a single cell on the Contacts tab, similar formulas are used to create a list of sales representatives. This is a function in cell E4 in the Cell on the Goals page: =IFERROR(TEXTJOIN(, , TRUE, UNIQUE(SORT(FILTER(NameCol, (YrCol=B4) *(CatCol=C4) *(QtyCol>=D4))) ---) The TEXTJOIN function combines all names separated by a comma and space character, so the results appear in a single cell instead of pouring the column down. Order details are extracted from the named Excel table, Sales_Data. Textjoin/FILTER formula In The OrderInfo in Cell B3, the orderinfo cell is a drop-down menu where you can select Order Number. Here is a formula in cell B4 that lists all items in the selected order. The formula is color-coded to show different functions, and the following details are provided about how the formula works. =SUBSTITUTE(TEXTJOIN(, ,FALSE, FILTER(CHOOSE({1,2,3,4}, Sales_Data[Category], Sales_Data[Product], Sales_Data[Grams], Sales_Data[Quantity]&CHAR(10)), Sales_Data[Order]=B3)), CHAR(10) & , CHAR(10)) FILTER, and CHOOSE Filter returns entries in the ORDER number corresponding to the order number in cell B3. FILTER(CHOOSE({1,2,3,4}, Sales_Data[Category], Sales_Data[Product], Sales_Data[Grams], Sales_Data[Quantity]& CHAR(10)), Sales_Data[Order]=B3) With the CHOOSE function, The 4 columns selected for the filter for the first argument are an array of 4 numbers -{1,2,3,4} The following 4 columns are selected: Category, Product, Grams, Quantity Combined with CHAR(10) - Line B break TEXTJOIN Forward, TEXTJOIN combines filter with comma and space character as separator. Ignore blank cells set to FALSE TEXTJOIN(, ,FALSE, FILTER(CHOOSE({1,2,3,4}, Sales_Data[Category], Sales_Data[Product], Sales_Data[Grams], Sales_Data[Quantity]&CHAR(10)), Sales_Data[Order]=B3)) C) SUBSTITUTE Finally CLEARS THE TEXTJOIN RESULT. To remove additional delimiters, it replaces any line break point with string break =SUBSTITUTE(TEXTJOIN(, ,FALSE, FILTER(CHOOSE({1,2,3,4}, Sales_Data[Category], Sales_Data[Product], Sales_Data[Grams], Sales_Data[Quantity]&&; CHAR(10)), Sales_Data[Order]=B3)), CHAR(10) & , ,CHAR(10)) Completed TEXTJOIN/FILTER formula Here is the completed formula in cell B4 =SUBSTITUTE(TEXTJOIN(, ,FALSE, FILTER(CHOOSE({1,2,3,4}, Sales_Data[Category], Sales_Data[Product], Sales_Data[Grams], Sales_Data[Quantity]&; CHAR(10)), Sales_Data[Order]=B3)), CHAR(10) & , ,CHAR(10)) The completed formula returns what we need in cell B4: Item information for all items in the selected category with the following - category, product, size and quantity Details separated by a comma space line break after each item information Video : combine text and numbers This shows other examples of how to combine cells in Excel. The name is combined, and there is a space symbol between them. Then the text and numbers are combined, and the TEXT function formats numbers. Download sample files to combine basic: The workbook is to combine sample text with operator & and number formatting. The zip file is in xlsx format and does not contain macros. TEXTJOIN Getting Started: Click here to download a sample file to start using textjoin video. Excel 2019 or Excel 365. The zip file is in xlsx format and does not contain macros. TEXTJOIN examples: This workbook contains examples of TEXTJOIN 1, 2, and 3 that work in Excel for Microsoft 365 and Excel 2019 or later versions. The zip file is in xlsx format and does not contain macros. TEXTJOIN Dynamic: This workbook contains TEXTJOIN with examples of dynamic arrays that work in Excel for Microsoft 365. The zip file is in xlsx format and does not contain macros. TEXTJOIN Line Breaks: This workbook contains an example of TEXTJOIN with line breaks that works in Excel for Microsoft 365. The zip file is in xlsx format and does not contain macros. __________ More feature tutorials Sum Functions -- Sum Cells ConCat user defined function REPT function SEARCH function VLOOKUP Function INDEX / MATCH Functions ADDRESS FUNCTION INDIRECT FUNCTION Last updated: January 22, 2021 11:57 AM

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