CHAPTER 600 - MANAGEMENT SERVICES - Treasury



CHAPTER 600 – MISSION SUPPORTTABLE OF CONTENTS(600)-10INTRODUCTION Abbreviations and AcronymsMission Background HYPERLINK "" \l "natpurp600_10_4"Statutory Requirements and Responsibility Relating to the Office ofMission Support Structure(600)-20NATURE OF THE SYSTEM20.1 Overview20.2 HYPERLINK "" \l "natpurp600_20_2"Deputy Inspector General for Office of Mission Support (DIGMS)Memoranda20.3 Maintaining the Office of Mission Support Manual20.4 HYPERLINK "" \l "natpurp600_20_4"Office of Mission Support Work Control System and ReportingRequirements(600)-30RESPONSIBILITIES30.1 Management Responsibilities30.1.1 Deputy Inspector General Office for Mission Support(600)-40MISSION SUPPORT ACTIVITIES 40.1TELECOMMUNICATIONSHYPERLINK "" \l "MissionSupportAct600_40_1_1"Telephone Credit CardsHYPERLINK "" \l "MissionSupportAct600_40_1_2"Voice Messaging SystemMAIL AND SPECIAL DELIVERYIntroductionMail DeliveryIncome Mail DeliveryOutgoing Mail DeliveryEnvelope ProgramSpecial and Express DeliveryUnited Parcel ServiceGuidance for Reducing Mail CostPackaging and Transmittal of Evidence and Sensitive ItemsAnthrax and Other Biological Agent ThreatsHow to Handle Anthrax and Other Biological Agent ThreatsIdentifying Suspicious Packages and LettersAdditional Recommended PrecautionsLogging System for UPS, FedEx, and Certified Mail 40.3 ACQUISITIONS40.3.1 Introduction40.3.2 References40.3.3Definitions40.3. Purchase Approval Request Process40.3.4.1 Contract Modification40.3.4.2Examples of Modifications40.3.4.3Acquisition Request Cut-Off Dates40.3.4.4Emergency Purchases40.3.5Types of Acquisitions40.3.5.1 Centralized Purchases40.3.5.2 High Risk Contracting Acquisitions40.3.5.3Simplified Acquisitions Purchases40.3.5.4 Contracting Officers Representative (COR) and Invoice Approver40.3.5.5 Mandatory Sources40.3.6 Section 50840.3.7 Other Responsibilities40.3.7.1Accountable Property40.3.7.2 Records Management40.3.8 Purchase and Use of Promotional Items40.3.8.1Procurement Process for Recruitment, Trade Show, Retirement, and Recognition Items40.3.9 Purchase of Shredders40.3.10 Assignment of Wireless Communication Devices40.3.11 Processing External Training Requests40.3.12 Counsel Review of Contracts40.3.13 Interagency Agreements (IAs)40.3.13.1 Approving Payment for Services Received by TIGTA Under an IA40.3.14 Accounting Codes for Requisitions Involving the Acquisition of Capitalized Assets40.3.14.1Leases40.3.15 Contractor Screening and Personal Identity Verification40.3.15.1 Contractor Screening and Background Investigation Requirements40.3.15.Personal Identity Verification (PIV) for Contractor Personnel40.3.16 Payment Procedures40.3.17 Government Purchase Card Program Guidance and Procedures40.3.17.1 Delegation of Procurement Authority40.3.17.2 Limits40.3.17.2.1 Antideficiency Act Limits40.3.17.3 Positions Authorized to Receive Government Purchase Cards40.3.17.4 Opening a Government Purchase Card Account40.3.17.5 Issuance of Government Purchase Card40.3.17.6 Convenience Checks40.3.17.7 Security of Purchase Cards and Convenience Checks40.3.17.8 Lost or Stolen Cards40.3.17.9 Purchasing and Ordering Information and Procedures40.3.17.9.1 Mandatory Sources for Government Purchase Cards Purchases40.3.17.9.2 Federal Strategic Sourcing Initiative for Office Supplies Fourth Generation (FSSI OS4)40.3.17.9.2.1 GSA Advantage FSSI OS4 40.3.17.9.2.2Charging Office Supplies40.3.17.9.2.3How to Resolve Order Problems40.3.17.9.3Authorized Purchases40.3.17.9.4 Prohibited Purchases40.3.17.9.5 Tax Exemption40.3.17.9.6 Manufacturer/Retailer Rebates40.3.17.9.7 Telephone or Internet Orders40.3.17.10 Responsibilities40.3.17.11 Account Updates and Maintenance40.3.17.11.1 Credits40.3.17.11.2 Dispute Process40.3.17.12 Cardholder Ethics40.3.17.13 Ratio of Cardholders to Approving Officials40.3.17.14 Program Review40.4RELOCATION Definitions and AcronymsIntroductionPurposeBackgroundScopeAuthoritiesApplicabilityInvoluntary TransfersManagement-Directed Reassignment40.4.7.2Voluntary Transfer40.4.7.2.1Employee-Initiated Reassignment40.4.8 Notification of Reassignment and Initiation of a Relocation Request 40.4.9 Service Agreement40.4.10Relocation Allowances40.4.10.1Mandatory and Discretionary Relocation Allowances40.4.11Discretionary Allowances Authorized by TIGTA40.4.11.1House Hunting Trip40.4.11.2Temporary Quarters Subsistence Expense (TQSE)40.4.11.3Shipment of Privately Owned Vehicle (POV)40.5OFFICIAL TRAVEL40.5.1Introduction40.5.2Authorities40.5.3Definition of Terms40.5.4Agency Responsibilities40.5.4.1Official Travel Records40.5.5Limited Open Travel Authorizations and Individual Travel Authorizations40.5.5.1Additional Requirements for First Time Travel40.5.5.2Travel Situations Not Covered by the Limited Open Travel Authorization40.5.5.2.1Travel Situations Requiring Additional Written Approval40.5.5.2.2Travel Situations Requiring TIGTA Form 1321 "Authorization for Official Travel”40.5.5.2.2.1International Travel40.5.5.2.2.2Invitational Travel40.5.5.2.2.3Actual Daily Subsistence Expenses40.5.5.2.2.4Interview Travel40.5.5.2.2.5Indefinite Travel40.5.5.2.2.6Official Representation at Funerals40.5.5.2.2.7Government Aircraft40.5.5.2.2.8Threats to Law Enforcement and Investigative Employees40.5.6Premium-Class Travel40.5.6.1First-Class Travel40.5.6.2Business-Class Travel40.5.7Travel Not at Government Expense (Non-Federal Sources)40.5.7.1HYPERLINK "" \l "ot40_5_7_1"Acceptance of Payment Not on Behalf of TIGTA for Travel From a Non-Federal Source40.5.8Travel Advances40.5.8.1Allowable Expenses40.5.8.2Calculating and Requesting an Advance40.5.8.3Liquidation of Advance40.5.9Government Contractor-Issued Travel Charge Cards40.5.9.1 Management of the Government Travel Charge Card Program40.5.9.2Eligibility for the Travel Charge Card Program40.5.9.3Mandatory Use of the Travel Charge Card for Official Travel and Passenger Transportation Services40.5.9.4Employees Without Charge Cards40.5.9.4.1Use of TIGTA’s Centrally Billed/Corporate Account (CBA)40.5.9.5Applying for a Government Individually-Billed Travel Charge Card (IBT)40.5.9.5.1Mandatory Credit Worthiness Assessment40.5.9.5.2Re-Evaluation of Credit Worthiness for Restricted Cardholders40.5.9.6Mandatory Travel Charge Card Training40.5.9.6.1Biennial Travel Charge Card Refresher Training40.5.9.7Individual Responsibility With the Travel Charge Card40.5.9.8Monthly Contractor Billings and Payment40.5.9.8.1Mandatory Split Disbursement40.5.9.8.2Surcharges Imposed on the Government Travel Charge Card40.5.9.8.3Taxing the Government Individually-Billed Travel Charge Card40.5.9.8.4Lost or Stolen Travel Cards40.5.9.9Financial Obligations and Liability for the Charge Card40.5.9.9.1Salary Offset for Collecting Travel Card Debt40.5.9.10Charge Card Delinquency Disciplinary Actions40.5.9.10.1Misuse40.5.9.10.2Temporary Closure of the Travel Card for Detailed Employees40.5.9.11Cancellation and Information Changes40.5.9.12Destruction of Cancelled Government Travel Charge Card40.5.10Obtaining Transportation and Other Travel Services40.5.10.1Mandatory Use of the E-Gov Travel Service (eTS)40.5.10.1.1Non-Air Travel40.5.10.2Air Travel Accommodations40.5.10.2.1Use of Non-Contract or Cost Saving Airfares40.5.10.2.2Reserving Non-Contract Fares40.5.10.2.3Voucher Documentation40.5.10.3Denied Boarding Compensation40.5.10.4Voluntarily Vacating Reserved Airline Seats40.5.10.5Rail Travel40.5.10.5.1Amtrak Procedures40.5.10.6Canceling Reservations40.5.10.7Unused Tickets40.5.10.8Lost or Stolen Tickets40.5.10.9Combining Personal and Official Travel40.5.10.9.1Procedures for Using the Same Mode of Transportation40.5.10.9.2Procedures for Cost Comparison When Using Different Transportation Modes40.5.10.9.3Personal and Official Travel Combined With Difference Modes of Transportation40.5.10.10Travel of an Employee With Disabilities or Special Needs40.5.11Privately-Owned Vehicle (POV) Travel40.5.11.1Benefit to the Government for POV Travel40.5.11.2Two or More Employees Traveling Together in One POV40.5.11.3Reimbursable Mileage of a POV Near an Employee’s Home or Official Duty Station40.5.12Rental Vehicles40.5.12.1Gasoline Expenses for Rental Cars40.5.12.2Personal Use of a Rental Vehicle40.5.12.2.1Rental Rates40.5.12.3Rental Car Liability40.5.13Parking Fees40.5.14Taxicabs, Ridesharing Services and Transportation Network Companies40.5.15Use of Courtesy Car Service and Shuttles40.5.16Mandatory Use of Seat Belts40.5.17Promotional Material40.5.17.1Frequent Traveler Benefits40.5.18Reimbursement for Subsistence Expenses40.5.18.1Required Commute for Per Diem40.5.18.2Trainees at the Federal Law Enforcement Training Center (FLETC)40.5.19Long-Term Lodging Cost40.5.19.1Allowable Charges40.5.19.2Exemption From Hotel/Motel Occupancy Taxes40.5.20Non-Conventional Lodging Costs40.5.20.1Homes of Friends or Relatives40.5.20.2Campers or Recreational Vehicles40.5.21Claiming Unused, Prepaid, and Non-Refundable Lodging Expense40.5.22Reducing Per Diem for Government-Furnished Lodging and Meals40.5.23Extended Travel Assignments40.5.24Weekend Travel40.5.25Leave of Absence40.5.25.1Leave for Whole Days40.5.25.2Part-Day Leave Wholly Within a Day40.5.25.3Incapacitating Illness or Injury of Employee40.5.25.4Personal Emergency Travel40.5.25.5Death of Employee While in Travel Status40.5.26Subsistence and Transportation for Threatened Law Enforcement and Investigative Employees40.5.27Other Taxable Items40.5.28Personal Telephone Calls40.5.28.1Airborne40.5.29Internet/High Speed Connection40.5.30Automated Teller Machine (ATM) Fees40.5.31Laundry40.5.32Excess Baggage40.5.33Travel to Get Meals40.5.34Claims for Items Previously Omitted or Suspended (Supplemental Voucher)40.5.35Local Travel40.5.35.1Local Travel Voucher for Miscellaneous Expenses40.5.35.2POV Mileage during Local Travel40.5.35.3Use of the Government Travel Card for Local Expenses40.5.36Identifying Non-Travel Costs on Travel Vouchers40.5.36.1Expenses for Securing Evidence40.5.36.2Other Non-Travel Expenses40.5.37Travel Voucher Audits40.5.38Disputed Charges on Travel Card Accounts40.5.38.1Procedures for Disputed Travel Card Charges40.5.38.2Final Decision40.5.39Review and Approval of Travel Voucher by Approving Official40.5.40Guidelines for Review of Travel Vouchers40.5.41Procedures for Travelers to Dispute Disallowed Claims40.5.41.1Approving Official (AO) Responsibilities40.5.41.2Traveler (Claimant) Responsibilities40.5.41.3TIGTA Facilities Management and Support Services40.5.41.4Conclusion40.5.42Foreign Travel40.5.42.1Transportation40.5.42.2Trip Insurance40.5.42.3Foreign Currency Expenses40.6METRO SMART TRIP CARD PROGRAM40.6.1Purpose40.6.2Overview40.6.3Responsibilities40.6.4Procedures40.7PUBLIC TRANSPORTATION SUBSIDY PROGRAM40.7.1Overview 40.7.2Authorities40.7.3Definitions40.7.4Responsibilities40.7.4.1Office of Mission Support, Facilities Management and Support Services (OMS/FMSS)40.7.4.2 Department of Transportation (DOT)40.7.4.3 Participating Employees' Responsibilities 40.7.4.4 Managers40.7.5 Eligibility 40.7.5.1 Employees Covered 40.7.5.2 Employees Not Covered 40.7.5.3 Transportation Authorized 40.7.5.4 Parking Permits 40.7.6 Subsidy Payment Type 40.7.6.1 Transit Pass/Voucher40.7.6.1.1 Inside the National Capitol Region (NCR) 40.7.6.1.2 Outside of the NCR 40.7.6.1.3Prohibited Uses of the Transit Passes40.7.6.2 Electronic Funds Transfer Reimbursement40.7.7 Benefit Calculation40.7.8Application Process 40.7.8.1 Users of Public Transportation 40.7.8.2 Users of Private Vanpools 40.7.9 Subsidy Distribution Process 40.7.9.1 SmartBenefits? Distribution 40.7.9.2 EFT Reimbursement Distribution 40.7.10 Separating Employees 40.7.10.1 TRANServe Benefit Program Cardholders40.8CREDENTIAL POLICY40.8.1 Abbreviations and Acronyms40.8.2 Introduction40.8.3 Authorities40.8.4 Definitions40.8.5 Temporary ID Card & HSPD PIV Card40.8.5.1 New Hires40.8.5.2Contractors40.8.5.3 Employees40.8.5.4 TIGTA Property40.8.5.5 Lost ID Card40.8.5.6 Visitor Badge40.8.5.7 HSPD-12 PIV Card Issuance40.8.5.8 HSPD-12 PIV Card Destruction40.8.6 Credentials and Badges/Shields40.8.6.1 Purpose40.8.6.2 Policy40.8.6.3 Requirements40.8.6.3.1 Contents40.8.6.3.2 Case or Folder40.8.6.3.3 National Security Clearance40.8.6.3.4 Requirements for Issuing Credentials and Badges/Shields40.8.6.3.4.1 Controls40.8.6.3.4.2 Transmittal40.8.6.3.4.3 Serial and Control Numbers40.8.7 Safeguarding40.8.7.1 Reporting Loss or Theft40.8.8 Updating Credentials40.8.8.1 Disposition40.8.8.2 Credential Cancellations40.8.9 Special Agent/Investigative Specialist40.8.9.1 Recognition40.8.10 Authentication40.8.10.1 Penalties40.8.11 Requirements of the Inspector General and TIGTA FMSS Credentialing Office40.8.12 Issuance of Retired Law Enforcement Photographic Identification40.8.12.1 Criteria for Issuing Photographic Identification to Retired Special Agents40.8.12.2 Procedures for Issuing Photographic Identification to Separated Special Agents40.8.12.3 Procedures for Issuing Photographic Identification to Current Special Agents40.8.12.4 Procedures for Re-issuing Photographic Identification40.9Available for Use40.10INFORMATION SYSTEMS, PHYSICAL SECURITY, AND ENVRIONMENTAL PROTECTION40.10.1Overview40.10.2Purpose40.10.3Scope40.10.4General Roles and Responsibilities40.10.4.1Office of Mission Support Facilities Management Team40.10.4.2Office of Investigations40.10.4.3Authorizing Official (AO)40.10.4.4Chief Information Security Officer (CISO)40.10.4.5Information System Security Officers (ISSO)40.10.4.6Chief Information Officer (CIO)40.10.4.7Managers40.10.4.8Users40.10.5Policy40.10.5.1Physical Security of TIGTA Facilities40.10.5.1.1Leased Facilities40.10.5.1.2Multi-Tenant Leased Buildings40.10.5.1.3Federal Buildings40.10.5.1.4Assessments and Certifications40.10.5.1.5Building Security Committees40.10.5.1.6Security Plans and Operating Procedures40.10.5.1.7Identification and Access Media40.10.5.1.8Access after Regular Business Hours40.10.5.1.9Prohibited Items40.10.5.1.10Visitor Escort Requirements in TIGTA Offices40.10.5.1.10.1Introduction40.10.5.1.10.2Escort Time Frame40.10.5.1.10.3Visitor Screening40.10.5.1.10.4Reporting Unusual Activities and/or Incidents40.10.5.1.11Physical Security Operational Duties40.10.5.1.11.1Office of Mission Support Facilities Management Team Responsibilities40.10.5.1.11.2Office of Information Technology Contractor Security Program Responsibilities40.10.5.1.11.2.3Employee Responsibilities by Role 40.10.5.1.11.2.3.1Manager Responsibilities40.10.5.1.11.2.3.2Employee Responsibilities40.10.5.1.11.2.3.3Escort Responsibilities40.10.5.2Protection of Information Systems40.10.5.2.1Large Computing Center (LCC)40.10.5.2.2Standard TIGTA Centers (STC) and Lite TIGTA Centers (LTC)40.10.6Cognizant Authority40.10.7Monitoring Physical Access40.10.7.1Key Control and Combination Lock Management40.11PERSONAL IDENTITY VERIFICATION (PIV) OF FEDERAL EMPLOYEES AND CONTRACTORS40.11.1Introduction40.11.1.1Purpose40.11.1.2Background40.11.1.3Scope40.11.1.4Applicability40.11.1.5General Services Administration (GSA) Managed Services Office (MSO)40.11.2Authorities40.11.3Common Identification, Security, and Privacy Requirements40.11.3.1Credentialing Requirements40.11.3.2Biometric Data Collection for Background Investigations40.11.3.3Biometric Data Collection for PIV Card40.11.3.4Biometric Data Use40.11.3.5Chain-of-Trust40.11.3.6PIV Roles and Responsibilities40.11.3.7PIV Identity Proofing and Registration Requirements40.11.3.8PIV Card Issuance Requirements40.11.3.8.1Special Rule for Pseudonyms40.11.3.8.2Grace Period40.11.3.8.3Special PIV Card Designations40.11.3.9PIV Card Expiration Timelines40.11.3.10PIV Card Maintenance Requirements40.11.3.10.1PIV Card Reissuance Requirements40.11.3.10.2Special Rule for Name Change by Cardholder40.11.3.10.3PIV Card Post Issuance Update Requirements40.11.3.10.4PIV Card Verification Data Reset40.11.3.10.5PIV Card Termination Requirements40.11.3.10.6Lost, Stolen, Compromised or Forgotten PIV Card40.11.3.10.7PIV Cardholder Suspension40.12 ORGANIZATIONAL CHARTS 40.12.1 Introduction 40.12.2 Abbreviations and Acronyms40.12.3 Policy 40.12.4 Procedures40.12.5 ArchivingExhibit (600)-40.1Organizational Symbols for MailExhibit (600)-40.2Suggested Items to Purchase for RecognitionExhibit (600)-40.3Limited Open Travel AuthorizationExhibit (600)-40.4List of Approved VendorsExhibit (600)-40.5Purchase Card LogExhibit (600)-40.6TIGTA Metro Smart trip Card Inventory Control LogExhibit (600)-40.7Travel Card Delinquency Notification and Management Actions Exhibit (600)-40.7.1Estimating Your Commuting CostExhibit (600)-40.8AT&T Phone Card Request FormExhibit (600)-40.8.1 Instruction Letter to RequesterExhibit (600)-40.8.2 Application for LEO IDExhibit (600)-40.8.3Retirement Evaluation (Application for Retired/Retiring LEO Photographic ID)Exhibit (600)-40.8.4 Approval Letter to RequesterExhibit (600)-40.8.5 Rejection Letter to RequesterExhibit (600)-40.8.6 Instructions for Obtaining Digital Photo Exhibit (600)-40.8.7 Photo ID Pickup NotificationExhibit (600)-40.8.8 Letter of RequestExhibit (600)-40.9Guidelines and Standards for Procuring Shredders Exhibit (600)-40.10Instructions for Preparing Interagency Agreement Packages Exhibit (600)-40.11Government Ethics Rules and Violations for Cardholders Exhibit (600)-40.12GPC, OPC, and AO Responsibilities Exhibit (600)-40.13TIGTA and BFS Procurement DeadlinesExhibit (600)-40.14Available for UseExhibit (600)-40.15Available for UseExhibit (600)-40.16Available for UseExhibit (600)-40.17Available for UseExhibit (600)-40.18Package and Mail Receipt LogExhibit (600)-40.19United Parcel Service Routing Form (600)-50 FINANCIAL MANAGEMENT 50.1THE BUDGET PROCESS50.2 BUDGET FORMULATION50.2.1 Process and Timetable for Budget Formulation50.2.1.1 Formulation Introduction50.3 FINANCIAL PLAN DEVELOPMENT50.3.1 Development of Labor Cost Projection50.3.2 Financial Plan Review, Analysis, and Recommendation50.3.3 Financial Plan Approval and Distribution50.4 BUDGET EXECUTION – OPERATING GUIDELINES50.4.1 Reprogramming Guidelines50.4.2 Financial Coding Structure50.4.3 Financial Definitions50.4.4 Expense Category Specifics50.4.5 Mid-Year Review50.5 INVESTMENT REVIEW BOARD (IRB)50.5.1 HYPERLINK "" \l "IRB_50_5_1"Definitions50.5.2 Introduction50.5.3 IRB Members50.5.4Responsibilities of the IRB50.5.4.1 Meeting Operations 50.5.4.2 Reviewing Proposed Acquisitions, Investments, and Projects 50.5.4.3 HYPERLINK "" \l "IRB_50_5_4_3"Monitoring Investments 50.5.5 Business Cases50.6 PROCEDURES FOR APPROVAL OF OFF-SITE MEETINGS50.6.1Criteria for Off-Site Meetings50.6.2Request for Approval50.6.3Cost Comparisons50.7 BUSINESS CARDS50.8 INTERAGENCY AGREEMENT (IGA)50.8.1 Authority 50.8.2 To Initiate a TIGTA IA50.8.3 Billing for Interagency Agreements50.8.3.1 HYPERLINK "" \l "FM_50_8_3_1"TIGTA as Billed Agency50.8.3.2 HYPERLINK "" \l "FM_50_8_3_2"TIGTA as Billing Agency50.9 CONFIDENTIAL EXPENDITURES: IMPREST FUND AND SPURIOUS CHECKS50.9.1 Introduction50.9.1.1Authorities50.9.2 Definitions50.9.3 Establishing an Investigative Imprest Fund50.9.4 Changes to the Investigative Imprest Fund50.9.4.1 Increasing Amount of Investigative Imprest Fund50.9.4.1.2Exigent Increase to an Existing Investigative Imprest Fund50.9.4.2 Requests to Decrease the Amount of or Close the Investigative Imprest Fund50.9.4.3 Changes in Financial Institution or Cashiers50.9.4.4Change in SAC50.9.4.5Other Changes50.9.5Use of Investigative Imprest Funds50.9.5.1Confidential Source Expenditures50.9.5.2Undercover Operation Expenditures50.9.5.2.1Undercover Confidential Expenditures50.9.5.2.2Undercover Non-Confidential Expenditures50.9.5.2.3Recoverable Funds50.9.5.3Expenditures for the Protection, Relocation, and Maintenance of Witnesses and Confidential Sources50.9.5.3.1Prohibitions50.9.5.4Other Confidential Expenditures50.9.6Non-Confidential Expenditures50.9.7Authorization to Incur Confidential Expenditures50.9.8 Oversight of the Investigative Imprest Fund50.9.8.1 SAC Responsibilities50.9.8.2 Review of Investigative Imprest Fund50.9.9 Obtaining Funds From the Investigative Imprest Fund50.9.9.1 Advances50.9.9.1.1Obtaining an Advance50.9.9.1.2 Extension of Advances50.9.9.2 Return of Advanced Funds50.9.10Reporting Confidential Expenditures50.9.11Remittance Test Expenditures50.9.11.1Reporting Remittance Test Expenditures50.9.12Replenishment (Reconciliation) of the Imprest Fund50.9.12.1Replenishment Involving Remittance Test Expenditures and Recoveries50.9.13Training Requirement50.9.14Procedures for Obtaining Spurious Checks50.10FINANCIAL REPORTING50.10.1 Introduction50.10.2 Authorities50.10.3 HYPERLINK "" \l "FM50_10_3"Definitions50.10.4Submission of Budget Request50.10.5Budget Execution50.10.6OMB A-123, Appendix A – Internal Controls Over Financial Reporting50.10.7 Annual Assurance Statement50.10.8 Annual Unasserted Claims50.10.9 Seized Assets (Quarterly Verification)50.10.10 HYPERLINK "" \l "FM50_10_10"Capitalized Assets (Quarterly Verification)50.10.10.1Deferred Maintenance50.10.10.2Impairment of Assets 50.11 ACCOUNTING FOR SEIZED ASSETS, BRIBES, AND RESTIITUTIONS50.11.1Introduction50.11.1.1Authorities50.11.2 Definitions50.11.3 Accounting for Seized Assets and Bribes50.11.4 Seizure of Money, Including Tax Remittances, Monetary Items, Property and Bribes50.11.5 Disposal of Seized Assets, Bribes, Tax Remittances, and Property50.11.5.1 Disposal of Seized Money and Monetary Items Except Misappropriated Tax Remittances or Bribe Money50.11.5.2 Disposal of Bribe Money50.11.5.3 Disposal of Tax Remittances50.11.5.4 Disposal of Seized Property50.11.6 Seized Asset Reporting50.11.6.1 Quarterly Verification50.11.6.2Seized Assets Not in TIGTA’s Custody50.11.7 Restitution Payments50.11.8Other Payments50.12 ACCOUNTING FOR ASSETS50-12.1Introduction50.12.1.1 Authorities50.12.2 Definitions50.12.3 Capitalization and Depreciation Policy50.12.4 Bundled or Packaged Pricing50.12.5 Asset Acquisition50.12.5.1 Assets Obtained by Purchase50.12.5.2 Assets Obtained by Lease50.12.5.2.1 Capital Lease50.12.5.2.2 Operating Lease50.12.5.2.3 Determining if a Lease is Capital or Operating50.12.5.2.4 Multi-Year Lease50.12.5.2.5 Leasehold Improvements50.12.5.3 Assets Obtained by Transfer From Other Federal Agency50.12.5.4 Assets Acquired by Forfeiture50.12.6 Internal Use Software50.12.6.1 Commercial Off-The-Shelf Software 50.12.6.2 Contractor Developed Software50.12.6.3 Internally Developed Software50.12.7 Lost, Stolen, Damaged Capitalized Asset50.12.7.1 Financial Implications of Accidents Involving GOVs50.12.7.1.1 Restrictions on Use of Funds Received Related to GOVs50.12.7.2 Recovery of Previously Lost or Stolen Capitalized Assets50.12.8 Disposal of Capitalized Assets50.12.9 Capitalized Asset Reporting 50.12.9.1 HYPERLINK "" \l "FIN_50_12_9_1"Performance and Results Information System (PARIS) PropertyModule (PPM) 50.12.9.1.1 Seized Assets50.12.9.1.2 Vehicles, Firearms, RCOM, Computers, Investigative Equipment50.12.9.1.3 Disposed Assets50.12.9.2 Reviewing Classifications of Assets in Oracle/OBI and PRISM50.13 USE OF REPRESENTATION FUNDS50.13.1 Purpose50.13.2Guidelines50.13.3 Approval of Representation Fund Expenses50.13.4Authorized Expenses50.13.5Restrictions50.13.6Requests for Use of the Representation Fund50.13.7Payment and Purchasing50.13.8 Maintenance and Miscellaneous50.14 PROCESSING CHECKS50.14.1 Introduction50.14.2 Authorities50.14.3Definitions50.14.4Mailing Checks50.14.5Refund Checks50.14.5.1 Obtaining a Refund Check50.14.5.2 Processing a Refund Check50.14.5.2.1Checks Not Mailed to NHQ50.14.6 FOIA Checks50.14.6.1 Processing a FOIA Check50.14.7 Settlement Checks50.14.7.1 Processing a Settlement Check50.14.8Other Checks or Refunds50.15 ACCESS TO THE FINANCIAL SYSTEM50.15.1Introduction50.15.2Authorities50.15.3How to Request Access50.16 TORT CLAIMS PROCESSING50.16.1Introduction50.16.2Authorities50.16.3How to Process Tort Claims50.17 MANAGING DEBT50.17.1Introduction50.17.2References50.17.3 Definitions50.17.4Claims Collection Officials 50.17.5 Omissions50.17.6 Procedures for Recording a Debt50.17.6.1Timing and Delivery of Demand50.17.6.2Debtors Right to Inspection and Copying50.17.7 Managing Delinquent Debt50.17.7.1Administrative Collection Proceedings50.17.7.2Credit Reporting Agencies50.17.7.3Collection Contractors50.17.7.4Suspension of Eligibility for Federal Loans, Licenses, Permits and Privileges50.17.8 Compromise, Suspension and Termination of Collection of a Debt50.17.8.1Compromise50.17.8.2Suspension50.17.8.3Termination50.17.8.4Mandatory Referrals to Department of Justice (DOJ)50.17.9Write-Off and Close-Out (Discharge) Procedures50.17.9.1Reporting Discharged Debts to the Internal Revenue Service (IRS)50.17.10Interest, Penalties, and Administrative Costs50.17.10.1Interest50.17.10.2Administrative Costs50.17.10.3Penalties50.17.10.4Accrual During Suspension50.17.10.5Waiver of Interest, Administrative Charges, and Penalties50.18 PROCEDURES FOR REPORTING CONFERENCE-RELATED ACTIVITIES50.19STRATEGIC PLAN50.19.1Purpose50.19.2Authorities50.19.3Background50.19.4Responsibilities50.19.5Procedures50.19.6ExhibitsExhibit (600)-50.1Business Case TemplateExhibit (600)-50.2 Off-Site Cost Template Exhibit (600)-50.3 Sample TIGTA Request for Representation Funds Exhibit (600)-50.4 Establish an Imprest FundExhibit (600)-50.5 Increase an Imprest FundExhibit (600)-50.6 Decrease an Imprest FundExhibit (600)-50.7 Sample Memo for Seized Cash Forfeited to TIGTA Exhibit (600)-50.8 Request Form for Access to the Financial System for Functional Budget Coordinator Exhibit (600)-50.9 Request Form for Access to the Financial System for Office ManagerExhibit (600)-50.10Claim for Reimbursement – Confidential ExpendituresExhibit (600)-50.11Statement of Designated Depository AccountExhibit (600)-50.12Cashier Reimbursement Voucher and Accountability ReportExhibit (600)-50.13Delegation of Authority – Form 2958Exhibit (600)-50.14Lease Worksheet Exhibit (600)-50.15Notification of DebtExhibit (600)-50.16Sample Same Day Payment Request(600)-60STRATEGIC MANAGEMENT PROCESS60.1 AVAILABLE FOR USE 60.2 ANNUAL PERFORMANCE PLANS AND ANNUAL PERFORMANCE REPORTS60.2.1 Purpose60.2.2Authority60.2.3Background60.2.4Responsibilities60.2.5Procedures60.3 MONTHLY PERFORMANCE REPORT60.3.1Purpose60.3.2ResponsibilitiesExhibit (600)-60.1Semiannual Report RequirementsExhibit (600)-60.2Statistical Reports for the Office of AuditExhibit (600)-60.3Statistical Reports for the Office of InvestigationsExhibit (600)-60.4Statistical Reports - OtherExhibit (600)-60.5TIGTA Audit Report ListingExhibit (600)-60.6Management Maps (600)-70PERSONNEL70.1REQUEST FOR PERSONNEL ACTIONS 70.1.1 Abbreviations and Acronyms70.1.2 Introduction 70.1.3 Authorities70.1.4 Management Responsibilities70.1.5 BFS/ARC Responsibilities Employee Responsibilities70.2ELECTRONIC OFFICIAL PERSONNEL FOLDERS70.2.1Introduction70.2.2Authorities70.2.3Employee Access70.2.4Filing and Removal of Documents From eOPF70.2.5Authorized Access70.5.1Request From Agency Officials70.2.6Security Measures for eOPF Information Obtained by Authorized Users70.3HYPERLINK "" \l "EXITCL_70_3"EMPLOYEE EXIT CLEARANCE PROCEDURES70.3.1Introduction70.3.2Authorities70.3.3Employee Responsibilities70.3.3.1Departure of Employee Without Prior Notice70.3.4Manager Responsibilities70.3.5Manager Retention of Equipment70.3.6Personnel Specialist Responsibilities70.3.7Death of an Employee70.3.8Retirements 70.3.8.1Employee Retirements70.3.8.1.1Special Agent (GS-1811) Employee Retirements70.3.8.1.2Retirement Recognition70.3.8.2Retirement Letters70.3.8.2.1Routing Chain for Retirement Letters70.3.8.2.2Retirement Letters Signed by the Inspector General70.3.8.2.3Retirement Letters Signed by the Secretary of the Treasury70.3.8.2.4Transmittal to the Office of the Executive Secretary70.3.8.2.5Retirement Letters and Photos From the White House70.3.8.2.6Gallatin Awards70.3.8.2.7Other Retirement Memorabilia70.3.8.2.7.1Shadow Boxes70.3.8.2.7.2Plaques70.3.8.2.7.3Retirement Badge – Special Agents Only70.3.9Separation of Contractors and/or Student VolunteersTIME AND LEAVEAbbreviations and AcronymsIntroductionAuthoritiesTimekeeping System70.4.4.1Responsibilities70.4.4.2Documentation and Records RetentionWork Schedules and Tour of DutyDefinitionsAlternative Work Schedules (AWS)70.4.5.2.1Application for AWS70.4.5.2.2Flexible Work Schedules (FWS)70.4.5.2.3Compressed Work Schedules (CWS)70.4.5.2.4Credit Hours70.4.5.2.5Night Pay Differential Under AWS70.4.5.3Changes in Work Schedules and Tours of Duty70.4.5.3.1Operating Conditions70.4.5.3.2Religious Observance70.4.5.3.2.1Religious Compensatory Time (RCT)70.4.5.3.2.2Religious Compensatory Time Requests70.4.5.3.2.3Earning Compensatory Time for Religious Purposes70.4.5.3.2.4Approval of Requests70.4.5.3.2.5Denial of Request70.4.5.3.2.6Time and Attendance Documentation of Compensatory Time/Religious70.4.5.3.3Educational Purposes70.4.6Compensatory Time Off for Travel70.4.6.1Creditable Travel70.4.6.2Crediting and Use70.4.6.3Requesting Travel Comp Time70.4.6.4Travel Comp Time Forfeiture70.4.7Breaks and Lunch or Other Meal Periods70.4.8Federal Holidays70.4.8.1In Lieu of Holiday for Alternative Work Schedules70.4.8.2Impact of Non-Pay Status on Holiday70.4.8.3Entitlement to Premium Pay70.4.8.3.1Relationship to Other Premium Pay70.4.8.4Time and Attendance Documentation of Holidays70.4.9Overtime and Compensatory Time70.4.9.1Regular Scheduled Overtime70.4.9.1.1Irregular, Unscheduled Overtime70.4.9.2Calculation of Overtime Pay70.4.9.3Compensatory Time70.4.9.3.1Restrictions to Earning and Using Compensatory Time70.4.9.4Time and Attendance Documentation of Compensatory Time70.4.10Administrative Leave70.4.10.1Weather and Safety Leave70.410.1.1Telework Employees70.4.10.1.2Emergency Employees70.4.10.1.3Administration of Weather and Safety Leave70.4.10.2Emergency Dismissals and Closures – Office Operating Status Announcements70.4.10.2.1Office is Open70.4.10.2.2Office is Open With Delayed Arrival70.4.10.2.3Office is Open With Early Departure70.4.10.2.4Office is Open, But Employee Cannot Report70.4.10.2.5Office Closed70.4.10.2.6Natural Disaster Declarations70.4.10.2.7Emergency at the Telework Site70.4.10.3Voting70.4.10.4Blood Donations70.4.10.5Bone Marrow or Organ Donations70.4.10.6Taking Professional and/or Certification Examinations (Tests, Assessments, Interviews, and Medical Examinations)70.4.10.7Meetings & Conferences70.4.10.8Physical Examinations70.4.10.9Injury or Occupational Illness on the Job70.4.10.10Participation in Employee Assistance Program (EAP)70.4.10.11Administrative Hearings and Equal Employment Opportunity (EEO) Proceedings70.4.10.12Investigative Leave70.4.10.13Notice Leave70.4.10.14Return From Active Military Duty70.4.10.15Relocation70.4.10.16Participation in Military Funerals70.4.10.17 Leave Prior to or Upon Completion of Travel70.4.10.18 Officially Approved or Sponsored Activities70.4.10.19 First-Aid Training70.4.10.20 Attending the Funeral of a Co-Worker70.4.11 Annual Leave70.4.11.1 Eligibility for Annual Leave and Sick Leave70.4.11.2 Charging Annual Leave70.4.11.3 Annual Leave Earning Categories70.4.11.4 Advancing Annual Leave70.4.11.4.1 Payment of Advanced Leave by Separating Employees70.4.11.4.2 Payment of Advanced Leave While Currently Employed70.4.11.5 Recredit of Leave70.4.11.6 Sequence of Annual Leave Usage70.4.11.7 Restoration of Forfeited Annual Leave70.4.11.7.1 Conditions for Restoration70.4.11.7.2 Request Procedures70.4.11.7.3 Timekeeping and Restored Leave70.4.11.7.4 Restored Leave for Transfer Employees70.4.11.7.5 Time and Attendance Documentation of Restored Leave70.4.11.8 Leave Balance Transfer of New Hires70.4.11.9 Resolving Leave Errors70.4.12 Sick Leave70.4.12.1 Definitions70.4.12.2 Sick Leave Request70.4.12.2.1 Sick Leave Documentation/Evidence to Support Sick Leave70.4.12.3 Family Friendly Sick Leave70.4.12.3.1 Approval of “Family-Friendly“ Sick Leave70.4.12.3.2 Sick Leave for General Family Care and Bereavement Purposes70.4.12.3.3 Sick Leave to Care for a Family Member With a Serious Health Condition70.4.12.4 Sick Leave Accrual Rates70.4.12.5 Disabled Veterans Leave70.4.12.6 Charging Sick Leave70.4.12.7 Illness While on Annual Leave or LWOP70.4.12.8 Advancing Sick Leave70.4.12.8.1 Repayment of Advanced Sick Leave70.4.12.9 Disposition of Sick Leave70.4.12.10 Sick Leave Balance Transfer of New Hires70.4.13 Family and Medical Leave Act (FMLA)70.4.13.1 FMLA – Description70.4.13.2 FMLA – Definitions70.4.13.3 FMLA – Reasons for Use70.4.13.3.1 FMLA – Eligibility70.4.13.3.1.1FMLA – Qualifying Exigencies – Covered Active Duty or Call to Covered Active Duty Status70.4.13.3.2 FMLA Features and Limitations to Include Intermittent Use70.4.13.4 FMLA – Requirements70.4.13.5 FMLA – Procedures for Applying70.4.13.5.1Medical Certification70.4.13.5.2 Substitution of Paid Leave70.4.13.5.3 Intermittent Leave or Reduced Schedules70.4.13.6 Recording FMLA Time and Attendance in WebTA70.4.14 Leave Without Pay (LWOP)70.4.14.1 Time and Attendance Documentation of LWOP70.4.15 Absence Without Leave (AWOL)70.4.16 Court Leave70.4.16.1 Requesting Court Leave70.4.16.2 Pay for Jury or Witness Service70.4.16.3 Time and Attendance Documentation of Court Leave70.4.17 Voluntary Leave Transfer Program (VLTP)70.4.17.1 Definitions70.4.17.2 Application70.4.17.2.1 Leave Recipient Application70.4.17.2.2 Donor Application70.4.17.3 Accruing Annual and Sick Leave70.4.17.4 Use of Donated Leave70.4.18 Furloughs70.4.18.1 Time and Attendance Documentation of Furloughs70.4.19 Suspensions70.4.19.1 Time and Attendance Documentation of SuspensionsAppendix IOPM Handbook on Alternative Work Schedules – Models of Flexible Work SchedulesAppendix II Additional Travel Issues and Related ScenariosAppendix IIILeave Accruals and ChargesAppendix IVRequest to Earn and Use Religious Compensatory Time (RCT)HYPERLINK "" \l "ESB_70_5"EMPLOYEE SERVICES AND BENEFITS70.5.1Nature and Purpose70.5.1.1Responsibilities70.5.2Services and Benefits70.5.2.1HR Connect70.5.2.2Employee Express70.5.2.3Thriftline70.5.2.4National Finance Center (NFC)70.5.2.5Employment Verification70.5.3Length of Service Awards70.5.4Condolence LettersRetirement Seminars and Annuity Estimates70.5.5.1Retirement Seminars70.5.5.2Retirement Annuity EstimatesEmployee Assistance ProgramPurpose and ScopeAuthoritiesResponsibilitiesCounseling ServicesWorklife ServicesDependent Care Connection70.6HYPERLINK "" \l "Reassign70_6"REASSIGNMENTS70.6.1Abbreviations and Acronyms70.6.2Introduction70.6.3Authorities70.6.4Policy70.6.5DefinitionsObjectivesManagement Directed Reassignments 70.6.8Reassignments70.6.9Employee Requested Reassignments70.6.10Requirements for Non-Competitive Reassignments into Supervisory and/or Managerial PositionsAppendix 1Sample Reassignment Notice70.7REDUCTION IN FORCE 70.7.1Purpose70.7.2Authority70.7.3Policy70.7.4Coverage70.7.5Definitions70.7.6Competitive Area70.7.7Competitive Level70.7.7.1 Commuting Area70.7.8Retention RegisterRetention Standing70.7.9.1 Order of Retention – Competitive Service70.7.9.2 Order of Retention – Excepted Service70.7.9.3 Length of Service70.7.9.4 Records70.7.9.5 Effective Date of Retention Standing70.7.9.6 Release From Competitive Level70.7.10Assignment Rights70.7.10.1 Bumping70.7.10.2 Retreating70.7.10.3 Limitation70.7.10.4 Qualifications70.7.11Notice of Employees70.7.11.1 Content of RIF Notice 70.7.11.2 Expiration of Notice70.7.12Certificate of Expected SeparationAppeals and Corrective Action70.8EMPLOYEE RELATIONS70.8.1Guidance of Offenses and Penalties70.8.1.2Factors Considered in Selecting a Penalty70.8.1.3Section 1203(b) Misconduct – TIGTA Mirror Provisions and Penalties70.8.2Agency Grievance Process70.8.2.1Scope70.8.2.2Definitions70.8.2.3Employee Coverage70.8.2.4Matters Excluded From the Grievance Process70.8.2.5Rights of the Grievant70.8.2.6Filing a Grievance70.8.2.7Cancellation of a Grievance70.8.2.8Employee Representation70.8.2.8.1Disallowance of Representative70.8.2.9Use and Authorization of Official Time70.8.2.10Authorization for Travel70.8.2.11Grievance Files70.8.2.12Grievance Procedure70.8.2.12.1Threshold Determination on the Grievance70.8.2.12.2Step 170.8.2.12.3Step 270.8.3Workplace Violence70.8.3.1Policy70.8.3.2DefinitionsResponse and Reporting ProceduresDRUG-FREE WORKPLACE POLICY70.9.1 Introduction70.9.2 Nature and Purpose70.9.3 Scope70.9.4 Authorities70.9.5 ResponsibilitiesExhibit ITIGTA Drug-Free Workplace PlanHYPERLINK "" \l "PPSM_70_10"PROBATIONARY PERIOD FOR INITIAL APPOINTMENT TO A SUPERVISORY OR MANAGERIAL POSITION70.10.1Abbreviations and Acronyms70.10.2Introduction70.10.3Authorities70.10.4Definition70.10.5Responsibilities70.10.6RequirementsCreditable ServiceHYPERLINK "" \l "PSM_70_10_8"Relationship to Other ActionsFailure to Complete the Probationary Period70.10.9.1Submission of Documentation70.10.9.2AppealsHYPERLINK "" \l "paysetting70_11"PAY SETTING 70.11.1Abbreviations and Acronyms70.11.2Introduction70.11.3Authorities70.11.4Overview70.11.4.1Definition70.11.4.2Maximum Payable Rate70.11.5Superior Qualifications and Special Needs Pay-Setting Authority70.11.5.1New Appointment70.11.5.2Reappointment70.11.6Justifications70.11.7Retention Incentives70.11.7.1Nature and Purpose70.11.7.2Criteria70.11.7.3Eligibility70.11.7.4Payment Incentive70.11.7.5Required Documentation70.11.7.6Service Agreement70.11.7.7Approval of Retention Incentive Requests70.11.7.8Certification and Reports70.11.7.8.1Annual Certification70.11.7.9Reduction or Termination of Retention Incentive70.11.7.9.1Promotion, Demotion, or Reassignment on Retention Incentive70.12HYPERLINK "" \l "SES70_12"SENIOR EXECUTIVE SERVICE HANDBOOK70.12.1Senior Executive Service Pay Setting HYPERLINK "" \l "SES70_12_2"Senior Executive Service Performance ManagementHYPERLINK "" \l "SES70_12_3"Senior Executive Service Awards and BonusesSenior Executive Service Merit Staffing Plan HYPERLINK "" \l "SES70_12_5"Senior Executive Service Employee Performance and Drop Files Senior Executive Service Candidate Development Program 70.12.7Continuing Executive Development70.13MERIT PROMOTION PLAN 70.13.1Introduction 70.13.2Authorities70.13.3Abbreviations and Acronyms70.13.4Scope70.13.5Responsibilities70.13.6Actions Covered by this Plan70.13.7Factors to Consider70.13.8Exceptions to this Plan70.13.9Standard Vacancy Announcements70.13.10Announcement Content70.13.11Nonstandard Announcements70.13.12Area of Consideration70.13.13Acceptance of Applications70.13.14Qualification and Eligibility Requirements70.13.15Evaluation Criteria70.13.15.1Job Analysis Development70.13.16Referral70.13.17Interviews70.13.18Selection70.13.18.1Release Date70.13.18.2Priority Consideration70.13.19Selecting Officials70.13.19.1Reference Checks70.13.20Disclosure of Information70.13.21Resolution of Employee Complaints70.13.22Accretion of Duties70.13.23Records70.14CAREER TRANSITION ASSISTANCE PLAN (CTAP)70.14.1Abbreviations and Acronyms70.14.2Introduction70.14.3Authorities70.14.4Scope70.14.5Definitions70.14.6Policy70.14.7Responsibilities70.14.7.1Eligible Employees70.14.8Selection Priority Under CTAP and ICTAP70.14.8.1CTAP/ICTAP Selection Priority70.14.8.2CTAP Eligibility for Special Selection Priority Expiration Date70.14.8.3ICTAP Eligibility for Special Selection Priority Expiration Date70.14.8.3.1Outside the Local Commuting Area70.14.8.3.2Denial of Future CTAP Selection Priority70.14.8.3.3Vacancy Announcements70.14.9Reemployment Priority List70.14.9.1Reemployment Priority List (RPL) for Competitive Service Employees70.14.9.2Priority Reemployment List (PRL) for Excepted Service Employees70.15PRIORITY PLACEMENT PROGRAM70.15.1Abbreviations and Acronyms70.15.2Introduction70.15.3Purpose70.15.4Authorities70.15.5Definition70.15.6Policy70.15.7Employees Eligible for Participation70.15.8Employees Ineligible for Participation70.15.9Procedures70.15.10Criteria for “Reasonable Offer”70.15.11Employee Registration for PPP70.15.12Determining Appropriate Vacancies for Priority Placement Referral70.15.13Referral of Candidates for Priority Placement70.15.14HYPERLINK "" \l "PPP_70_15_14"Selection of PPP Candidates70.15.14.1HYPERLINK "" \l "PPP_70_15_14_1"Non-Selection of PPP Candidates70.15.14.2Making Offers to Employees to Positions at Intervening Grades/Rates of Pay70.15.15Records and Reports70.16DISCRETIONARY GRADE AND PAY RETENTION70.16.1Purpose70.16.2Scope70.16.3Authorities70.16.4Policy70.16.5Records and ReportsDiscretionary Grade RetentionDiscretionary Pay Retention70.17VOLUNTEER PROGRAM70.17.1Abbreviations and Acronyms70.17.2Introduction 70.17.3Authorities70.17.4Definitions70.17.5Policy70.17.6Eligibility Requirements70.17.7Security Requirements70.17.8Status70.17.9Benefits70.17.10Employment Conditions70.17.11Work Schedules70.17.12Recording Service Time70.17.13Compensation70.17.14Termination of Volunteer Service Agreement70.17.15Volunteer Requests70.17.16Written Agreement 70.17.17Responsibilities70.17.18Documentation70.17.19Reports70.18REIMBURSEMENT FOR PROFESSIONAL LIABILITY INSURANCE70.18.1Nature and Purpose70.18.2Definitions70.18.3Authorities70.18.4Reimbursement Computations70.18.5Requesting Reimbursements70.18.6Due Date for Filing Request for Reimbursement70.18.7Payment of Reimbursements70.18.8Taxability of Reimbursements70.18.9Discontinued Coverage70.19HYPERLINK "" \l "Training70_19"LEARNING AND DEVELOPMENT70.19.1Introduction70.19.2Purpose70.19.3Authorities and References70.19.4Responsibilities70.19.5Prohibited Training70.19.6Selecting and Assigning Employees to Training70.19.7Mandatory and Required Training for All New Employees70.19.8Mandatory and Required Training for All Employees70.19.9Tuition Assistance and Academic Degrees70.19.10External Training Requests70.19.11Procurement Solicitation Requirements70.19.12Ratification of Unauthorized Training Commitment70.19.13Continued Service Agreement70.19.13.1Failure to Complete Service Obligation70.19.13.2Exception Request70.19.14Training Expenses70.19.14.1Availability Pay70.19.14.2Travel and Per Diem70.19.14.3Meals and Incidental Expenses (M&IE)70.19.14.4Parking Fees70.19.14.5Training Costs70.19.14.6Sharing Costs70.19.14.7Examination Fees70.19.14.8Review Courses and Professional Examinations70.19.14.9Disabled Employees' Services70.19.14.10Paying for Memberships in Professional Organizations 70.19.14.11Attendance at Professional Meetings and Conferences 70.19.15Computing Time in Training70.19.16Evaluating Training70.19.17Training Reports70.19.18Accepting Contributions, Awards, and Payments From Non-Government Organizations 70.19.19Supervisory, Management, and Executive Development70.19.20New Supervisors70.19.20.1New Supervisor Registration Process70.19.21Non-Probationary Supervisors and Managers Development70.19.22Executive Development70.19.23Records Management70.20HYPERLINK "" \l "OrgCharts70_20"AVAILABLE FOR USE70.21EMPLOYEE PERFORMANCE AND DROP FILES 70.21.1Purpose70.21.2Authority70.21.3Employee Performance Files70.21.3.1Managerial Review of EPF’s70.21.3.2Employee Requests to Review Their EPF70.21.3.3Third Party Request to Review the EPF70.21.4Employee Drop Files70.21.5Calculation of Retention Periods70.21.6HYPERLINK "" \l "EEPerfDropFiles70_21_6"Distribution of Working EPF’s and Drop Files Upon Personnel Changes70.21.7 Security of Employee Performance and Drop Files70.22SPECIAL AGENT PART-TIME EMPLOYMENT PROGRAM70.22.1Introduction70.22.2Eligibility Requirements for the Part-Time Employment Program70.22.3Application70.22.4Compensation and Work Hours70.22.5Reassignments70.22.6Promotions70.22.7Work Assignments70.22.8Performance Evaluations70.22.9Outside Employment70.22.10Benefits70.22.11Complement70.23 EMPLOYMENT OF ATTORNEYS AND LAW CLERKS70.23.1Abbreviations and Acronyms70.23.2Introduction70.23.3Authorities70.23.4Policy70.23.5Minimum Qualification Requirements70.23.6Summer Law Clerk70.23.7Procedures for Entry Appointment70.23.8Selection70.23.9Selecting Official 70.24 HYPERLINK "" \l "Pathways70_24"PATHWAYS FOR STUDENTS AND RECENT GRADUATES TO FEDERAL CAREERS70.24.1 Abbreviations and Acronyms 70.24.2 Introduction70.24.3 Authorities70.24.4 Policy70.24.5 Program Responsibilities70.24.6 Requirements for All Pathways Programs70.24.6.1Workforce Planning70.24.6.2 Positions Covered 70.24.6.3 Announcements70.24.6.4 Accepting Applications 70.24.6.5 Eligibility70.24.6.6 Rating, Arranging, and Referring Qualified Applicants, and Selections70.24.6.7 Priority Reemployment List for the Excepted Service70.24.6.8 Appointment70.24.6.9 Career Ladder Promotions70.24.6.10 Conversions to the Competitive Service70.24.6.11 Extensions (for Recent Graduates and PMF Programs)70.24.6.12 Termination70.24.6.13 Records Retention70.24.6.14 Oversight70.25 REIMBURSEMENT OF PROFESSIONAL CREDENTIAL FEES70.25.1 Nature and Purpose70.25.2 Authorities70.25.3 Policy70.25.4 Reimbursement Procedures70.25.5 Required Documentation70.25.6 Accounting Information70.25.7 Taxability of Reimbursement70.25.8 Employees Separating From TIGTA70.25.9 Approval70.26 NEW EMPLOYEE ONBOARDING70.26.1 Purpose70.26.2 EODS On-Line On-Boarding70.26.3 TIGTA New Employee Orientation Website70.26.4 Responsibilities70.26.5Filing an OGE Form 450, Confidential Financial Disclosure Report70.27 STUDENT LOAN REPAYMENT PROGRAM70.27.1Purpose70.27.2Authorities70.27.3Responsibilities70.27.4Eligibility70.27.5Criteria for Payment of a Student Loan Repayment Program Incentive70.27.6Establishing the Amount of Incentive to be Paid70.27.7Procedures for Approval70.27.8Service Agreements70.27.9Termination of Service Agreement70.27.10Accountability, Oversight and Records70.28 RELOCATION INCENTIVE POLICY70.28.1Purpose70.28.2HYPERLINK "" \l "ReloIncen600_70_28_2"Authorities70.28.3Responsibilities70.28.4Eligibility70.28.5Criteria for Payment of a Relocation Incentive70.28.6Justification for Payment of a Relocation Incentive70.28.7Establishing the Amount of Incentive to be Paid70.28.8Procedures for Approval70.28.9Service Period70.28.10Termination of Service Agreement70.28.11Accountability, Oversight and Records70.29 RECRUITMENT INCENTIVE PROGRAM70.29.1Purpose70.29.2Authorities70.29.3Responsibilities70.29.4Eligibility70.29.5Criteria for Offering a Recruitment Incentive70.29.6Justification for Offering a Recruitment Incentive70.29.7Establishing the Amount of Incentive to be Paid70.29.8Procedures for Payment70.29.9Service Period and Agreements70.29.10Termination of Service Agreement70.29.11Accountability, Oversight and Records 70.30 CONTENT SUBMISSION REQUIREMENTS FOR UPLOADING CONTENT TO THE LEARNING MANAGEMENT SYSTEM 70.30.1Introduction70.30.2Background70.30.3Definitions70.30.4Responsibilities70.30.5Guidance for Content Owners70.30.5.1Preparing Content to be Placed into ITMS70.30.6Submission of Content70.30.7Description of the Process70.30.8Additional Guidance70.31 PERFORMANCE MANAGEMENT PROGRAM70.31.1 Purpose 70.31.2 Scope70.31.3 Authorities70.31.4 Definitions70.31.5 Responsibilities70.31.6 Performance Plans70.31.6.1 Issuing Performance Plans and Setting Expectations70.31.7 Monitoring Performance70.31.7.1 Informal Performance Reviews and Feedback70.31.7.2 Formal Progress Reviews and Feedback70.31.7.3 Details and Temporary Promotions70.31.7.4 Position Changes70.31.7.5Change in Managers70.31.7.6 Adjusting Annual Performance Plans70.31.7.7 Self-Assessment70.31.8 Rating Performance Elements70.31.8.1 Rating of Record70.31.8.2 Summary Rating70.31.8.3 Narrative Summary70.31.8.4 Sources of Input for the Rating of Record70.31.9 Interim Rating70.31.9.1 Change of Managers With Less Than 90 Calendar Days Remaining in the Rating Period70.31.9.2 Postponement of Issuance of a Rating of Record 70.31.10 Performance and Employee Development Discussion70.31.11 Performance Improvement Plans (PIP)70.31.12 Relationship of Performance Appraisal to Other Personnel Actions70.31.13 Rewarding Performance70.31.14 Grievances70.31.15 Retention of Records70.31.16 Appraisal Program Evaluation70.32 STANDARD OPERATING PROCEDURES FOR PROCESSING ORGANIZATIONAL STRUCTURE CHANGES70.32.1 Purpose70.32.2Definitions70.32.2.1Justification Memorandum 70.32.2.2Major Organizational Structure Change (Reorganization)70.32.2.3Minor Organizational Structure Change70.32.2.4Realignment70.32.2.5 Reassignment70.32.2.6Organizational Structure Crosswalk70.32.2.7 Position Crosswalk70.32.3Roles and Responsibilities70.32.3.1Major Organizational Structure Changes (Reorganizations)70.32.3.1.1Proposing Function or Business Unit70.32.3.1.2Function Head of Proposing Function or Business Unit70.32.3.1.3Principal Deputy Inspector General 70.32.3.1.4OMS: Human Capital & Personnel Security 70.32.3.1.5OMS: Finance & Procurement70.32.3.1.6OMS: Facilities Management and Support Services70.32.3.1.7Information Technology/CIO70.32.3.1.8Bureau of the Fiscal Service – Administrative Resource Center70.32.3.2Minor Organizational Structure Changes (Title Changes)70.32.3.2.1Proposing Function or Business Unit70.32.3.2.2OMS: HCPS 70.32.3.2.3Bureau of the Fiscal Service – Administrative Resource Center70.32.4Contacts70.33RECOGNITION PROGRAM70.33.1Introduction70.33.2Scope70.33.3Authorities70.33.4Definitions70.33.5Rewarding Performance70.33.5.1General Guidance70.33.5.2Responsibilities70.33.5.3Eligibility70.33.5.4Types of Recognition70.33.5.5Recognition Submission Process70.33.5.6Award Certificates70.34 Reserved [LEADERSHIP AND MANAGER/SUPERVISOR TRAINING]70.35Reserved [DOMESTIC VIOLENCE, SEXUAL ASSAULT, AND STALKING POLICY]70.36PERSONNEL SECURITY70.36.1Introduction70.36.2Purpose70.36.3Authorities70.36.4Responsibilities70.36.5Role of Outside Agencies70.36.6Personnel Security70.36.6.1Position Sensitivity70.36.7Adjudicative Standards (Suitability and National Security)70.36.7.1Policy70.36.7.2Responsibilities70.36.7.3Adjudicative Process70.36.7.4Post Appointment Arrest70.36.7.5Granting Access70.36.8 HYPERLINK "\\chapter600-70-36.docx" \l "PS_70_36_8" Suspension, Denial and Revocation of Access to Classified Information70.36.8.1Suspension of Access70.36.8.2Notice of Suspension of Access70.36.8.3Denial or Revocation of Access70.36.8.4Denial or Revocation Notices and Due Dates70.36.8.5Access Denial or Revocation70.36.8.6Notice of Intent70.36.8.7Notice of Review and Appeal70.36.9Personnel Security Operations70.36.9.1Personnel Security Files70.36.9.2Security Clearance Records70.36.9.2.1Certificate of Clearance and/or Security Determination70.36.9.3Protection of Personnel Security Records70.36.9.4Monitoring Personnel and Security Clearance Changes70.36.9.5Applicability70.36.9.6No Rights Created70.36.10Suitability Determinations for Public Trust70.36.10.1 New Hire Personnel70.36.10.2Detailees Assigned to TIGTA70.36.11Employee Notification of Personnel Security Investigation70.36.11.1Favorable Adjudication70.36.11.2Unfavorable Adjudication70.36.11.3Separating Employees70.37INFORMATION SECURITY POLICY70.37.1Introduction70.37.2Purpose70.37.3Scope70.37.4Authorities70.37.5Definitions70.37.6Agency Roles and Responsibilities70.37.7Eligibility for Access70.37.8Mandatory Security Awareness Training70.37.9Performance Plans70.37.10Processing NSI70.37.11Security Inquiries70.37.11.1Procedures for Reporting Security Incidents70.37.11.2Reportable Security Incidents70.37.11.3Conducting the Preliminary Inquiry70.37.11.4Preliminary Inquiry Standards70.37.11.5Conducting the Inquiry70.37.11.6TIGTA NSI Security Inquiry Report70.37.11.7Submission and Distribution70.37.11.8Closing an Incident Through an NSI SIR70.37.12Formal Investigation70.37.13Incidents Involving NSI Within IT Systems (Electronic Spillage)70.37.14Overseas Security Incidents70.37.15Reporting Points of Contact70.37.16Hand-Carrying Classified Material70.37.17Information Security Program Forms70.37.18Safeguarding Removable Media70.38INDUSTRIAL SECURITY70.38.1Introduction70.38.2Purpose70.38.3Scope70.38.4Authorities70.38.5Responsibilities70.38.5.1Contractor TIGTA Point of Contact (TPOC) 70.38.6Industrial Security70.38.6.1Contract Sensitivity Designation70.38.7Industrial Security Operations70.38.7.1Industrial Security Files70.38.7.2Contractor Disclosure and Security Forms70.38.8Contract Renewals and Extensions70.38.9Screening Timeline70.38.10Adjudicative Process70.38.11Fitness Determinations and Reciprocity70.38.12Acceptable Fitness Determination 70.38.13Post Fitness Determination70.38.14Homeland Security Presidential Directive 12, Personal Identity Verification Card70.38.15Notice of Contractor Ineligibility/Unacceptable Determination70.38.16Notice of Contractor Separations70.38.17Notice of Review and Appeal 70.39Reserved [POSITION MANAGEMENT]70.40OFFICIAL WORKSITE/POST OF DUTY70.40.1 Introduction70.40.2 Authorities70.40.3 Definitions70.40.4 Responsibilities70.40.5 Temporary Changes in Work Location70.40.6 Benefits70.40.7 Full-Time Work From a Home Post of Duty70.40.7.1Approval of a Home POD70.40.7.1.1Responsibilities70.40.7.2 Employee Injury at the Home POD70.40.7.3 Information and Computer Security Requirements70.40.7.4 TIGTA-Provided Equipment and Supplies70.41Reserved [CLASSIFICATION POLICY]70.42ANTI-HARASSMENT POLICY – ADDRESSING WORKPLACE HARASSMENT70.42.1Purpose70.42.2Anti-Harassment Policy Goals70.42.3List of Acronyms70.42.4Authorities70.42.5What is Harassment?70.42.6Retaliation in the Anti-Harassment Process70.42.7Management Responsibilities70.42.8Processes and Procedures70.43NOTIFICATION OF AN EMPLOYEE DEATH70.43.1Purpose70.43.2Abbreviations, Acronyms, and Symbols70.43.3Notification of an Employee Death 70.43.4Best Practices – Notification Procedures70.43.5Best Practices – What to Say to Employees70.43.6Best Practices – What to Say to Employees (Notification in Person)70.43.7References and Related Information70.44Reserved [STAFFING PLAN]70.45Reserved [WAIVING CLAIMS FOR OVERPAYMENT]Exhibit (600)-70.1Commuting AreasExhibit (600)-70.2Competitive AreasExhibit (600)-70.3Table of Penalties and OffensesExhibit (600)-70.4 TD F 80.05 Removal of InformationExhibit (600)-70.5 Vacancy Announcement Requirements for Common Personnel ActionsExhibit (600)-70.6 Notice to Training VendorsExhibit (600)-70.7SF 182 SampleExhibit (600)-70.8 Self-Certification of Premiums Paid for Professional Liability InsuranceExhibit (600)-70.9Employee Exit Clearance FormExhibit (600)-70.10TIGTA MaxiFlex Bi-Weekly Schedule FormExhibit (600)-70.11 TIGTA MaxiFlex Work Schedule Application and AgreementExhibit (600)-70.12Continued Service AgreementExhibit (600)-70.13Available for UseExhibit (600)-70.14 Executive Performance Management AppraisalExhibit (600)-70.15 SES Awards & IncentivesExhibit (600)-70.16 Employment Verification Exhibit (600)-70.17 Retirement Letter Exhibit (600)-70.18 Retirement MemoExhibit (600)-70.19 Request for Retirement Letter White HouseExhibit (600)-70.20 Retirement Memorabilia Request FormExhibit (600)-70.21 Available for UseExhibit (600)-70.22Executive Continuing Learning ProgramExhibit (600)-70.23 ResponsibilitiesExhibit (600)-70.24 Internship ProgramExhibit (600)-70.25 Recent Graduates ProgramExhibit (600)-70.26 Presidential Management Fellows ProgramExhibit (600)-70.27 Available for UseExhibit (600)-70.28 Available for UseExhibit (600)-70.29 Available for UseExhibit (600)-70.30 Available for UseExhibit (600)-70.31 Available for UseExhibit (600)-70.32.1HYPERLINK ""Justification MemorandumExhibit (600)-70.42.1Attachment A:? Anti-Harassment Tool #1 – Harassment ScenariosExhibit (600)-70.42.2Attachment B:? Anti-Harassment Tool #2 – Management Inquiry Report FormatExhibit (600)-70.42.3Attachment C:? Anti-Harassment Tool #3 – Suggested Questions for Allegation Review & Management InquiryExhibit (600)-70.42.4Attachment D:? Anti-Harassment Process – Notice of ExpectationsExhibit (600)-70.42.5Attachment E:? Anti-Harassment Tool #4 – Sample of Completed Allegation Review/Management InquiryExhibit (600)-70.42.6Attachment F:? Anti-Harassment Tool #5 – Proactive Actions to Prevent Potential Conflicts(600)-80REAL ESTATEDefinitionsReal Estate StandardsNational Workspace StandardsSpecial Use Space Guidelines80.3Facilities Support80.4Building ServicesParking Non-Space Related ActivityRequesting Space Alterations or New SpaceRoles and Responsibilities 80.7.1.1 Function Approving Official80.7.1.2 Function Manager80.7.1.3 Realty SpecialistReal Estate ServicesTracking and Payment of Rent TIGTA Build Out Standards for Field Offices(600)-90HEALTH AND SAFETY PROGRAM90.1Introductions and Authorities90.2Definitions90.3Responsibilities90.4Workers’ Compensation Program90.5Workers’ Compensation Claims90.6Safety and Health Information Management System (SHIMS)HYPERLINK "" \l "HSP_90_6_1"Process for Filing a Claim in SHIMSHYPERLINK "" \l "HSP_90_6_2"Non-Certification, Controversion and FraudHYPERLINK "" \l "HSP_90_6_3"Timeliness of ClaimsHYPERLINK "" \l "HSP_90_7"Department of Labor (DOL)HYPERLINK "" \l "HSP_90_8"Injury/Incident Review ReportsHYPERLINK "" \l "HSP_90_9"Health and Safety OfficerHYPERLINK "" \l "HSP90_10"Reporting Job-Related Injuries on Time and Attendance RecordsHYPERLINK "" \l "HSP90_10_1"FormsHYPERLINK "" \l "HSP90_10_2"Use of Leave90.11TIGTA POLICY ON INDOOR AIR QUALITY90.11.1Background90.11.2Policy on Use of Scented and Fragrant Products90.12USE OF SPACE HEATERSExhibit (600)-90.1TIGTA Injury/Incident Review ReportExhibit (600)-90.2General Injury Leave Reporting Policy (600)-100 PERSONAL PROPERTY MANAGEMENT PROGRAM100.1Overview100.2Policy100.2.1Responsibilities100.2.2Authorities100.3Personal Property Inventory and Tracking100.3.1Access to PPM100.3.2Request for Programming Changes to PPM100.4PPM SharePoint Site100.4.1Access to PPM SharePoint Site100.5Acquisition of Personal Property100.6Inventory Responsibilities and Processes100.6.1Inventory Program Coordinators100.6.2Property Receipt and Custody100.6.3Firearms Inventory1006.4Vehicles Inventory100.6.5Investigative Equipment Inventory100.6.6Undercover Personal Property100.6.7Forensic Science Lab Inventory100.6.8Radio and Communication Equipment (RCOM)100.6.9Seized Assets100.6.10Computers, Computing Devices, Software and Other ADP Equipment100.6.10.1Custody and Receipt for Computer Equipment100.6.10.2Custody and Receipt for Blackberries100.6.11Office Equipment, Cell Phones and Other Miscellaneous Property100.6.11.1Custody and Receipt for Office Equipment other Miscellaneous Personal Property100.6.12Copy Machines100.6.13Furniture100.6.14Copy Machines100.7Preparing a SF-120 Report of Excess Personal Property, and Related GSA Requirements100.8Personal Property Management Program100.9Inventory Reconciliation(600)-110RECORDS MANAGEMENT110.1Definition of a Federal Record110.2Records Management110.2.1TIGTA Records Management Officer110.2.2Safeguarding Records110.2.3Types of Records110.2.4Records Control Schedules110.2.5Scheduling Records and Obtaining Disposition Authority110.2.6Disposing of Records110.2.7Transferring Records to the Federal Records Centers110.2.8Controlled Unclassified Information110.2.9Appropriate Shipment110.3Records Management Training110.4Records Management Liaisons110.5Instant Messaging110.6E-Mail Records (600)-120 GOVERNANCE AND PROJECT MANAGEMENT120.1Governance120.1.1Definition120.1.2Responsibilities120.2Project Management120.2.1Definition120.2.2Scope120.2.3Policy120.2.4Responsibilities120.2.5Communication120.2.6Project Criteria120.2.7Project Submission120.2.8Sample Projects (600)-130 BOARD OF SURVEY130.1 Introduction130.1.1 HYPERLINK "" \l "BOS130_1_1" Lost, Damaged, or Stolen Personal Property130.2 TIGTA Board of Survey Membership130.3 Review of Reports of Lost, Damaged, or Stolen Property130.4 Criteria for Convening a BOS Teleconference Meeting130.5 BOS SharePoint Site130.6 Roles and Responsibilities of the TIGTA BOS130.6.1 Determinations Made by the BOS130.7 Appeal and Grievance ProcessesExhibit (600)-130.1Board of Survey ChecklistExhibit (600)-130.2Memorandum for Board of Survey Chairperson ................
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