Template IA report - European Commission



-102874-4445 EUROPEAN COMMISSION Brussels, XXX […](2018) XXX draft ICT INCEPTION REPORT TEMPLATE ICT Impact Assessment of the …[…] […] 00 EUROPEAN COMMISSION Brussels, XXX […](2018) XXX draft ICT INCEPTION REPORT TEMPLATE ICT Impact Assessment of the …[…] […] Table of contents TOC \o "1-1" \h \z \t "Heading 2;2;Heading 3;3;Annex Title;1" 1.Introduction PAGEREF _Toc503184581 \h 22.Methodology PAGEREF _Toc503184582 \h 23.Work Plan PAGEREF _Toc503184583 \h 34.Risks, Issues and Decisions PAGEREF _Toc503184584 \h 4IntroductionThe ICT Inception Report template supports the policy makers and ICT experts going through a detailed ICT Impact Assessment. Pre-formatted to follow the methodology for assessing ICT impacts proposed by the European Commission’s ICT Impact Assessment Guidelines, this template serves as a starting point for defining the scope and objectives of an ICT Impact Assessment. Policy makers and ICT experts from the lead DG should fill in this template and ideally to submit it for review to the Inter-service group (ISG) before the actual assessment of ICT impacts (including data collection activities).[The introduction should include:A summary of the context and background of the initiative going under the assessment of ICT impacts;The purpose of any assessment of ICT impacts in general and in the particular case of the concerned initiative;The purpose of the document and how it is articulated.]Methodology[The proposed methodology for assessing ICT impacts is composed of eight consecutive steps. For detailed information on how to perform these steps, please consult the ICT Impact Assessment Guidelines.]Step 1: Define the scope of the ICT Impact AssessmentStep 2: Describe the technical scenariosStep 3: Define the assessment criteriaStep 4: Identify the affected stakeholdersStep 5: Define the cost and benefit modelsStep 6: Define the data collection strategyStep 7: Collect and analyse dataStep 8: Compare the technical scenarios and make recommendationsWork PlanDefine the ICT Impact Assessment work plan as follows:Timeline – specify the starting and ending dates of each activity;Activities – specify the dependencies of the different activities and the key milestones to achieve.Table SEQ Table \* ARABIC 1 Work PlanIDActivityYEARJanuaryFebruaryMarch…A1<Short title><Timeline><Timeline><Timeline>…A2<Short title>…………A3<Short title>………………………Risks, Issues and Decisions[Log the risks, issues and key decisions made (if any) before starting the ICT Impact Assessment and update them regularly along the exercise. Following project management methodologies, such as PM?, risks, issues and decisions should be documented (e.g. risks likelihood, level and impact, mitigation actions).Log the risks, issues and decisions identified during the assessment in the following tables.]Table SEQ Table \* ARABIC 2 Risk LogRisk identification and descriptionRisk AssessmentRisk ResponseIDRisk NameRisk Description & DetailsStatusIdentification DateLikelihoodImpactRisk LevelRisk OwnerRisk mitigation actionMitigation action DetailsRLO1<Short title><Detailed text 1><Proposed><Date XX/XX/XXX><from 1 to 5><from 1 to 5><Likehood*Impact><Name><Avoid><Detailed text>RLO2<Short title><Detailed text 2><Investigating>…………<Reduce>…RLO3<Short title><Detailed text 3><Waiting for Approval><Accept>RLO4<Short title><Detailed text 4><Approved><Transfer/ Share>RLO5<Short title><Detailed text 5><Rejected>RL06<Short title><Detailed text 6><Closed>Table SEQ Table \* ARABIC 3 Issue LogIssue identification and DescriptionIssue Assessment and Action DescriptionIDIssue nameIssue Description & DetailsStatusIdentification DateUrgencyImpactSizeIssue ownerILO1<Short title><Detailed text 1><Open><Date XX/XX/XXX><from 1 to 5><from 1 to 5><from 1 to 5><Name>ILO2<Short title><Detailed text 2><Postponed>……………ILO3<Short title><Detailed text 3><Resolved>ILO4<Short title><Detailed text 4>ILO5<Short title><Detailed text 5>Table SEQ Table \* ARABIC 4 Decision LogDecision identificationOwnershipDecision implementationIDDecision nameDecision descriptionDecision ownerDecision dateDLO1<Short title><Detailed text 1><Name><Date XX/XX/XXX>DLO2…………DLO3DLO4DLO5For more information on the content on how to complete these tables, please refer to PM? templates. ................
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