Approval of Minutes - University of North Florida



African American Faculty and Staff Association (AAFSA)MinutesSteering Committee MeetingDecember 15, 2011Members Present: Renita ThompsonErica MackAngela K. GrahamCheryl GonzalezCheresa Y. HamiltonAllison TurnerRosalyn GilbertMichael TrtterSheila SpiveyAndre HouseApproval of MinutesThe Minutes were distributed and reviewed. Cheryl made a motion to adopt the minutes as read. Mike seconded the motion. The minutes were mittee ReportsCommunication and Technology (Andre House, Chair): Andre reported that the AAFSA brochures had been reviewed by Public Relations and revisions had been provided. Office Max agreed to donate the production expenditures for the AAFSA Brochure. The first “In-The-Spotlight”, would commemorate the life and contributions of Dr. Caroline Williams. Finance (Michael Trotter, Chair): Mike requested a meeting with Valerie Stevenson to discuss the Auxiliary Account. Angela did speak with Valerie. Mike also reported that he requested information from Community First Credit Union regarding the process to set up a savings account for AAFSA. The account was opened. It was also reported by Cheresa that AAFSA has a Federal ID number. Membership (Renita): Renita provided the committee with information on a draft “Membership Packet”. The packets will include the following: T-shirt, Membership Lapel Pen, Welcome Letter, Membership Card, and a Certificate. Renita provided a suggested vendor, CustomTs, for the T-shirts, designed a membership card template, provided example logos and contacted Pin Depot to get a quote on bulk orders. It was agreed that members should suggest additional logo ideas and further review of the logo would be discussed at the next meeting. Renita would also work with Andre to further develop the design for the membership card. The committee reviewed and discussed the membership packet. Cheryl made motion to accept the membership packets; Mike seconded the motion. A vote was taken, there were no opposes. Professional Development (Angela, Chair): Angela would like to establish membership before moving forward with this committee. Social Action and Welfare (Cathye, Chair): Report was deferred. Cathye was ill and not in attendance at this meeting. Campus and Community Outreach (Sheila, Chair): Sheila reviewed current student organizations of African descent to see which groups AAFSA could do outreach with. She would like for AAFSA to meet with them in a roundtable event to get to know their interests and needs. Sheila announced that AASU would have a pageant on January 25th at 7:00 pm and they need judges. Cheresa, Mike and Andre volunteered to be judges. The Black History Month Proclamation will take place on February 1st at 7:00 pm. She also announced the MLK Luncheon and the Bernice King Table. AAFSA members were invited to participate in this event, preferable as a group with an AAFSA sponsored table. The Black Women of Influence is scheduled for February. It was requested that AAFSA be a sponsor for this event. Sheila made a motion for approval of AAFSA’s participation. Mike seconded the motion. A vote was taken, there were no opposes. Sheila would get the committee information regarding the event.Week of OneAAFSA will participate in the Silent Step Out from 12:30-1:00 on 1/24th. We will also have a UniFest Booth on 1/23rd. A sign-up sheet will be generated for members to take shifts for the Booth.Final Draft of AAFSA Bylaws The final AAFSA Bylaws will be sent out for electronic review and vote prior to the next Steering Committee meeting. This would be the final vote and would finalize the Bylaws for AAFSA.Dr. Caroline L. Williams Memorial Service Cheresa represented AAFSA at the memorial services held for Dr. Caroline Williams. A resolution from AAFSA was read and presented in a frame honoring Dr. Williams. AAFSA will recognize December 9th as the Caroline Williams Day. Location, Date, and Time of First General Meeting of the AssociationMonday, January 30th from 11:30 am – 1:00 pm was suggested for the first General Meeting of the Association. We will send invitations. Andre will send a draft of the invitations to Cheresa. Sheila made a motion to accept the 1/30th date. Angela seconded the motion. A vote was taken. There were no opposes. AnnouncementsNo special announcements accept as already noted.XI. Action ItemsFollow up further regarding the Foundation AccountPost AAFSA history to websitePresent additional suggestions for the AAFSA logoReply to Sheila planned participation in the Black History Events discussedApprove and post Bylaws to websiteFurther develop the membership packetItems needed for the First General Meeting of the Association, including draft of invitationSchedule Executive Board and Committee Chairpersons Meetings (Effective Jan 2012)XI. The next meeting date is Thursday December 15, 2011 at 12:30 pm in the President’s Conference RoomXII. AdjournmentThe meeting was adjourned at 2:00 pm by Cheresa. ................
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