Meeting called by - Colorado Commission for the Deaf, Hard ...



MinutesMarch 7, 2019 4:00pm – 6:00 pmSummit County Commons/Frisco Main Library, Buffalo Mountain Room, 370 Peak One Drive, Frisco, CO 80443Meeting called byChristine Pendley, Vice Chair at 4:14 pmType of meetingQuarterly Commission MeetingCommissionersChristine Pendley, Commission Vice-chair, Parent of a deaf, hard-of-hearing, or deafblind person (Present by phone)Lori Goeden, Secretary, Professional working in the deaf, hard-of-hearing, and deafblind community (present in person)Amy Becktell, Late-Deafened member (present by phone)Jeanine Roybal, Auxiliary Service Provider (present by phone)Vera Pruznick, Deafblind member (present by phone)Absent: Lucas Marquardt, Commission Chair, Hard-of-Hearing member; Amelia Dahl, Deaf memberCCDHHDB StaffPresent in Person: Dr. Timothy Chevalier, Outreach and Consultative Services Manager and Trish Leakey, Auxiliary Services ManagerPresent by Phone: Cliff Moers, Director; Ryan Hawkins, Deafblind Services Coordinator; JoAnne Hirsch, Communications Technology Program Manager; Cynde Vaughn, Outreach Consultant Deafblind SpecialtyAbsent: Luke Adams, Outreach Consultant Hard of Hearing Specialty; Mandy Turner, Auxiliary Services CoordinatorAuxiliary Service ProvidersASL Interpreters: Lynda Remmel and Stephanie Cryer CART Provider: Trish MessingerAgenda TopicsIntroductions and HousekeepingDiscussionWelcome:Christine Pendley, Vice Chair, called the meeting to order at 4:14 p.m. Announcements and meeting rules:Vice Chair Pendley thanked the interpreters for making sure everyone introduced themselves and can hear over the phones.Vice Chair Pendley explained that the first part of the meeting is for the Commissioners to discuss business. If time allows, attendees can make comments from the floor. There is a signup sheet. When speaking, please stand and state your name, then speak or sign your comment or question. Only one person at a time should be speaking. Be concise. Introductions and Roll CallApproval of AgendaApproval of minutes from the meeting on June 3, 2018.DecisionsAgenda and Minutes approved.Action mittee and Liaison UpdatesLegal Auxiliary Services Advisory Council (LASAC), Trish LeakeyDiscussionTrish Leakey reported that they are still looking to add more people for the LASAC. Needing two Deaf representatives, one disability law representative, and one hard of hearing representative with a total of four open positions.Planning to have a meeting in April to discuss rule changes and the possibility to making some changes to the Colorado statue regarding interpreter certification. Need to schedule date for the meeting.DecisionsNone at this time.Action ItemResponsibleDeadlineEncourage and solicit applicants for this CouncilCommissioners and StaffASAPBylaws Committee Report, Amy Becktell, Commissioner DiscussionNo new updates with no action from committee. Due to the passage of HB 18-1108, we will need to update the Bylaws to match the new legislation. The Committee has not met in a few years, due to no changes needing to be done. Last update to the Bylaws was in 2015.The Bylaws Committee consists of Commissioner Becktell, Chair, and Commissioners Lori Goeden and Chris Pendley. The Committee has not yet met. The Committee is requesting a clean copy of the statute to use to determine the changes needed.DecisionsGet clean copy of the statute.Action ItemResponsibleDeadlineMeet to update BylawsCommitteeJune 6, 2019Nominations Committee, Open DiscussionThe Nominations Committee is currently not staffed. Vote was held and Jeanine Roybal and Vera Pruznick were nominated to both co-chair the Nominations Committee and they accepted.The Nominations Committee also selects the recipient of the Susan J Elliott award. This award is in honor of Susan Elliott, a retired teacher for the Deaf. She was heavily involved in the founding of the CCDHH, and was the Chairperson for several years. This award is given to individuals or an agency that works to promote advocacy for people who are deaf or hard of hearing.DecisionsJeanine Roybal and Vera Pruznick were nominated and accepted positions as co-chairs for committee.Action ItemResponsibleDeadlineEmail Vera and Jeanine information of chair responsibilities.Amy BecktellJune 6, 2019Grant Program Committee Report, Cliff Moers, Director DiscussionWent through rules and did some revisions together, got feedback and have a few revisions to make.DecisionsNoneAction ItemResponsibleDeadlineNone Deafblind Citizens Advisory Council Report, Cynde Vaughn, Outreach Counsultant Deafblind SpecialtyDiscussion The DeafBlind citizen’s council is nearly established in that the legislature approved to be added in the statute. There will be a seven member council representing various categories/groups within the DeafBlind community.Recruiting members to serve on this council so it can officially start meeting the next fiscal year. A possible meeting may occur prior to the new fiscal year before June 30. After that there will be a meeting every 2 months.Seven positions on the council and currently have five appointees being recommended. The seven positions are representatives for DeafBlind, Deaf low vision, hard of hearing low vision, hard of hearing, blind and any combination of Latent DeafBlind and a parent of a DeafBlind child. Still recruiting for the position of DeafBlind and Deaf low vision.DecisionsNone Action ItemResponsibleDeadlinePromote Council applicationsCommissionersJune 30,2019Technology Committee: Lucas Marquardt DiscussionCommissioner Roybal reports that companies have expressed interest in this committee. Was advised to have the company information shared with the commissions and an email discussion can take place until a chair for this committee is elected. Committee is to advance accessibility technology at commission meetings. The role of the committee will be to solicit members of the public to provide expertise and serve as advisors.Voted to table discussion on this committee until next meeting.DecisionsNoneAction ItemResponsibleDeadlineNone Program Rules, Cliff Moers And JoAnne HirschDiscussionDirector Moers wants to solicit feedback from commissioners for grant program rule changes that was recommended at last commissioner’s meeting three months ago. Present commissioners gave positive feedback to grant program rule changes and Director Moers will move forward in sending the information to the state board. Changes in grant program rules are as follows:Change name of the Commission and program committeeEliminate some definitions and add new definitions (410)Redefine membership of the Grant Program Committee (420)Adjust timelines and revise selection criteria (450)JoAnne Hirsch shared that CTP established a committee of seven to review the rules and provided minor changes in way of grammatical and spelling corrections in the rule changes for TEPD, now CTP. She also solicited feedback on the rule change for CTP that was presented at the last commissioner’s meeting from the commissioners. With discussion and clarifications of the rule changes, the present commissioners gave positive feedback for the rule changes. Changes in the TEPD program rules are as follows:Primary rule modifications.1. Name change from Telecommunications Equipment Distribution Program (TEPD) to Communications Technology Program (CTP).2. Provide access to consumer’s existing communications technology, (no longer required to order an “equipment” to receive “accessories”.)“Terminology” updates1. “Communications Technology”: any communications device or application, encompassing such ideas as cellular, telephone, Satellite, etc.2. “Equipment” change to “Device” (any tool that provides communications access)3. Eliminate “Accessory”Application revisions1. Meet the program’s income guidelines (400% of Federal Poverty Guidelines)2. Elimination of proof of phone service.3. Elimination of proof of residence.DecisionsRules changes will be presented to the state board.Action ItemResponsibleDeadlinePresent rule changes to State BoardCliff Moers and JoAnne HirschTBDWebsite Updates, Ryan HawkinsDiscussionMaking changes to CCDHHDB website and would like commissioners’ feedback. Changes include making website accessible for everyone. Example being that a picture should have someone explaining it for the blind/low vision, but that isn’t working. Also, working to change the home page so it isn’t as overwhelming with information when it first opens up. Ryan would like feedback on how to rearrange the website to make it more user friendly. Website needs missing links fixed as well.DecisionsE-Mail Ryan Hawkins with any concerns and/or questions.Action ItemResponsibleDeadlineReview website resources to ensure best practices and email Ryan Hawkins with feedbackCommissionersongoingTopics For Best Practices, Timothy ChevalierDiscussionTimothy Chevalier had concerns that with limited access to the website and time constraints with the meeting a productive discussion on best practices wouldn’t be possible. He suggested that the commissioners take time to review the resources from the website before we have best practices discussion. Purpose of discussion will be to ensure that CCDHHDB has the commissioners input regarding best practices and considering what our standards would be for professionals and/or others who utilize the website for resources, in making certain the resources are up to date. Brief discussion regarding clarity of expectations from commissioners with agenda items for meetings. If commissioners have any questions they are to email Commissioner Marquardt or Director Moers for clarification prior to meeting.DecisionsTo have commissioners review the website resources and to email staff with feedback. Agenda item of best practices will be added to the agenda for next meeting for further discussion and updates. Action ItemResponsibleDeadlineReview website resources to ensure best practices and email Timothy Chevalier with feedbackCommissionersJune 6, 2019Wrap-Up (Public Comment)Discussion considering if action items that came up in commissioner’s meeting should be sent out prior to minutes in order for commissioners to start working on the objectives. Lori, commission secretary, discussed delays of last minutes and that won’t be similar delays moving forward. That the minutes will be available to the commissioners within a month’s time frame. It was agreed that with the commissioners taking notes during the meeting and having the minutes available sooner that this would sufficient for the commissioners to work on the action items prior to the next commissioner’s meeting without having to send out action items separately from minutes.There were three guests attending the meeting. Stephen Fournier commented that he and his father James Fournier were present. Stephen shared he is a local resident in Frisco and that James works with the local chamber of commerce in Frisco. He shared that they came to the meeting to learn the process so in the future they can be better prepared if they have a certain need. He also shared that they sometimes go to Silverthorne Police Department and work with them on Deaf issues. Stephen shared that he felt overwhelmed but enjoyed the meeting process and will look over the website to help review for staff. The next meeting was announced to be held June 6, 2019 in the Pikes Peak area. Trish Leakey and Timothy Chevalier will present on the Rural Interpreting Services Program (RISP) after a short break starting at 6:03 pm. Meeting adjourned at 6:00 pm.Respectfully Submitted,Lori Goeden ................
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