GOLDEN GATE HEAD START BUDGET NARRATIVE FY-38



GOLDEN GATE HEAD START BUDGET NARRATIVE FY-39

a. Salaries $ 477,551.22

• Category Justification: Golden Gate Head Start expends the Federal Funding

appropriate for staffing and recruits staff with qualifications necessary for

implementing the Head Start Performance Standards.

• Correlation to Head Start Performance Standards: Classroom staffing reflects

the ratios required by federal and state standards for health and safety,

(1304.20)child development needs and quality programming ( 1304.210 ).

Administrative positions are staffed as funding permits by the City of Phoenix Grantee.

• Cost Validation: Salaries are determined by job descriptions, attainment of

educational degrees and salary schedule of Golden Gate Head Start.

b. Fringes $ 154,454.73

• Category Justification: Golden Gate adheres to local, state and federal

requirements for employed staff and the current Delegate Agency benefits

package,

• Correlation to Head Start Performance Standards: 1304.52 (a) as stated in

Justification

• Cost Validation: See points one and two.

c. Travel $ 3000

• Category Justification: Continuing education of all Head Start Staff is a priority.

The Head Start accountant will attend one of the Williams and Young Fiscal

trainings specifically designed for Head Start Programs, as well as training

geared for non-profits that will support her skill development and allow her to

implement all fiscal requirements.

• Correlation to Head Start Performance Standards:

• Cost Validation: Based on available funds and conference/workshop costs for

Air, lodging and registration.

e. Supplies $ 27,765.

Postage $ 515

• Category Justification: Supports ability to recruit and maintain connections with

Staff, parents, resource organizations and community.

• Correlation to Head Start Performance Standards: 1304.20,.21,.51,.52 and 1305

as stated in justification.

• Cost Validation: Historical usage and current postage rates.

Internet Services $ 500

• Category Justification: Supports ability to access information related to the Head

Start Program in areas of legislation, child development, parent involvement

resources and a multitude of other types of information necessary for improving

the quality of the program.

• Correlation to Head Start Performance Standards: 1304.51 as stated in

justification.

• Cost Validation: Historical usage and percentage charged to the Head Start

Program.

Books, Education and Recreation $ 9,400

• Category Justification: Supports individual classroom budgets and enables

instructors to purchase materials and supplies as the individual needs and

interests of children are identified ($30 x 180 children). Additional funds are

budgeted to support family literacy efforts within the Program ( $4000).

• Correlation to Head Start Performance Standards: 1304.21 as stated in

justification.

• Cost Validation: Based on funded amount and historical usage.

Office Supplies $ 1800

• Category Justification: Historical usage to maintain required program files, support

recruitment, correspond with parents, resource people and the community and

reproduce educational materials for staff and parents.

• Correlation to Head Start Performance Standards: 1304.21,.23,.24,.40(b) as

stated in justification.

• Cost Validation: Based on funded amount of $ 200 per classroom and historical

usage.

Computer Supplies $ 600

• Category Justification: Print cartridges for classrooms and office, as well as

computer printer toner.

• Correlation to Head Start Performance Standards: 1304.21,.23,.24,.40(b), as

stated in justification.

• Cost Validation: Based on funded amount and costs from previous years.

Photocopy and Duplication $ 900

• Category Justification: Historical usage to maintain required program files,

reproduce educational material for staff and parents and to correspond with

parents, resource people and the community.

• Correlation to Head Start Performance Standards: 1304.21,.23,.24, and .40 (b)

as stated in justification.

• Cost Validation: Based on funded amount and costs of usage of paper.

Photographic Supplies $ 1,800

• Category Justification: Displays with pictures of children and families in the

classroom environment that reflects their participation in activities, supports and

respects the diversity of the classroom and the value of their participation.

• Correlation to Head Start Performance Standards: 1304.21 and 1304.53 as

stated in justification

• Cost Validation: Based on funded amount of $ 200 per classroom to cover film,

processing, batteries, replacement cameras.

Computer Software $ 600.

• Category Justification: Current software for the classrooms, office and accountant

is needed to support data base accuracy and ease of informational retrieval.

• Correlation to Head Start Performance Standards: 1304.21 and 1305.

• Cost Validation: Incremental updates for all computers as funding allows, based

on need and costs of software.

Janitor and Cleaning $ 1,250

• Category Justification: All classroom are required to provide cleaning in

Accordance with federal and state requirements for the maintenance of early

childhood environments, as well as maintaining required hygiene practices.

• Correlation to Head Start Performance Standards: 1304.22 (e) as stated in

justification

• Cost Validation: Based on funded amount and past expenses.

Keys $ 50

• Category Justification: In order to comply with federal and state requirements for

the storage and potentially hazardous materials such as cleaning supplies, etc.

in the classroom, locks, chains and keys are purchased for classrooms as well

as replacement classroom and outdoor gate keys for staff.

• Correlation to Head Start Performance Standards: 1304.40, 1301.30 as stated in

justification.

• Cost Validation: Based on funded amount and historical costs (approximately

$30 per classroom).

Parent Fund $ 2,700 ( $300 per classroom x 9 teams)

• Category Justification: Funding supports parent decision making and

management of program funds.

• Correlation to Head Start Performance Standards: 1304.50 (d-g).

• Cost Validation: The funding amount is based on historical classroom budget

amount ( $300 per classroom).

Disposable Meal Service $1,000

• Category Justification: Meals are catered for all classrooms. Disposable meal

Service items are necessary to comply with requirements for food service.

• Correlation to Head Start Performance Standards: 1304.23 as stated in

justification

• Cost Validation: Based on expenditures in past fiscal year and funded amount.

Medical and Dental $ 900

• Category Justification: Supports the educational requirements to provide support

to children who may be medically fragile, classroom first aid supplies and dental

curriculum supplies.

• Correlation to Head Start Performance Standards: 1304.20 (a) (1)(i), 1304.20 (c)

and 1304.22 (f) as stated in the justification.

• Cost Validation: Based on funded amount ( $100 per class ) and costs from

previous year

Small Tools and Equipment $ 600

• Category Justification: Funds the occasional need for miscellaneous parts to

repair / replace classroom equipment and/or playground materials to assure

health and safety standards are met.

• Correlation to Head Start Performance Standards: 1304.20 (d) as stated in the

justification.

• Cost Validation: Based on funded amount ($ 300 per site ) and previous costs.

Office Furniture $ 400

• Category Justification: Funds the occasional needs for miscellaneous purchases

of replacement office furniture such as file cabinets, desk chairs, providing for

confidential file storage, ability to work safely and efficiently.

• Correlation to Head Start Performance Standards: 1301.30 as stated in

justification

• Cost Validation: Funded amount is based on current costs of locking file cabinets

desk chairs, etc.

Computers $ 4500

• Category Justification: Funds the purchase of replacement computers for the

Classrooms on a rotated basis ( two per year) as well as replacement computer/

Printers/etc. for the Head Start Office, the accountant and Staff ( Teachers room)

• Correlation to Head Start Performance Standards: 1304.21 as stated in

Justification as well as 1304.51

• Cost Validation: Based on current costs of computers and funded amount

Other Operating Supplies $ 250

• Category Justification: Misc. classroom support for items such as:

- ECER’S for classroom observations.

- COR materials

- Pre K Success Materials.

• Correlation to Head Start Performance Standards: 1304.21 as stated in the

Justification.

• Cost Validation: Historical reference to past years expenditures.

h. Other $ 70,952.

ADP Payroll $ 2,813

• Category Justification: Administrative function for processing payroll.

• Correlation to Head Start Performance Standards: 1301.30 as stated in

justification.

• Cost Validation: Based on costs incurred during FY 37.

Telephone $ 1,440

• Category Justification: Provides communication with parents, community,

agencies, resource persons, other staff.

• Correlation to Head Start Performance Standards: 1304.51 as stated in the

justification.

• Cost Validation: Based on funded amount calculated at a percentage of the entire

Delegate Agency telephone bill as well as historical usage.

Electricity $ 11,756

• Category Justification: Provides electrical services for the Head Start Program

Including lighting, heating and cooling.

• Correlation to Head Start Performance Standards: 1304.53 as stated in the

justification.

• Cost Validation: Based on funded amount as well as percentage charged to

Head Start based on square footage and occupancy.

Recruitment $ 1,500

• Category Justification: Covers the cost of fingerprinting for staff as well as the

costs of TB skin testing for Parent and Community volunteers in the classroom in

accordance with federal and state guidelines.

• Correlation to Head Start Performance Standards 1304.51 as stated in the

justification.

• Cost Validation: Cost is based on yearly average of fingerprinting of staff (both

new and those individuals needing to get new fingerprints). The cost of TB skin

testing is approximately $ 22 per person which covers the majority of parents and

community individuals volunteering in the classrooms.

Auditing Services $ 4,000

• Category Justification: The single audit is required of Head Start programs by the

Performance Standards..

• Correlation to Head Start Performance Standards: 1301.2 as stated in

justification.

• Cost Validation: Based on funded amount and percentage charged to the Head

Start Program.

Computer Services $ 3,600

• Category Justification: Provides for service and maintenance on all computers in

the Head Start program, thus ensuring safety of data bases and ability of children

to utilize the computer programs in the classrooms.

• Correlation to Head Start Performance Standards: 1304.51 as stated in

justification.

• Cost Validation: Funded amount based on number of computers being serviced.

Car Allowance $ 500

• Category Justification: Instructional staff conduct a minimum of two home visits

per year to each family and other misc. visits as needed. Administrative staff use

their vehicles to conduct business.

• Correlation to Head Start Performance Standards: 1304.21 as stated in

justification.

• Cost Validation: Historical reference to FY 36 and 37 costs.

Subscriptions $ 1,250

• Category Justification: Annual membership dues into the NHSA organization.

• Correlation to Head Start Performance Standards: 1304.51 as stated in

justification.

• Cost Validation: Historical reference to FY 36 and 37 costs.

Pest Control $ 122

• Category Justification: Monthly spraying of classrooms and playground areas in

Order to ensure environments that are safe and pest free. Maintains HHS and

DHS health and sanitation requirements.

• Correlation to Head Start Performance Standards: 1304.21 / 1304.53 as stated

in justification.

• Cost Validation: Historical reference to FY 35, 36 and 37 costs.

Janitorial Service $ 6,516

• Category Justification: Maintain HHS and DHS sanitation requirements.

• Correlation to Head Start Performance Standards: 1304.22 (e) as stated in

justification as well as 1304.53

• Cost Validation: Historical reference to FY 36 and 37 costs.

Office Equipment Maintenance $ 3,560

• Category Justification: Service maintenance to copier which enables the office

and classroom functions to continue – providing copies for caseworkers, memos

and resources for parents, correspondence to community agencies, copies for

staff.

• Correlation to Head Start Performance Standards: 1304.51 as stated in

justification.

• Cost Validation: Cost is based on number of copies average during FY 36 and 37.

Other Rentals $ 4,140

• Category Justification: Storage for furniture of classroom that closed. Materials to

be utilized by other existing classrooms.

• Correlation to Head Start Performance Standards: 1304.53 as stated in

justification.

• Cost Validation: Cost is based on FY 36 and 37 historical costs.

Other Maintenance Service $ 1,106

• Category Justification: Covers costs of repairs needed to keep the program safe

and secure and in compliance with HHS and DHS requirements.

• Correlation to Head Start Performance Standards: 1304.53 as stated in

justification.

• Cost Validation: Historical reference to FY 37 cost.

DA Training $ 4,385

• Category Justification: Ongoing staff training to maintain the development of skills

to assure current best practices are maintained.

• Correlation to Head Start Performance Standards: 1305.52 (a) (4) as stated in

justification.

• Cost Validation: Historical reference to FY 36 and 37 costs.

Field Trips $ 900

• Category Justification: Funds the costs of entrance fees for Head Start children

( $100 per classroom).

• Correlation to Head Start Performance Standards: 1304.53 (c) (2) as stated in

justification.

• Cost Validation: Historical reference to FY 36 and 37 costs.

DA Insurance $ 14,879

• Category Justification: Covers costs of liability insurance for staff and for the

program based on requirements for the Delegate Agency.

• Correlation to Head Start Performance Standards: 1301.11 as stated in

justification.

• Cost Validation: Cost of premiums for the scope of services.

Student Accident $ 900

• Category Justification: To implement procedures that assure medical attention for

each enrolled child, in the case of an accident while participating in school

activities.

• Correlation to Head Start Performance Standards: 1304.22 (a) and (d) as stated

in justification.

• Cost Validation: Cost of premium per child ( 180 children )

Day Care Licensing $ 500

• Category Justification: To ensure the compliance of the program with the

requirements of the Office of Child Care Licensure (DHS). Includes costs of

periodic licensing.

• Correlation to Head Start Performance Standards: 1304.53 as stated in

justification.

• Cost Validation: Based on estimation of licensing renewals according to dates on

Current licenses.

Plumbing Maintenance $ 300

• Category Justification: Maintains HHS and DHS health and sanitation

requirements.

• Correlation to Head Start Performance Standards: 1304.22 (e) as stated in

justification.

• Cost Validation: Based on historical costs incurred in FY 36 and 37.

Air Conditioning Maintenance $ 1,000

• Category Justification: Maintains HHS and DHS health and sanitation

requirements.

• Correlation to Head Start Performance Standards: 1304.22 (e) as stated in

justification.

• Cost Validation: Based on historical costs incurred in FY 36 and 37.

Food Experiences $ 1,800 ($200 per class)

• Category Justification: Food experiences enhance the child’s understanding of

nutrition as well as support their literacy, math and self help skills.

• Correlation to Head Start Performance Standards: 1304.21 and 1304.23 (a) as

stated in justification.

• Cost Validation: Historical reference to FY 36 and 37 costs.

Meals $ 80.169

• Category Justification: The nutritional needs ( breakfast, lunch and snack) of

Enrolled children which have been identified through discussion between families

And staff. Will be met through daily family meal services.

• Correlation to Head Start Performance Standards: 1304.23 as stated in

justification.

• Cost Validation: Cost projected for FY 38

Printing $ 1,200

• Category Justification: To implement parent and staff input in the shared decision

making development of Parent Handbooks, home visit packet, recruitment

materials.

• Correlation to Head Start Performance Standards: 1304.50 (b) and 1305 as

stated in the justification.

• Cost Validation: Historical references to FY 36 and 37.

Moving Services $ 360

• Category Justification: To move classroom furniture to the new modular unit and

from the classroom at the Preschool Campus.

• Correlation to Head Start Performance Standards: 1304.51 as stated in

justification.

• Cost Validation: Historical reference to FY 37 costs.

Media Expenses $ 500

• Category Justification: To assist in advertising for HS position vacancies through

variety of media such as newspapers, internet, etc.

• Correlation to Head Start Performance Standards: 1305 as stated in justification.

• Cost Validation: Shared Expense for recruitment.

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