NOTICE TO BIDDERS - Pettis County
ROAD & BRIDGE DEPARTMENT
NOTICE TO BIDDERS
February 2020
Sealed bids will be received by the County of Pettis at the County Commission Chambers on the second floor in the Pettis County Courthouse until 9:00am on Monday, February 24th, 2020 for furnishing necessary materials, equipment, and labor required through March 1st 2021. Bids will be publicly opened in the Commission Chambers. Copies of bid packets, specifications and/or contract documents for bidding purposes may be obtained at the office of the Pettis County Road & Bridge Department, 2208 West Main St. Sedalia Mo, at the Pettis County Clerks Office, 415 S Ohio St Suite 214, Sedalia, MO. 65301, or by accessing the website: .
All bidders are required to submit their proposal on the printed forms contained in the contract documents as well as an electronic copy. Proposals shall be submitted in a sealed envelope marked on the outside “County Road & Bridge Dept. Bids” with the name of the bidder as well. Sealed bids must be mailed or hand delivered to the Pettis County Clerks Office, 415 S Ohio St Suite 214, Sedalia MO 65301. Faxes, emails and/or bids delivered to the Pettis County Road & Bridge Department will not be accepted.
The county reserves the right to accept or reject any and/or all bids and to waive any irregularities in the bids. No bidder may withdraw their bid for a period of twenty-one (21) days after the date of the bid opening.
All bidders must understand the Pettis County Commission, (unless expressly stated in the contract language), makes no guarantee of an exclusive contract and further reserves the right to purchase goods and/or services outside of the contracted bids, (provided those purchases are in compliance with all state and federal law).
In the event the approved bidder cannot provide prompt delivery of goods and/or services, or in the event of sale pricing of goods or services that result in savings to the county, the Commission reserves the right to make purchases from vendors not currently under contract, again provided those purchases are in compliance with all state and federal laws.
NOTICE TO VENDORS: PETTIS COUNTY HAS A STRICT PURCHASING POLICY, WHICH ASSISTS US IN COMPLIANCE WITH STATE LAW. COPIES OF THIS POLICY ARE AVAILABLE UPON REQUEST FROM THE OFFICE OF THE PETTIS COUNTY CLERK. IN MOST CASES, A PRIOR APPROVED PURCHASE ORDER IS REQUIRED IN ADVANCE OF AN OBGLATION TO PURCHASE. IT IS IN THE VENDORS BEST INTEREST TO REQUEST A PURCHASE ORDER NUMBER AND/OR A COPY OF THE PURCHASE ORDER IN ADVANCE OF PROVIDING GOODS OR SERVICES TO INSURE THIS POLICY IS ADHEARED TO.
Thank you, The Pettis County Commission
ALUMINIZED CORRUGATED PIPE
March 1st, 2020
Item:
The Aluminized type 2 pipe bids pricing for the size pipe as shown with coupler.
Specifications:
The Aluminized corrugated metal pipe bid shall consists of metals and coating with 2 2/3” X ½” corrugation or 5” X 1” corrugation as required and shall conform to the requirements of AASHTO M274 and AASHTO M36
Conditions:
All material will be bid as delivered to the Pettis County Road & Bridge Department.
*Prices remain in effect until March 1, 2021.
DIA. COST COST
SIZE GAUGE PER FOOT PER COUPLER
12” 16
15” 16
18” 16
24” 16
36” 16
42” 14
48” 14
60” 14
72” 14
17”x13” 16
21”x15” 16
28”x20” 16
35”x24” 16
42”x29” 14
57”x38” 12
64”x43” 12
71”x47” 10
Company Representative
Company Name
Address Phone Number
ALUMINUM BOX CULVERTS
March 1st, 2020
Item:
The aluminum box culvert bids prices will be attached to this form. Bids will include pricing for structural numbers one (1) thru one hundred forty three (143), 30’ long, furnished with a full invert, upstream toe walls, and manufactured headwalls. All material will be bid as delivered to the Pettis County Road & Bridge Department.
Specifications:
The aluminum box culvert bid shall consist of plates, ribs, and appurtenant items as required and shall conform to the requirements of ASTM A 307 or ASTM A 449 and shall be galvanized in accordance with ASTM A 153.
Conditions:
All material will be bid as delivered to the Pettis County Road & Bridge Department. The successful bidder will be required to furnish consultant recommendations to assemble selected box culvert. Pettis County Road & Bridge Department will assemble and install the aluminum box culvert.
Company Representative
Company Name
Address
Phone Number
BITUMINOUS MATERIALS
March 1st, 2020
Materials:
Bituminous Materials listed in two (2) categories (Stored / Delivered). Refinery weight tickets showing empty and loaded weight at the refinery and time in/out will be required before acceptance of any delivery. Tickets must be in possession of each driver at the time of delivery.
Specifications:
Bituminous material will meet the requirements of the Missouri Standard Specifications, 1999, Section 1015. The Pettis County Road & Bridge Field Superintendent or designated representative will approve all delivered material.
Conditions:
Pettis County reserves the right to reject or accept all bids. Your company must submit a bid to be placed on the approved list for your product and services. Pettis County will accept current bituminous material product prices. The Bidder with the lowest price for the amount needed will be awarded that day’s product request. The bid prices should be stated in “price per gallon”. Please state any additional charges not included.
PRODUCT STORED PRICE DELIVERED PRICE
MC 30 $ /gal. $ /gal.
MC 800 $ /gal. $ /gal.
MC 3000 $ /gal. $ /gal.
SS 1 $ /gal. $ /gal.
CMS-1 $ /gal. $ /gal.
CRS-2 $ /gal. $ /gal.
CRS-2P $ /gal. $ /gal.
Emulsion Prime $ /gal. $ /gal.
Scrub Seal $ /gal. $ /gal.
Additional Charges:
Company Representative
Company Name
Address
Phone Number
BITUMINOUS PLANT MIX
(AT THE PLANT)
March 1st, 2020
Specifications:
BITUMINOUS SURFACE MIX $___________/TON
Shall meet all current Missouri Department of Transportation Standards
and specs for Highway Construction for aggregates, asphalt binders,
gradations, and volumetrics. An approved MODOT mix design will be
required.
BITUMINUS BASE MIX $___________/TON
Shall meet all current Missouri Department of Transportation Standards
and specs for Highway Construction for aggregates, asphalt binders,
gradations, and volumetrics. An approved MODOT mix design will be
required.
COMMERCIAL BLACK BASE ASPHALT $ / TON
Aggregate Gradations; 1” – 100% #30 – 10-20%
½” – 60-85% #200 – 2-7%
#8 – 25-45%
Oil Content – 4.6%
COMMERCIAL TYPE C ASPHALT $ / TON
Aggregate Gradations; 3/4"” – 100% #30 – 12-28%
3/8” – 77-87% #200 – 4-12%
#8 – 36-46%
Oil Content – 5.1%
WINTER “COLD MIX” $ / TON
Aggregate Gradations to conform to Section 1004 Gradation A of the MoDOT 1999 Standard Specifications
Oil Type; EA-150W
COLD MIX $ / TON
Aggregate Gradations to conform to Section 1004 Gradation A of the MoDOT 1999 Standard Specifications
Oil Type; CMS 1 or EA-300
**MUST BE BID AT PLANT & PER TOWNSHIP OR BID WILL BE REJECTED
Conditions:
HOT MIX – Testing is required for Pettis County Road & Bridge Department once every 1,000 tons of Hot Mix Asphalt produced by a certified MoDOT level 1 or 2 technician. Testing will be performed in accordance with MoDOT 401.3.7 at the Bidder’s expense. Pettis County Road & Bridge Department must approve the supplier and product grade of asphaltic cement. Copies of asphaltic cement delivery tickets must be supplied to Pettis County Road & Bridge Department upon request. Recorded Daily Heat Chart will be released to Pettis County Road & Bridge Department upon demand. This is to ensure batch temperatures of 300+ degree Fahrenheit. Aggregate for Hot Mix Asphalt must be produced out of an approved MoDOT source such as a Burlington or Chouteau ledge. Materials not meeting the above specifications will be rejected. Testing results shall be submitted to the Pettis County Road & Bridge Department by 7:00 AM the following business day. The bid for Cold Mix may be awarded to low rock and low oil bidders. Delivery of Bituminous Material will not surpass legal load limits set by MoDOT weights for secondary roads.
_____________________________
Company Representative Phone Number
Company Name
Address
Plant Location
CONCRETE
March 1st, 2020
Material:
CLASS AIR ENTRAINED NON-AIR ENTRAINED
B $ /C.Y. $ /C.Y.
B-1 $ /C.Y. $ /C.Y.
B-2 $ /C.Y. $ /C.Y.
PCCP HF $___________ /C/Y. $___________ /C.Y.
Hot Water $ /C.Y. $ /C.Y.
1% Calcium $ /C.Y. $ /C.Y.
2% Calcium $ /C.Y. $ /C.Y.
Retarder $ /C.Y. $ /C.Y.
Delivery Charge $ /C.Y. $ /C.Y.
Conditions:
Cost for concrete to include delivery. Please state any additional charges not included. Pettis County reserves the right to reject or accept all bids. Your company must submit a bid to be placed on the approved list for your product and services.
Additional Charges:
Company Representative
Company Name
Address
Phone Number
Crack Sealant
March 1st, 2020
Material:
Single component hot applied crack sealant. Material must be of solid form to be used in melting applicator. Material must be compatible with current equipment, Cimline Magma 110 melter / applicator.
Specifications:
Material must meet or exceed ASTM D5329 (D3407).
Conditions:
Pettis County reserves the right to reject or accept all bids. Your company must submit a bid to be placed on the approved list for your product or service. The bid price should be stated in “price per pound”.
Product Price per lb.
________________________ $____________/pound
________________________ $____________/pound
Additional Charges/Conditions:
________________________________________________________________________________________________________________________________________________________________________________________________________________________
Company Representative
_______________________________________
Company Name
_______________________________________
_______________________________________
Address
_______________________________________
Phone Number
CREEK GRAVEL
(AT THE PLANT)
March 1st, 2020
Material:
Creek gravel is to be crushed and screened to specified size at the plant location.
Specifications:
Creek gravel shall meet 1999 Missouri Standards Sections 1003.1 for Grade 8 washed and screened and Section 1006 for Grade D. Missouri Standard Specifications for durability and allowable foreign materials will be strictly adhered to. Materials not meeting these specifications will be rejected.
Conditions:
Pettis County reserves the right to reject or accept all bids. Your company must submit a bid to be placed on the approved list for your product and services.
CREEK GRAVEL:
3/16”CRUSHED $ /TON
3/8” CRUSHED $ /TON
1” CRUSHED $ /TON
SCREENED CREEK SAND: $______________ /TON
Additional Charges or Guarantees:
Company Representative
Company Name
Address
Plant Location
Phone Number
CRUSHED LIMESTONE
(AT THE PLANT)
Material: March 1st, 2020
MATERIAL TYPE SPECIFICATIONS PRICE/TON
½” CHIPS MO. Standard Specs. Section 1003 $_____/TON
Grade C
3/8” CHIPS MO. Standard Specs Section 1003 $ /TON
Grade C
½” CLEAN AGGREGATE Visual Inspection by PCRD $ /TON
¾” CLEAN AGGREGATE MO. Standards Specs 1999 Grade F $ /TON
1” CLEAN AGGREGATE Visual Inspection by PCRD $ /TON
2” CLEAN AGGREGATE Visual Inspection by PCRD $ /TON
3” CLEAN AGGREGATE Visual Inspection by PCRD $ /TON
6” CLEAN AGGREGATE Visual Inspection by PCRD $ /TON
1” ROAD ROCK MO. Standards Specs 1999
Section 1006, Grade B $ /TON
1 ¼” ROAD ROCK Visual Inspection by PCRD $_____/TON
1 ½” ROAD ROCK Visual Inspection by PCRD $ /TON
2” ROAD ROCK Visual Inspection by PCRD $_____/TON
TYPE 1 BASE ROCK MO. Standards Specs 1999
Section 1007.1 $ /TON
TYPE 1 BASE PUGGED MO. Standards Specs 1999
Section 1007.1, 6% opt. moisture, + /- 2% $ /TON
1” BURLINGTON 1” 0 #8 15-40 $_____ /TON
ROAD ROCK ¾” 80-100 #200 4-15
#4 30-60
1 ½” (#2) 1 ½” sieve – 100% pass $ /TON
1” – 11/2” CAP ROCK (WASTE ROCK) $_____/TON
2” BASE ROCK Visual Inspection by PCRD $_____/TON
3” ROAD ROCK BASE Visual inspection by PCRD $ /TON
SHOT ROCK Visual inspection by PCRD $ /TON
DRAINAGE ROCK Visual Inspection by PCRD $_____/TON
Conditions:
Materials not meeting the above specifications will be rejected. Testing maybe required at Pettis County’s discretion as often as once every 1,000 tons per day in accordance to procedures set forth in MoDOT 1999 Standards and Specifications at the supplier’s expense. Results shall be submitted to the Pettis County Road Department by 7:00 AM the following business day.
______________________________
Company Representative Phone Number
Company Name
Address
Plant Location
MOTOR GRADER BITS AND BLADES
March 1st, 2020
Material:
Delivery of the following motor grader bits and blades:
5/8” X 8” X 7’ Cutting Edge
Conditions:
Pettis County reserves the right to reject or accept all bids. Your company must submit a bid to be placed on the approved list for your product and services.
BITS & BLADE PRICES PRICE PARTS NO.
5/8” X 8” X 7’ Cutting Edge ¾” bolts $ each
5/8” X 8” X 7’ Cutting Edge 5/8” bolts $ each
Additional Charges or Guarantees:
Company Representative
Company Name
Address
Phone Number
PARTS AND SERVICE
March 1st, 2020
Bid Item:
Assorted parts and service for a variety of County road equipment.
Conditions:
Pettis County reserves the right to reject or accept all bids. Your company must submit a bid to be placed on the approved list for your product and services.
PARTS
COST PLUS %
(overhead)
SERVICE $ / hr.
Additional Charges or Guarantees:
Company Representative
Company Name
Address
Phone Number
ROAD SALT
March 1st, 2020
Material:
Roadway grade salt will bid in two categories, at the plant/depot, and delivered. Delivered price shall include delivery to the north Pettis County Road maintenance lot in Sedalia, Missouri within five (5) days of ordering. Include in bid any necessary minimum order, and/or other time/ordering restrictions.
Specifications:
Road salt should be medium size approximately ¼” in diameter.
Conditions:
Pettis County reserves the right to reject or accept all bids. Your company must submit a bid to be placed on the approved list for your product and services.
Salt Supplier:
SALT PRICE: /TON AT PLANT
PLANT LOCATION: _______________________________
Salt Supplier: ____________________________________
SALT PRICE: __________________ / TON DELIVERED
Additional Charges or Guarantees:
Company Representative
Company Name
Address
Phone Number
MECHANICAL FILTERS
March 1st, 2020
Oil / Hydraulic Filters
Item Number Price/Filter Item Number Price/Filter
1036 $_________ 1791XD $_________
1169 $_________ 1791XE $_________
$_________ 1792 $_________
1792XD $_________
1194 $_________ 1797 $_________
1197 $_________ 1806 $_________
1197 XE $_________ 1820 $_________
1261 $_________ 1846 $_________
1970 $_________
1334 $_________ 1971 $_________
1344 $_________ 3033 $_________
1348 $_________ 3174 $_________
$_________ 7060 $_________
1358 $_________ 7084 $_________
1372 $_________ 7137 $__________
1452 $_________ 7140 $__________
1455 $_________ 7151MP $__________
1459 $_________ 7182 $__________
1494 $_________ 7281 $__________
7291 $__________
1495 $_________ 7312 $__________
1515 $_________ 7370 $__________
1522 $_________ 7404 $__________
1568 $_________ 7502 $__________
1602 $_________ 7709 $__________
1607 $_________ 7750 $__________
1742 $_________ 7750S $_________ 1747 $__________ 7792 $__________
1746 $__________ 7809 $__________
1748 $__________ 57624 $__________
1748XD $__________
1759 $__________
1791 $__________
Fuel Filters
March 1st, 2020
Item Number Price/Filter Item Number Price/Filter
3032 $ __________ 3609 $_______
3109 $__________ 3615 $_______
3118 $__________ 3616 $_______
3120 $ __________ 3626 $_______
3132 $ __________ 3633 $_______
3166 $__________ 3640 $_______
3211 $__________ 3646 $_______
3216 $__________ 33651XE $_______ 3219 $ __________ 3668 $_______
3248 $__________ 3674 $_______
3270 $__________ 3680 $_______
3271 $__________ 3682 $_______
3275 $__________ 3683 $_______
3296 $__________ 3690 $_______
3352 $__________ 3697 $_______
3357 $__________ 3732 $_______
3358 $__________ 3739 $_______
3360 $__________ 3748 $________
3370 $__________ 3754 $________
3374 $__________ 3759 $________
3386 $__________ 3780 $________
3389 $__________ 3804 $________
3403 $__________ 3963 $________
3405 $__________ 3965 $________
3408 $__________ 3969 $________
3419 $__________ 3970 $________
3472 $__________ 3975 $________
3481 $__________ 3977 $________
3531 $__________ 3978 $________
3546 $__________ 3979 $________
3547 $__________ 3986 $________
3604 $__________ 4006 $________
3607 $__________ 4066 $________
4071 $________
33132 $________
33417 $________
33780 $________
33975 $________
Air & Miscellaneous Filters
March 1st, 2020
Item Number Price/Filter Item Number Price Filter
1268 $ __________ 6433 $ __________
1523 $ __________ 6434 $ __________
1622 $__________ 6435 $__________
1656 $__________ 6438 $ __________
1730 $__________ 6441 $__________ 2033 $__________ 6449 $__________
2034 $ __________ 6474 $__________
2276 $ __________ 6475 $__________
2296 $ __________ 6476 $__________
2321 $ __________ 6477 $ __________
2374 $ __________ 6496 $__________
2487 $___________ 6522 $__________
2488 $___________ 6556 $__________
2678. $ __________ 6562 $ __________
2679. $ __________ 6569 $ __________
2714. $ __________ 6595 $ __________
2776 $ __________ 6607 $ __________
2795 $ __________ 6664 $ __________
2803 $ __________ 6671 $ __________
2804 $ __________ 6689 $__________ 2919 $___________ 6702 $__________
2985 $__________ 6727 $__________
2995 $ __________ 6761 $ __________
3011 $ __________ 6766 $__________
3742 $___________ 6882 $__________ 4070 $__________ 6883 $__________
4073 $ __________ 6919 $__________
4083 $___________ 6922 $__________
4314. $___________ 6923 $ __________
4318 $ __________ 6937 $__________
4374 $__________ 6975 $__________
4428 $___________ 6977 $__________
4616 $___________ 6981 $__________
6080 $ ___________ 7116 $__________
6174 $___________ 7221 $__________
6255 $___________ 7557 $__________
6333 $___________ 7624 $__________
6350 $ __________ 7740XE $__________ 6418 $ __________ 9007 $__________
Air & Miscellaneous Filters
March 1at 2020
Item Number Price/Filter Item Number Price Filter
9075 $________ 9096 $_________
9108 $_________ 9109 $_________
9137 $________ 9148 $_________
9149 $_________ 9161 $_________
9174 $_________ 9189 $_________
9190 $_________ 9396 $_________
9661 $_________ 9883 $_________
9886 $_________ 9902 $_________
9912 $_________
Services:
Successful bidder will be required to deliver filter request within twenty-four (24) hour period.
Conditions:
Pettis County reserves the right to reject or accept all bids. Your company must submit a bid to be placed on the approved list for your product and services.
Additional Charges or Guarantees:
Company Representative
Company Name
Address
Phone Number
TIRES
March 1st, 2020
Material:
TRACTOR PRODUCT PRICE/TIRE
11.00 x 16 SL FRONT 10PR TUBELESS $
(Foam Filled)
18.4 x 34 REAR 10PR TUBELESS $
420/70 B24 _____________________ $
520/70 B34 _____________________ $
BACKHOE PRODUCT PRICE/TIRE
12.5 / 80 x 18 FRONT 10PR TUBELESS $
19.5 LR x 24 REAR 10PR TUBELESS $
21 LR x 24 REAR _____________________ $_____________
LOADER, GRADER, & SKIDSTEER PRODUCT PRICE/TIRE
17.5 R25 TUBELESS _____________________ $_____________
17.5 R25 RECAP $
14.00 R24 TUBELESS _____________________ $_____________
14.00 R24 RECAP _____________________ $_____________
12 / 16.5 10PR $
TRAILER PRODUCT PRICE/TIRE
9.5R16.5 10PR TUBELESS $
10R17.5 14PR TUBELESS $
TRUCKS PRODUCT PRICE/TIRE
11R22.5 FRONT & REAR _____________________ $_____________
11R22.5 FRONT/REAR RECAPS $
315 / 80R22.5 FRONT $
9R 22.5 _____________________ $
PICKUPS PRODUCT PRICE/TIRE
LT225 /70R19.5 _____________________ $_____________
LT235 / 75R15 M/S 6 PR _____________________ $_____________
LT265 / 70R17 M/S 10 PR _____________________ $_____________
LT235 / 85R16 __________________ $_____________
RUBBER TIRE ROLLER PRODUCT PRICE/TIRE
7.50 / 15 14 PR (Slick) _____________________ $_____________
Services:
Successful bidder will be required to deliver tires requested within twenty-four (24) hour period.
Conditions:
Pettis County reserves the right to reject or accept all bids. Your company must submit a bid to be placed on the approved list for your product and services.
Additional Charges or Guarantees:
Company Representative
Company Name
Address
Phone Number
Gasoline and Diesel
March 1st, 2020
Material:
Gasoline and diesel delivered to Pettis County Road & Bridge Department at 2208 West Main Street, Sedalia, MO 65301 during normal working hours.
Conditions:
Successful bidder must submit a bid to be placed on the approved list for your product and services.
Pettis County reserves the right to accept or reject all bids that are submitted. Pettis County will
accept current gasoline/diesel prices upon delivery. The bidder with the lowest price will be
awarded that day’s delivery fuel request. The bid prices should be stated in “price per gallon”.
Delivered to Road & Bridge Department Tank
Regular Unleaded Gasoline $ /gal.
No.2 Diesel Clear $ /gal.
Dyed, off-road Diesel $ /gal.
Company Representative: __________________________________
Company Name: ______________________Address: _______________________________
Phone number: _______________________
Request for Bid
Forward Fuel Contracting
For Gasoline and Diesel
March 1st, 2020
Material:
Gasoline and diesel delivered to Pettis County Road & Bridge Department at 2208 West Main Street, Sedalia, MO 65301 during normal working hours.
Conditions:
Successful bidder must submit a bid to be placed on the approved list for your product and services.
Pettis County reserves the right to accept or reject all bids that are submitted. Pettis County will accept current gasoline/diesel forward fuel contract prices upon execution of the contract. The bidder with the lowest futures price and best contract terms will be awarded a contract for future delivery of fuel. The
bid prices should be stated in “price per gallon”.
Delivered to Road & Bridge Department Tank
Regular Unleaded Gasoline $ /gal.
No.2 Diesel Clear $ /gal.
Dyed, off-road Diesel $ /gal
Company Representative: __________________________________
Company Name: ______________________Address: _______________________________
Phone number: _______________________
Bulk Oil, Grease and Lubricants
March 1st, 2020
Material:
Bulk oil, grease and lubricants delivered to Pettis County Road & Bridge Department
2208 West Main Street Sedalia, Missouri during normal working hours.
Conditions:
Successful bidder must ensure that the bulk oils and lubricants meet or exceed the necessary requirements
to maintain proper lubrication specifications of CAT, John Deere, New Holland and other top equipment
brands, so as to be able to maintain warranty requirements made by the manufacturer of said vehicles and equipment.
Delivered to Road Department Tanks or Shelves
Engines, transmissions, axels, tandem axles, and hydraulic systems oils and lubricants, to include but
not limited to:
15-40 TBN rating of 11 or higher
Type Cost Per Gallon
5w 30 synthetic _____________
50w synthetic _____________
75w 90 synthetic _____________
4000 hydraulic _____________
30 w hydraulic _____________
10 w hydraulic _____________
Universal transmission fluid _____________
Universal antifreeze _____________
__________________________
Company Representative
___________________________
Company Name
___________________________
Address
Phone Number _______________
Clean Cinders
March 1st, 2020
Material:
Clean cinders are to be washed and cleaned at the plant.
Specifications:
Clean cinders are washed, cleaned and screened thru a 3/8” screen.
Conditions:
Pettis County reserves the right to reject or accept all bids. Your company must submit a bid to be placed on the approved list for your product and services.
Cinders:
3/8 Clean $ /TON
Additional Charges or Guarantees:
Company Representative
Company Name
Address
Plant Location
Phone Number
................
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