Homeowners Association Management



UNIVERSITY GREEN CONDO ASSOCIATION, INC.CLUBHOUSE/POOL - 1800 Anole Drive, Tallahassee, FL 32304SPECIAL EVENT AGREEMENT THIS AGREEMENT is made and entered into this ____ day of _______________________, by and between UNIVERSITY GREEN CONDO ASSOC., INC. (“Association”), and the UNDERSIGNED RENTER (the “Renter”).STATEMENT OF AGREEMENTRenter Qualifications. The Renter must be at least 21 years of age. The Renter must own property in the Association. The Owner’s Association dues must be current.Fees & Security Deposit Requirements:The Renter shall deposit a $75.00 rental/cleaning fee, plus a $200.00 refundable deposit ($275 total), which shall be paid to the Association at execution of this agreement. This agreement is voided if the fee is not paid or returned for insufficient funds. Renter shall be held liable for damages caused by Renter or Renter’s guest. If the expected number of people exceeds 15, it will be up to the discretion of the Board as to whether security will be required for the event. Costs for the security will be borne by the Renter.See Limitations for use below.Event. The Renter shall use the Pool/Clubhouse for the following Event:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________The Pool/Clubhouse shall be used by the Renter for the above described Event and for no other purpose. Time. The Event shall occur on_____________________________________ andshall last from ___________ until ______________. The Event shall not end later than 9:00 PM. The Renter shall be in attendance at all times during the Event. Guests. The approximate number of guests at the Event shall be _________. The number of guests shall not exceed One Hundred (100) people. The Renter shall be responsible for the actions and conduct of Renter’s guests and vendors and for all damages incurred to the Pool/Clubhouse due to their actions. Cleaning. The Renter shall be responsible for the following:Leave the Pool/Clubhouse in the same condition as the Renter found it in.Sweep and mop the floorsClean all countertops and sinkRemove all food from pool area and clubhouseRemove all garbage, debris, and other waste and deposit it in the trash containers (dumpster) beside the clubhouse – poolside trash containers are not to be used for this purposeRestore air conditioning to original settingsTurn off all interior lightsLock the doors to the pool, and the restroom hallwayComplete all cleaning and vacate the Premises by 10:00 p.m.Limitations on Use. The Renter’s use is subject to the following limitations:No furniture or Association property shall be removed from the Pool/Clubhouse.Members of the Board of Directors or Management Company or their agents reserve the right to enter the Pool/Clubhouse at any time.The Renter shall pay Association for any damages caused by the Renter or the Renter’s guests or vendors. If the Pool/Clubhouse, including but not limited to furnishings, finishes, equipment, plumbing/electrical/HVAC and landscaping, as well as the surrounding area or any property of Association is damaged by the Renter or the Renter’s guests, the Renter shall pay to the Association any additional expenses associated with such damage.Insurance. The Renter shall provide proof of insurance for public liability by an acceptable company, on forms, and in an amount acceptable to the Association, naming and insuring University Green Condos, and the Renter against any liability arising out of the use of the Pool/Clubhouse. The limit of said insurance shall not, however, limit the liability of the Renter hereunder.Hold Harmless. The Renter shall indemnify and hold University Green Condos harmless against and from any and all claims arising from the Renter’s use of the Pool/Clubhouse for the Event or from any activity, work, or other thing done, permitted or suffered by the Renter in or about the Pool/Clubhouse, and shall further indemnify and hold harmless University Green Condos against and from any and all claims arising from any breach or default in the performance of any obligation on the Renter’s part to be performed under the terms of this Agreement or arising from any act or negligence of the Renter or any guest of the Renter and from all and against all costs, attorney’s fees, expenses, and liabilities incurred in or about any such claim or any action or proceeding brought thereon, and, in any case, action proceeding brought against University Green Condos by reason of any such claim, the Renter upon notice from the Association shall defend the same at the Renter’s expense by counsel reasonably satisfactory to University Green Condos. The Renter as a material part of the consideration to the Association hereby assumes all risk of damage to property or injury to persons, in, upon or about the Pool/Clubhouse, from any cause other than the Association’s negligence, and the Renter hereby waives all claims in respect thereof against University Green Condos.Rules and Regulations. The Renter shall faithfully observe and comply with the rules and regulations attached hereto as Exhibit “A” and incorporated herein by reference, the rules of University Green Condominium Association, Inc., as well as any other rules which may be provided by the Association or its agents at any time.Security. The Association does not and shall not assume responsibility for the security of or damage to or the loss of any personal property or articles brought to the Pool/Clubhouse by the Renter or Renter’s guests, or for any item left unattended, or for damage that occurs in any parking area. Renter shall pick up key before event and return to Management Office by the next business day after event. Failure to return the key and remote promptly will result in additional fees.Alcohol Consumption. The Renter shall be responsible for the consumption of alcoholic beverages by the Renter’s guests at the Event. Serving alcoholic beverages to minors is prohibited by Florida law, and the Renter assumes the duty to ensure observance of this law.Payment of all fees and deposit must be submitted with completed agreement. Checks should be made payable to University Green Condo Association, Inc. Return this contract and payment to:University Green Condo AssociationC/O Homeowners Association Management, Inc.1607 Village Square Blvd, Suite 8Tallahassee, FL 32309Phone: 894-1919 Fax: 894-0799E-mail: office@RENTER: Printed Name:_______________________ Address:____________________________ ___________________________________Telephone:__________________________ Fax:___________________________ Cell Phone:_________________________ E-mail:______________________________ UNIVERSITY GREEN CONDO ASSOCIATION, INC.By:_______________________________________Printed Name:______________________________Its:_______________________________________Date Signed________________________________ EXHIBIT "A" University Green Pool/Clubhouse —RULES AND REGULATIONS 1. Pets: No pets are allowed in the clubhouse or pool areas. 2. Thermostat: When leaving, adjust thermostat to 80 degrees in the summer, and 55 degrees in the winter. 3. Lights: Turn off all lights and fans. This also includes restrooms and outside lights, except security lights. 4. Doors: Check that all doors are locked. 5. Smoking: The Pool/Clubhouse area is a “No Smoking” facility. 6. Kitchen: All counter tops must be left clean. Remove all leftover food from refrigerator. 7. Garbage: Bag and remove all trash. 8. Furniture: Return to the standard arrangement. Do not leave any furniture outside. 9. Restroom: Please leave restroom in proper order. 10. It is your responsibility to provide personnel to check identification of persons to make sure, that no one under 21 years of age is served alcohol. 11. The person reserving the Pool/Clubhouse must be on the premises until everyone has vacated. 12. Keep all fire exits clear. ................
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