HBL Resources



80645184150For Employers The materials in this Sample are intended to provide a general reference or resource only. The matrix of federal, state, and local laws governing employment are too complex to create a “one size fits all” notice. These materials are not to be construed as providing legal, accounting, or any other professional service or advice. We strongly advise that you work with an experienced HR consultant or legal counsel to develop and implement your own letter, and before adapting any part of this document for use in your company or panies operating in more than one state, and even in more than one city in the same state, need to be especially careful because applicable law, particularly in the employment regulation area, can vary significantly from state to state and even from city to city.In these current times the laws are changing quickly and, as a result,?this Sample?may not reflect all current rules and regulations in effect at the time of use020000For Employers The materials in this Sample are intended to provide a general reference or resource only. The matrix of federal, state, and local laws governing employment are too complex to create a “one size fits all” notice. These materials are not to be construed as providing legal, accounting, or any other professional service or advice. We strongly advise that you work with an experienced HR consultant or legal counsel to develop and implement your own letter, and before adapting any part of this document for use in your company or panies operating in more than one state, and even in more than one city in the same state, need to be especially careful because applicable law, particularly in the employment regulation area, can vary significantly from state to state and even from city to city.In these current times the laws are changing quickly and, as a result,?this Sample?may not reflect all current rules and regulations in effect at the time of useUSE COMPANY LETTERHEADNotice of Furlough Due to Coronavirus - Example language for a furlough:March 27, 2020[EMPLOYEE NAMEADDRESSCITY, STATE, ZIP]Subject: [Furlough or Layoff}Dear [Employee name],Due to the economic impact of COVID-19 (coronavirus), [Company name] is implementing measures to ensure the financial stability of the company. The current pandemic situation has impacted our business significantly, and as a result, we find that we must make some difficult personnel decisions. We have tried our very best to avoid this decision but have unfortunately have no other choice. Effective [date], [Company name] is implementing a temporary furlough of certain nonessential positions. This notice is to inform you that your position is included in this furlough and as such, your position: (select)will be modified as follows: [indicate new position, hours, pay etc.]. It is unknown how long this is expected to last but we will provide updates [weekly, bi-weekly] on [day/time of week].are being placed on a temporary, unpaid leave of absence, effective beginning [date]. It is unknown how long this is expected to last but we will provide updates [weekly, bi-weekly] on [day/time of week].It is important to note that your employment continues to be at-will and nothing in this notice or other furlough communications is intended as an express or implied contract. We would like to extend assistance to you and have provided some information to assist you during this transition. Among several resources included in the packet of materials you will find:Unemployment Benefits: You may be eligible for unemployment benefits under these circumstances. Contact your local unemployment office for information on eligibility and applying for unemployment benefits or you can apply for benefits at . We want to encourage you to apply immediately. Provide this letter to as evidence of your employment status. Health Benefits: You will be required to maintain your portion of the health benefits programs for which you are enrolled. Your premium payments are due on or before [premium due date with or without a grace period indicate such]. [EAP Language Here]Switchboard of Miami, Inc: This nonprofit organization counsels, connects and empowers people in need. Switchboard offers free and confidential information and referral services to every caller or texter 24/7. The organization also maintains a comprehensive and reliable social services database of 5,000+ entries and provides immediate tri-lingual assistance for an estimated 140,000 individuals annually. Consolidated Credit Counseling Resources Pamphlet: We realize losing a job can be stressful and staying positive while looking for a new one should be the goal. The Consolidated Credit Team has created over forty publications to help improve personal finances. This resource provides financial steps you need to take to protect yourself when experiencing a job loss hope these resources are of great help in assisting you during this transition and hope you stay safe and healthy during these unprecedented times. Again, [Company/representative] will communicate with you [weekly, bi-weekly] on [day/time of week]. during this period. If your personal phone number, e-mail or mailing address has changed recently, please provide your current contact information immediately. If you find alternate employment during this period and do not intend to return to work at [Company name], please notify me immediately of your voluntary resignation.Sincerely,USE COMPANY LETTERHEADNotice of Temporary Layoff Due to Coronavirus - Example language for a layoff March 27, 2020[EMPLOYEE NAMEADDRESSCITY, STATE, ZIP]Subject: [Furlough or Layoff}Dear [Employee name],Due to the economic impact of COVID-19 (coronavirus), [Company name] is implementing measures to ensure the financial stability of the company. The current pandemic situation has impacted our business significantly, and as a result, we find that we must make some difficult personnel decisions. We have tried our very best to avoid this decision but have unfortunately have no other choice. Effective [date], [Company name] is implementing a temporary layoff of certain positions. This notice is to inform you that your position is included in this layoff, effective beginning [date]. It is unknown how long this is expected to last but we will provide updates [weekly, bi-weekly] on [day/time of week]. We will reassess the circumstances regularly and may lessen or extend this timeframe. We will recall laid-off employees as business needs warrant based first on job function and then by seniority. We would like to extend assistance to you and have provided some information to assist you during this transition. Among several resources included in the packet of materials you will find:Unemployment Benefits: You may be eligible for unemployment benefits under these circumstances. Contact your local unemployment office for information on eligibility and applying for unemployment benefits or you can apply for benefits at . We want to encourage you to apply immediately. Provide this letter to as evidence of your employment status. COBRA: COBRA contains provisions giving certain former employees, retirees, spouses former spouses, and dependent children the right to temporary continuation of health coverage at group rates. Your health insurance will remain in effect until [date coverage ends], we encourage you to visit your health practitioners prior to that time. We have provided information as well as the rates for continuation of coverage thereafter. Information will be mailed directly to the address on file for you.Employ Florida Information: Employ Florida links all of Florida's state and local workforce services and resources. This is where you can find current job openings based on geographic location and many other preferences. [EAP Language Here]Switchboard of Miami, Inc: This nonprofit organization counsels, connects and empowers people in need. Switchboard offers free and confidential information and referral services to every caller or texter 24/7. The organization also maintains a comprehensive and reliable social services database of 5,000+ entries and provides immediate tri-lingual assistance for an estimated 140,000 individuals annually. Consolidated Credit Counseling Resources Pamphlet: We realize losing a job can be stressful and staying positive while looking for a new one should be the goal. The Consolidated Credit Team has created over forty publications to help improve personal finances. This resource provides financial steps you need to take to protect yourself when experiencing a job loss final paycheck: Will be prepared with the next regularly scheduled payroll [or outline your state laws for payment of wages upon termination] which includes payment of wages earned through your last day worked. [Include any payment of company PTO benefits, or as outlined by state or local regulations governing payment of PTO benefits].We hope these resources are of some support in assisting you during this transition and hope you stay safe and healthy during these unprecedented times. Again, [Company/representative name] will communicate with you [weekly, bi-weekly] on [day/time of week]. during this period. If your personal phone number, e-mail or mailing address has changed recently, please provide your current contact information immediately. If you find alternate employment during this period and do not intend to return to work at [Company name], please notify me immediately of your voluntary resignation.Sincerely, ................
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