HR554_Ability_to_Capture_Handicap_Access_on_Course_Locations



Application: HRMS

Module: Human Resources

Business Process: Administer Training

Requirement Number: HR554

Requirement Title: Ability to capture handicap access on course locations

Module Leads: Lina Simonu, Lisa Lagus

1. Requirement Description

Describe the requirement (gap). Include a description of the delivered PeopleSoft functionality.

The Training Specialist must be aware of any special accommodations required by an enrollee in order to ensure that the enrollees of a course will be able to fully benefit from a course. For example an enrollee may have vision problems and may require a special computer screen. The Training Specialist should be aware of this need and request the appropriate equipment for the course. Currently, employees are reminded in the comments section that if they need an accommodation they need to contact the training instructor for arrangements. PeopleSoft as delivered does not offer a field that can be used to indicate accommodations are required for a course session.

2. Business Need

Provide a justification for the requirement. Include information about frequency, volume, number of users impacted, etc.

Training Specialists must have knowledge of special needs to ensure all enrollees receive equal benefits from the course. This would bring Training Specialists and their agencies in compliance with the 1990 Americans with Disability Act.

3. Required By: (Y/N)

Federal _Y___ Agency ____ Bargaining Unit ____

State Statutory _ ___ State Regulatory ____ State Procedural _Y___

4. Requirement Priority

_Medium___ (High, Medium, Low – please see “Requirements Prioritization Criteria”)

5. Recommended Solution

Enter an “X” next to the appropriate category

__X___ Process Solution

_1__ Option Number

______ Application Modification

___ Option Number

6. Explanation for Recommendation

Provide reasons for recommendation. Please do not re-state the description of the solution itself.

The Agency Training Specialist could obtain this information via the Training Request Form or verbally from the employee and make the accommodations, without documenting them in the system.

7. Organizational Impact of Recommendation

Describe the changes to the organization that result from the recommended solution. Include a description of any role, process, statute, or bargaining unit agreement affected.

None

8. Process Solutions

Describe the possible Process Solutions. Include a description of impacts and benefits of each solution.

Option 1. The training request form will include a section to include special accommodations. The Agency Training Specialist enrolling the employee in the course would need to contact the course administrator to ensure the accommodations could be met.

9. Application Modifications

Describe the possible Application Modifications. Include a description of impacts and benefits of each solution.

Option 1.

Modification Type (On-line, Batch, Interface, Report, Workflow): On-line

Complexity (Easy, Medium, Difficult): Easy

Description: An application modification must be made to the Course Session Enrollment page that will enable the Training Specialist to document any special needs that must be meet for an enrollee. The modification will be a free form “Special Request” text field that will allow the Training Specialist to document any special needs.

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