Mercer University



An Entertainment Facility Proposal

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TABLE OF CONTENTS

Executive Summary………………………………….………………………… ………………….………………………………………………3

Introduction………………………………….………………………………….………………………………………………….…………………4

Background………………………………….………………………………….…………………………………….……………………4

Purpose………………………………….………………………………….………………………………………….……………………5

Credibility………………………………….………………………………….…………………………………….…………….…….6

Project Rationale ………………………………….………………………………….…………………………………….………………………6

Introduction………………………………….………………………………….………………………………………………………..6

Decision Matrix………………………………….………………………………….……………………………………………………7

Components of Entertainment Facility………………………………….………………………..…………………..……9

Technical Approach………………………………….………………………………….………………………………………………….…...10

CLC Proposed Plan………………………………….………………………………….……………………………………………..10

Required Equipment, Facilities, and Resources………………………………….………….…………….……………11

Success Criteria…...........................................................................................................................13

Responsibilities…………………………………………………………………………………………..……….…………………...14

Implementation Plan………………………………….………………………………………….…………….……………………………….14

Phases and Milestones………………………………….………………………………………..….…………………………....14

Renovation Phase………………………………….………………………………………………………………………………….14

Implementation Phase………………………………….…………………………….………………………………………...…15

Budget………………………………….………………………………….………………………………….……………………………16

Cost Justification………………………………….………………………………….……………………………………………....17

Quality Control………………………………….………………………………….…………………………………………………..17

Managing the Facility………………………………………………………………….……………………..……………………..18

Recommendations and Conclusion……………………………………………………………………………………………………….18

Appendices.……….………………………………………………………………………………………………………………………………….19

TABLE OF FIGURES AND TABLES

Figure 1-1. Friends Socializing……………………………………………………….………………..……………………………..…….4

Figure 1-2. CLC proposed space for campus entertainment facility ….………………………………………………….5

Table 2-1. Decision Matrix…………………………………………………………………………………………….…………………….8

Figure 2-2. Results of the Student Survey.………………………………………………………………..………………………….8

Figure 2-3. Survey Results for Items in Game Room …………………………………………………………………………….9

Figure 3-1. Designed Entertainment Facility Floor Plan……………………………………..……………………………….10

Figure 3-2. Bearcard……………………………………………………………………………………………………………….………….11

Figure 3-3. Couch Sectional ……………………………………………………………………………………………………………….11

Figure 3-4. 50” Flat Screen TV………………………………………………………………………………….…………………………11

Figure 3-5. Custom Overhead Lighting ……………………………………………………………………..……………………….12

Figure 3-6. Recreational Ping Pong Table…………………………………………………………………..……………………….12

Figure 3-7. Pool table ………………………………………………………………………………………………………………….…….12

Figure 3-8. Foosball Table……………………………………………………………………………………….………………………….13

Figure 3-9. Air Hockey Table……………………………………………………………………………………………………..……….13

Figure 3-10. Electronic Dartboard ………………………………………………………………………………………………………13 Figure 4-1. Original Floor Plan and Proposed Floor Plan…………………………………………………………………….16

Figure 4-2. Gantt Chart of Implantation Plan………………………………………………………………………….………….16

Table 4-1. Proposed Budget………………………………………………………………………………..…………………………….17

EXECUTIVE SUMMARY

Mercer University is a prestigious and well known university in the Southeast, and to maintain the appeal of the university, the student population must be pleased not only with the education, but also with the community and quality of campus life. Collegiate Life Consulting is dedicated to addressing the lack of student interaction on campus. CLC has observed that as a whole, the student body of Mercer is not overtly interactive or community oriented. Research shows that student focused, social or entertainment, facilities promote a broad range of student socialization, which helps form student bonds that build a stronger community.

Ideally, students would frequently visit and socialize in such an entertainment facility which would contribute to a deeper sense of community at Mercer. However, there are few entertainment and social gatherings areas on campus, and none act as a central gathering point to help foster and develop the Mercer community.

In order to implement the student supported concept of a lively and interactive facility, a decision matrix was constructed to evaluate different options to effectively solve the current dilemma. Each option was weighed against the developed merit criteria and the winning solution was a multipurpose entertainment center. The Administration Office, located in the Connell Student Center, will be vacated this summer. This provides the perfect opportunity to locate the entertainment facility in the student orientated, highly trafficked, and centrally located building.

To achieve the optimal level of success, CLC conducted a survey of students to determine their preference of items to be included in the entertainment facility. Based on the survey, CLC is proposing the following entertainment items: pool, ping pong, foosball, and air hockey tables along with televisions, a gaming console, card tables, and board games. To present an appealing and relevant facility, certain renovations and updates are needed.

To transform the office space into a usable and enjoyable entertainment facility, a renovation and implementation phase will be initiated. The renovation phase will encompass clearing the office space, removing and replacing carpet, installing a bathroom, creating a check out office, and painting. The implementation phase includes setting up and installing all of the gaming tables, furniture, and electronics. The entire process is estimated to be completed within one month at a total cost of $38,710.

In conclusion, CLC has developed a complete and extensive and proposal for creating an entertainment facility in the evacuated Admissions Office. The implementation of this facility is recommended to begin on May 17, 2010 to ensure remodeling is completed before the beginning of the 2010 Fall Semester. All construction will be overseen by CLC to ensure that the client’s criteria are being met. Collegiate Life Consultants is pleased to present this Request for Proposal, and ask that you will implement this proposal.

INTRODUCTION

 Background

 

Mercer University is a prestigious and well acclaimed institution in the Southeast. Small class sizes, the availability of professors outside of the classroom, and competitive academics compared to schools in the region have drawn prospective students to Mercer’s campus since its opening in 1833. To maintain the appeal of the university, the student population must be content not only with their education, but with the quality of campus life.

The university is undergoing several initiatives to promote a stronger sense of community and to increase student activity on campus.  These initiatives are highlighted by the school’s mission statement and overall goals located on the school’s website. Our team would like to focus on one particular goal of Mercer: “To offer a variety of intellectual, cultural, recreational and spiritual activities designed to enlarge capacity for improved judgment and moral, ethical and spiritual growth.” (“Mission Statement” , 2006)

President William D. Underwood and other university officials are stressing the issue of community and student involvement. From our team’s perspective, certain aspects of this goal have been achieved. Numerous academic buildings encourage intellectual activity on campus. The Religious Life Center caters to the ambition of reaching spiritual unity, and the University Center is home to many recreational activities.

Designated places for true cultural experience however are not sufficient as perceived by our team. Collegiate Life Consulting believes a substantial degree of college culture rests on establishing bonds with other students. Mercer’s small community has a history of being uninvolved in campus affairs. Currently on the Macon campus there are few areas where students regularly congregate and interact. This problem has been highly vocalized by the student body. CLC believes that the lack of a centralized facility on Mercer’s campus is a problem Mercer faces with maintaining a close knit student body. 

 

The lack of a sense of community is a complicated and intangible problem. The primary solution developed by CLC is to promote various students to interact and socialize with students they otherwise would not and also to allow friends and those with common interests to congregate in one centralized location. Our solution will expand students’ social contacts, resulting in more friendships and bonds being created within Mercer’s small student body. In addition, this will create a unifying affect and will allow developing friendships to emerge. Both concepts will draw the student body together and will result in the development of a closer knit community.

Figure 1-1. Friends Socializing

Connecting to a group of friends is very significant; however, being a part of a community is even more important for college students. The quality of a Mercerian’s college experience may be strongly related to the student’s ability to socialize and create bonds. A student from the University of Texas writes that “According to a research article by the Office of Institutional Research on student extracurricular activity and academic performance, the graduation rate for students involved in extracurricular activities was almost doubled compared to students who were not involved in extracurricular activities and commuted to school” (Wang, 2009). According to the student, the friendships and bonds he developed were the most important factor in his completion and enjoyment of college.

Purpose

 

Ideally, students would frequently visit and socialize in areas such as an entertainment facility, which would promote a sense of community at Mercer. However, no space acts as a central gathering point to help foster and develop relationships on the Macon campus. The purpose of Collegiate Life Consultant Group is to address the issue of student interaction on campus and to propose a solution to enhance the overall Mercer college experience.

The relocation of the Admissions office from the bottom floor of the Connell Student Center to its new location near the Mercer police station is a perfect opportunity to meet this need. With the evacuation of this space, it is imperative that immediate action be taken for securing this location for use as an entertainment facility. Figure 1-2. illustrates the current office of Admissions, our recommended location for the proposed entertainment facility.  Many other needs on campus are in competition with the proposed entertainment facility. Other propositions include the academic department’s requests for larger office spaces, as well as the need for expanded classroom space to meet the growth Mercer has experienced over the years. If immediate action is not taken to implement the proposed entertainment facility, the space could potentially be used in fulfilling another need on campus.

  

Figure 1-2. CLC proposed space for the campus entertainment facility.

 

Credibility

 

Collegiate Life Consulting, a superior collection of knowledgeable students, is composed of students that are highly trained in the different aspects of this field.  CLC represents a wide variety of residency found in the Mercer student community. Two of our members live on campus, while our Project Manager lives in an off campus apartment. In addition, our Public Relations Liaison commutes from his house in Macon. Our company’s mission is to take the student perspective and formulate ideas to truly benefit college students.  With our extensive involvement in the technical entertainment world, and collective desire to create a sense of community throughout campus, Collegiate Life Consulting feels we have the tools needed to solve the problem of student interaction on campus.

Matthew Ziglar, our Project Manager, has numerous qualities that every manager should possess. His exceptional skills in task management have allowed him to successfully complete his first three years of college with a well respected reputation. His particular attention to detail will make our team well known and respected for years to come.

 

Leah Leonard, our Document Designer, has vast experience in graphic design and is exceptionally knowledgeable with technical document fabrication.  Her ability to compile technical data that conveys the intended information in a professional and appealing manner makes her an asset to our team.

John Holliday, our Public Relations Liaison, is well versed in his area of expertise. His interaction with clients aide CLC in fully satisfying their specific needs. The coordinating skills will allow our group to work efficiently and effectively to accomplish the task at hand.

Russell Hazelrig, our Technical Design Engineer, is a skilled researcher who enjoys exceeding the expectations of clients. His knowledge of technical aspects of our project allows him to provide valuable information and insight to ensure our proposal is the optimum solution to the problem at hand.

PROJECT RATIONALE

Introduction

The issues of student involvement and lack of community have been previously developed and the best solution to the problem will now be presented, examined, and justified. Several methods for solving the problem were considered. CLC conducted research and surveyed the students to gather information that would lead to a viable solution. By developing a decision matrix based on the information gathered, the finest option could be objectively selected.

Decision Matrix

To successfully implement CLC’s solution, the optimal facility with the appropriate accommodations must be selected. A decision matrix was created to evaluate different options for effectively solving the current dilemma. The choices must promote socialization and interaction to solve the problem. The options evaluated are:

• Arcade – Room with arcade games and various televisions connected to gaming consoles

• Lounge – A location for relaxing, conversing with friends, or even studying with groups.

• Put-Put Golf – Miniature golf course with several holes

• Movie Theater – Room featuring a projector screen and theater seating that would show films

• Entertainment Facility – Game room with gaming tables (pool, Ping-Pong, etc.), televisions, gaming console, and lounge area.

Each option was weighed against certain merit criteria. The merit criterion was developed and each option was broken down to be analyzed and then scored according to the criteria. The merit criteria are:

• Ability to Interact - A relative measure of the option’s ability to facilitate student interaction. Includes the ability to socialize with students outside of their social circle, the ease of holding a conversation, and other social factors

• Student Appeal –Ability to attract and interest students. Success is based on student attraction and attendance.

• Option for Events – A measure of how appropriate the selection is to hold campus wide events. Factors include the ability to clear items from the room to allow for small crowds and the technology available for the events.

• Maintaining –Takes into account the continuous maintenance needs of the option. It also includes staffing costs and various other needs that must be continuously covered.

• Implementation- Includes cost, time, and effect of implementing the option

The merit criteria are assigned a weight based on their importance. The Ability to Interact has the highest weight of 40% because it is the most important factor in the success of the option. Student Appeal is second and is weighed at 25% since without student appeal the option will fail. The Option for Events, Maintaining, and Implementation are weighed as 15%, 10%, and 10%, respectively. Implementation is ranked low in weight because it is a onetime consideration while the other merit criteria will be in effect for years to come.

The options are scored according to their merit, and the rating is then multiplied by the weight percentage. Summing each section produces the total score for the option. The options

and their scores are shown below in Table 2-1.

Table 2-1. Decision Matrix

| |Ability to |Student Appeal |Option for Events |Maintaining (10%) |Implementation (10%) |Total |

| |Interact (40%) |(25%) |(15%) | | | |

|1. Arcade |4 |8 |5 |7 |9 |595 |

|2. Lounge |8 |6 |8 |9 |10 |780 |

|3. Put-Put Golf |5 |8 |3 |9 |7 |605 |

|4. Movie Theater |3 |7 |2 |8 |8 |485 |

|5. Entertainment Room |8 |9 |8 |7 |7 |805 |

The Arcade option scored low primarily because it does not promote the interaction of students that CLC desires. Individuals are not encouraged to intermingle if they are interfacing with a video game or gaming system.

The Lounge area scored well in all areas except for Student Appeal. It allows for interaction, could be cleared to hold events, and would be relatively easy to implement, and maintain. However, according to a survey of students, an additional lounge area was not a preferred option.

Our third alternative, Put-Put Golf, scored poorly on the Ability to Interact criteria. Miniature golf is structured to allow a group of two to five players to play a round of golf together. This setup would hinder students from intermingling among various groups. The physical Put-Put setup is not conducive to holding events and would be more involved to implement.

The Movie Theater alternative scored the lowest because student interaction is very limited like previous options. In addition, the theater also scored poorly in the Options for Events category since theater seating would not be easily cleared to provide space for events.

Finally, the Entertainment Room was evaluated. This choice partially encompasses the first and second option. It scored highest in the Interaction and Appeal merit categories and also received adequate scores for the remaining criteria. The Student Appeal score was obtained through a survey of current students and the results of the survey can be seen in the charts below in Figure 2-2.

Figure 2-2. Results of the Student Survey

The electronic survey was completed by current Mercer students. The population sample size included 32 participants, primarily undergraduate students. The survey included questions about interest in an entertainment facility, which features should be included, and other questions. The full results of the survey can be seen in the Appendices.

The Entertainment Room was selected after evaluating the five options. This facility would best fulfill the needs and requirements set forth by CLC. Because the Entertainment Room received the highest score, only data and research related to this facility will be presented.

Components of Entertainment Facility

The potential of the entertainment facility allowed it to be selected from the various options. However, without the proper entertainment items and equipment the facility will not be successful. We created survey questions asking students what they would prefer to have included in the entertainment facility. The results of the survey were used to plan what items were vital to the facility and what items the students would most enjoy. The results of this survey are presented below in Figure 2-3.

Figure 2-3. Survey Results for Items in Game Room

TECHNICAL APPROACH

CLC Proposed Plan

CLC suggests the proposed entertainment facility be located at the current Office of Admissions. The space is conveniently located on the basement floor of the Connell Student Center. The 4605 square foot area currently contains three offices, a storage room, and two exits. The main office space currently has cubicles and office furniture, which will be cleared as the Admissions Office is relocated this summer. The anticipated entertainment facility will be located in the same building as other student services such as student affairs offices, the Academic Resource Center, the cafeteria, and Bear Necessities. It has proximity to the residence halls and parking making the location convenient for all students.

Three offices are not necessary in our layout of the entertainment facility. Therefore, one office will be transformed into a restroom, the other developed into a checkout office, and the final office will be removed to increase the open space. To ensure structural stability after the removal of the third office’s walls, blueprints obtained from Physical Plant were analyzed. After discussion with Physical Plant staff we determined that the existing walls in the office are non-load bearing and can be safely removed without compromising the integrity of the building. We also obtained information from the Physical Plant about the current amenities of the Admissions office. It currently has proper HVAC and electrical components but does not have adequate plumbing for a restroom. The plans also call for extra electrical outlets for televisions, and gaming systems.

CLC has designed the entertainment area to incorporate an efficient design while maintaining the visual appeal. The designed layout ensures handicap accessibility. The facility is situated on the ground floor and the front door is accessible by wheelchair. Figure 3-1. illustrates the main room’s furniture and gaming table arrangement, the checkout office, restroom, and storage area.

Figure 3-1. Designed Entertainment Facility Floor Plan

The proposed facility requires little additional maintenance. The maintenance required by the university would continue to be provided by the companies contracted to perform the tasks. Periodic inspections would be needed to ensure the games, furniture, and electronics are kept in working order. Mercer University will also be responsible for establishing the wireless internet access throughout the space if they choose to do so.

Required Equipment, Facilities, and Resources

In order to best satisfy the student’s needs, Collegiate Life Consulting polled the student, faculty, and staff population using an interest survey. The Physical Plant personnel were also questioned to assure that our proposed idea was feasible in the space. After an analysis of the survey and a careful consideration of everyone’s needs and requests, we decided on the features to be included in the proposed entertainment facility.

Bear Card Reader

Access to the facility will be controlled by a bear card reader, which will ensure sufficient safety to the student body. This technology is already used on Mercer’s campus and will not be hard for the student body to adapt to. The Bear Card reader will ensure the safety of the equipment and technology during nonoperational hours. The reader will also allow the operational hours to be maintained because access would not be granted outside of the specified hours.

Figure 3-2. Bearcard

Seating and Tables

Couches and tables will provide comfortable seating and gathering places dispersed strategically throughout the room. Our design consists of several sectional couches placed end to end, individual couches positioned in front of tables, and game or card tables. These will be placed where students can gather collectively and comfortably. The couches and tables are provided to ensure the students may utilize the room in a comfortable manner.

Figure 3-3. Couch Sectional

Televisions and Sound

A state of the art 50” high definition flat screen television complimented by a high quality sound system will be implemented. Three additional televisions will be mounted on the walls to enhance the game room atmosphere. The 50” television will be attached to a Wii gaming console to allow students to play games on the main television. These devices can be used for a wide range of entertainment purposes. Figure 3-4. 50” Flat Screen TV

Electricity and Lighting

There will be ample lighting positioned throughout the room to provide the students with the proper amount of light. Some of the lighting over the gaming tables will be custom made with Mercer’s logo in order to provide a more personalized room. The lighting will be used to create a visually attractive place for students to gather, play, and socialize.

Figure 3-5. Custom Overhead Lighting

Ping-Pong Table

Our design includes re-locating a ping-pong table from the University Center, where they are scarcely used due to inconvenient placement. These tables have been scarcely used and are still in near perfect condition. They are made with high quality materials, which will provide many years of quality entertainment.

Figure 3-6. Recreational Ping Pong Table

Pool Table

A pool table will provide the opportunity for students to play their colleagues in a variety of pool games. This table was the most requested item in the survey. The pool table is made from high quality material and is provided with a solid base for intense games. The pool table will be custom made with Mercer’s colors in order to provide a unique and custom design.

Figure 3-7. Pool table

Foosball and Air Hockey Tables

A foosball and air hockey tables will be included in our design because of student popularity. The student body, as a whole, indicated through a survey that they would like these tables included in the entertainment room. These tables would be ease to rearrange, which will ensure that they can be used throughout the room.

Figure 3-8. Foosball Table Figure 3-9. Air Hockey Table

Dartboard

A dart board will be located at a remote location in the room to ensure the maximum amount of safety to the equipment. There will also be a protective covering placed on the wall in order to protect it from unwanted damage.

Figure 3-10. Electronic Dartboard

Success Criteria

Upon successful design and implementation of our entertiainment facility, CLC will research the opinions of the student body in order to measure the success of our design. The students will be asked to fill out forms that will allow us to gather useful information on the negatives and positives of the design. Since this design was created for the student body, we will be wanting to gain information from them in order to enhance their experience.

Our success will depend on the timely completion of the renovation process while maintaining the specified budget. Completion of the project within two weeks of the specified date and within 15 percent of the specified budget will be considered successful. Another key aspect will be the overall satisfaction of the student population. Since this design was created for the students, student satisfaction will be the determining factor in the success. CLC will consider this a winning solution if 75 percent positive feedback is received. CLC will also consider helpful feedback for possible improvements.

Responsibilities

Collegiate Life Consulting plans to use outside contractors for the renovations to ensure quality work. To effectively and efficiently meet Mercer University’s needs, CLC will choose contractors that have the best balance between cost, quality, and durability. CLC will search the local area for subcontractors in the areas of carpeting/flooring, drywall, painting, construction cleaning, and plumbing, electrical work, and furniture moving and installation. Each company will provide the necessary equipment to perform each renovation tasks. CLC will manage the subcontractors from start to finish of the renovation to ensure overall product quality. CLC will ensure that the products and services used will integrate properly with other places around campus. We will oversee the project progress and report the development as well as any problems to the client.

IMPLEMENTATION PLAN

A plan of implementation is required in order to repurpose the Admissions Office effectively and with minimal costs. Collegiate Life Consulting has provided a detailed and orderly plan describing each step required to implement the new entertainment facility. The team also has prepared a thorough budget showing the feasibility and practicality of the proposed plan.

Phases and Milestones

Two milestones for the project have been established and will help subdivide the overall project into smaller, distinct portions to be completed. This will allow the progress to be easily tracked. If for some reason the first phase is delayed and the first milestone is not met on schedule, the second phase will not initiate, therefore avoiding a buildup of employees trying to work on two phases at once. The first milestone is reached upon completion of the renovation and construction aspects, and the second milestone is accomplished once all equipment and stations are set up and usable.

Renovation Phase

The first milestone will be achieved when the entire renovation phase is completed. The renovation phase has several tasks that will be completed over the span of one month. These tasks consist of:

• Clearing the office space

• Removal of office carpet

• Transformation of Office 1 into a staffed checkout office.

• Construction of a unisex restroom located in Office 2.

• Removal of Office 3 walls for an open area where gaming tables can be placed.

• Wiring preparation for sound system and other electronic components

• Painting of the interior walls and columns

• Installation of new carpet

A window and countertop will be constructed to allow for items to be checked in and out of Office 1. To ensure the walls of Office 3 were not load bearing a structural analysis was performed. It was confirmed from the analysis that these walls could be removed to expand the game equipment area of the entertainment facility. The wiring and necessary installation for a sound system will also be completed in this stage before any painting has occurred to allow for the running of wires and installing of speakers in the ceiling and walls were necessary. The sound system helps develop the atmosphere of the facility and will be used for various events that can be held in the multipurpose facility. The painting process will require the entire space and all walls to be clear with little to no other work taking place to provide a static air environment. The appropriate color and tone of paint will then be applied to all of the walls to bring life to the soon to be entertainment facility. The carpet is to be installed last to eliminate the concern of preserving the new carpet during renovation of the space. The installation of the carpet in the facility completes the first phase of the proposed plan. Milestone one is displayed as a black diamond on the Gantt chart seen on the next page in Figure 4-2.

Implementation Phase

The implementation phase consists of placing all the gaming tables, furniture, and accessories in the entertainment facility. The check out room will be used to scan Bear Cards for checking gaming items in and out, and housing employees. A desk will be placed in the office along with a computer and Bear Card scanner to easily record the items reserved. The Wii gaming console will be connected with the 50“ HDTV, while three other televisions will be mounted in corners around the facility.

The gaming tables which include a pool, ping pong, foosball, and air hockey table will be placed in prevalent areas. Special care in placing the tables is required to ensure that there is sufficient room around each table for a full range of anticipated player motion. Furniture and tables will be installed in designated areas to provide a lounging environment in which to socialize. Finally, lighting and all remaining furnishings will be installed to complete the implementation phase and reach milestone two. Milestone two signifies the completion of the implementation plan and is shown in Figure 4-2. as the final black diamond on the Gantt chart. The original floor plan is displayed to the left in Figure 4-1. and the proposed plan is to the right.

Figure 4-1. Original Floor Plan and Proposed Floor Plan

Figure 4-2. Gantt Chart of Implantation Plan

Budget

The execution of the proposed entertainment facility will consist of two phases to ensure the smoothest transition possible. The renovation phase will consist of the renovation and remodeling of the area formerly occupied by the Admissions office in preparation for the final phase of the construction of the entertainment facility. The implementation phase will consist of installation of purchased gaming equipment, furniture, and furnishings. Table 4-1. below shows the proposed budget for the materials and labor cost estimated by the associates at CLC.

Table 4-1. Proposed Budget

|Phase |Material |Cost |Labor Cost |

|Renovation Phase |Painting |$75 |$160 |

|  |Carpet |$18,420 |$240 |

|  |Restroom |$1,000 |$5,000 |

|  |Office |$100 |$120 |

|  |Sound System |$1,200 |$500 |

|  |Wireless Microphone |$250 |  |

|  |Bear Card Reader |$2,500 |  |

|Implementation Phase |Pool Table |$1,900 |  |

|  |Ping Pong |$0* |  |

|  |Air hockey |$550 |  |

|  |Foosball |$800 |  |

|  |Nintendo Wii |$200 |  |

|  |Additional Wii Games |$380 |  |

|  |Board Games |$100 |  |

|  |Dart Board |$130 |  |

|  |Wall Mounted Televisions |$800 | $100 |

|  |50" HDTV |$1,200 |  |

|  |Computer |$830 |  |

|  |Bar Code Reader |$85 |  |

|  |Couches |$550 |  |

|  |Tables |$120 |  |

|  |Lighting |$300 | $250 |

|  |Sign |$800 | $50 |

|Sub-Total |  |$32,290 |$6,420 |

|Total |  |  |$38,710 |

*Ping Pong tables will be used from the current University Center

CLC’s proposed budget divides the total budget into columns showing the cost of materials and costs of hired labor. The material and labor costs are totaled at the bottom of Table 4-1. The overall total shown is the proposed budget estimated by the consultants at CLC.

Cost Justification

CLC is confident that the proposed entertainment facility can be initiated at Mercer University at a cost of $38,710. This cost however does not include unexpected complications that may arise in the renovation phase. The total estimated cost includes the price of materials needed for the entertainment facility. These costs are based on prices researched from local companies in the Middle Georgia area. CLC chose to use local companies to promote local businesses, and also for their close proximity to Mercer University’s campus. This will prove useful if service of gaming equipment is needed in the future. Labor costs for the proposed budget were estimated based on standard hourly rates and the time needed to complete the task.

Since the game room will be used extensively by the student body, it is imperative that the equipment used be both durable as well as cost effective. With this in mind CLC sought to select gaming equipment, furniture, and furnishings that could withstand repeated use by students while still maintaining an appealing design.

Quality Control

To ensure the level of excellence clients have come to expect from CLC, frequent assessments from the Project Manager and Technical Design Engineer will be made throughout the implementation process. A quality check will ensure the initial renovations are up to standards. Once the walkthrough is completed by CLC staff, a tour will be given for MUSE representatives to confirm the progress.

The next quality check will be made at the conclusion of the first milestone. During this walkthrough the Project Manager and Technical Design Engineer will verify that all renovations of the facility have been completed. At this time, the entertainment facility is ready to be furnished with the chosen gaming tables, furniture, and equipment.

The final quality control check will be at the conclusion of the second milestone. All remodeling for the entertainment facility will be completed. A walkthrough by the Project Manager and Technical Design Engineer will ensure specifications have been met. After this has been assured by CLC staff, a final tour of the newly finished entertainment facility will be given to MUSE representatives.

Managing the Facility

To guarantee the continual success of the entertainment facility, CLC has developed a general managing and maintenance plan. Each student will be responsible for the equipment that is checked out. If the equipment is broken or damaged do to reasons other than typical wear, the student will be charged. Entrance to the facility will only be permitted during the set operating hours. The recommended hours of operation are from 12:00 p.m. – 2:00 a.m. The facility will be open until 2:00 a.m. to provide a social and entertainment site when other congregating areas, such as the University Center, are closed. These suggestions are proposed based on CLC’s developed criteria and research of other college game rooms.

Recommendations and Conclusion

Collegiate Life Consulting recommends that this project be implemented during the summer so that it can be completed by fall 2010 with predicted costs to be roughly $40,000. Since some of the work will be subcontracted, we will oversee every aspect of the implementation and construction process as it progresses. Our company is the leading provider of design and construction projects in the city, with an excellent reputation for catering to the needs of college students. We are pleased to present this proposal and assure you that an entertainment facility will create a student focused, lively gathering site which will help develop a deeper sense of community on the Macon campus.

Appendices

References

Mission Statement. April 2006. Retrieved from /mission.htm

Wang, Evelyn. Date June 10, 2009. Message posted to /student-organization

Survey

1. Gender

|[pic][pic]  Male [pic][pic]Female |

2. Do you live on campus or off campus?

|[pic][pic] On Campus |[pic][pic]Off Campus |

3. Classification?

|[pic][pic] Freshman [pic][pic]Sophomore [pic][pic]Junior [pic][pic]Senior [pic][pic]5+ Year |

4. What is your major?

[pic]

5. How interested are you in adding a game room on campus?

|  | | | | |

|Interest level |[pic][pic] Not interested |[pic][pic]Doesn't matter |[pic][pic]Somewhat |[pic][pic]Very interested |

| |at all | |interested | |

6. Do you use designated lounge areas on campus?

|[pic][pic] Yes [pic][pic]No |

7. Why or Why not?

8. What features would you like to have in a game room?

(Choose 4)

|[pic][pic]What features would you like to have in a game room? |[pic][pic]Air hockey |

|(Choose 4)   Poker |[pic][pic]Console Gaming Systems [pic][pic]Board games |

|[pic][pic]Dart board [pic][pic]Card Games |[pic][pic]Party games [pic][pic]Karaoke |

|[pic][pic]Arcade [pic][pic]Foosball |[pic][pic]Dance Dance Revolution |

|[pic][pic]Billiards | |

|[pic][pic]Ping pong | |

|[pic][pic]Other (please specify) |

9. How likely would are you to use a game room on campus?

|  |Not likely at all |Maybe |Somewhat likely |Very Likely |

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Prepared For: Dr. Marjorie T. Davis, MUSE-EL Subcontract Administrator

Prepared By: Collegiate Life Consulting

Matthew Ziglar –Project Manager

Leah Leonard-Document Designer

John Holliday- Public Relations Liaison

Russell Hazelrig- Technical Design Engineer

Prepared For: Dr. Marjorie T. Davis, MUSE-EL Subcontract Administrator

Prepared By: Collegiate Life Consulting

Matthew Ziglar- Project Manager

Leah Leonard- Document Designer

John Holliday- Public Relations Liaison

Russell Hazelrig- Technical Design Engineer

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Collegiate Life Consulting

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