Pre-Bid Walkthru Agenda Template



DateProject Number:Project Name:Location:Project Manager:PM Phone & Email: Email: MODIFY THIS DOCUMENT TO SUIT THE PROJECTProject Manager Introduces Project Team Members Project ManagerOn-site RepresentativePlant ManagerArchitect/Engineer and major subsOther members Note: During the pre-bid walk-through meeting, all conversations are considered informal and are not contractually binding unless stated in the contract manual, drawings, or modified by a written addendum. The order of precedence is written addendum, project manual, and lastly contract drawings.Route a sign-in sheet to all attendeesThe Architect/Engineer Presents the General Description of Scope Site PreparationConstruction security fencingUnusual storm water controls during construction (if applicable)EarthworkCautionsInfrastructure ImprovementsWaterSewerPowerIT/communicationsSecurity electronicsBuilding DescriptionArchitectural materialsStructureMechanical systemsAlternate power (if applicable) Other Issues PermitsLEED requirements (if applicable)Construction Waste Management Construction Site Access and Lay-Down AreaDiscussion of Security Requirements necessary on this Project (Presented by facility security officer – Refer to Specifications Section – the facility may have their own checklist to use in addition.)Personal BehaviorDepending on the project, security clearances and ID badges may be required. Like working on Dept of Health Labs where badges may be required.The badge must be worn at all timesThe badge must be clearly visible at all timesItems: tobacco, currency, cell phones, cameras, etc.State facilities are tobacco free areas Phones and cameras are addressed by the GC’s or Division 1.Respectful conductAt all times Sexual harassment of any kind is cause for removal from the job Work HoursEstablished there may be limited work hours for access to a facility because sometimes all work is done at night.Advance arrangements required for staying late or coming in early Institutional holidays Work OperationsOnly company vehicles are allowed on construction siteParking areas for workers are usually established to avoid conflict with faculty, staff and students or occupantsRequirements for company vehicles on site (keys, locking gas caps, etc.)Specific equipment not allowed remaining overnight in specified areas.Procedures for delivery vehicles Impact on earth-moving operationsLaddersSpecial equipmentTool inventory/storage requirements if needed.Dumpster requirements Utility outage Interception of materialsFlammable materialsMedical emergencies – the contractor’s site specific safety plan should address this.Other Projects Currently Occurring on SiteProject Manager Outlines Project Schedule, Bid Submittal Process, Contracts, etc.MWBE RequirementsApprenticeship RequirementsSupplemental Bidder Responsibility Site WalkSchedule of Addendum Release InstructionsQuestions and Answers ................
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