RFP 19PSX0 - Connecticut



Proposer Name:Value (RFP16- Price Schedule)plete and upload Form RFP-16 Exhibit B – Price Schedule (Excel Document): Core Product: Core Product List (Firm Fixed Pricing) and Fresh Produce – Fixed Mark-Up Upload the following additional documentation to support Fixed Mark-Up Pricing – Fresh Produce:Specify which market (i.e. Boston, New York) your produce is procured from.Submit the highest fixed mark-up cost per case the Client Agency will incur if products are added at a future date during this agreement.Submit for review the invoices your company has received from your produce supplier for the week of March 4, 2019 supporting your reported prices. These invoices must be submitted along with the proposal or you may be disqualified.Non-Core list – Fixed mark-up per case: Proposers shall include pricing based upon a firm fixed platform for products that are not listed on the Core Product List. (This platform can include a tiered pricing structure based on cost of case, category of product, etc.)If such product shall be utilized by the Client Agency reserves the right to add non-core products to the core list based on usage. The price shall be negotiated with the Contractor as a Firm Fixed item and added to the Core Product list. USDA Further Processed Food Program Value pass through methods.Indicate which pass through value methods the company offers through this program. Value Added Offerings: Pricing Incentives, Discounts and Rebates offered. Proposers shall present rebates and discounts that will be extended to the State and Client Agency based on the following criteria: Prompt Payment Terms: Propose an additional discount on pricing to be extended to each monthly invoice that is paid within a time period shorter than the standard net 45 days, or via Electronic Funds Transfer (EFT). Include discounts for each monthly invoice paid within 5, 10, 15, 30 and 45 days. Tiered Volume Rebates: Propose year-end discounts to the Client Agency if annual sales from Client Agency reach or exceed specified spending targets. Other Pricing Discounts: Propose other potential items that would result in potential incentives, discounts rebates or other applicable credits (for example: Group Purchasing Organizations (GPO’s) or other rebate or credit programs) for the Client Agency. The Contractor shall generate a report of all items that have discounted or otherwise adjusted prices upon request. Vendor Specials/Vendor Closeouts: Propose incentives, which include weekly specials; vendor discounts and close out products, which may enhance pricing opportunities. Proposer is encouraged to provide a description of options that may be offered and potential pricing impacts.Warehousing and Distribution of USDA donated Foods (For approved Recipient Agency) per case PricingResponse:2.Upload all specification sheets for substituted products offered. Response:Applicable Content 1.Does the company agree to all the requirements, terms and conditions outlined throughout this RFP? If not specify which requirements, terms and conditions, the company does not agree with.Response:2.Describe the company’s ability to supply and deliver a full range of food products that comply with the current regulations outlined in the United States Department of Agriculture (USDA) and State of Connecticut, Child Nutrition Programs to State Agency locations. Submit list of products the company carries that meets these requirements. Include: Child Nutrition Labels, nutritional specifications, list of healthy foods and beverages that meet the CT State Healthy food certification criteria; list of gluten free products and promotional items (Holidays etc.) Response:3.Describe the company’s ability to provide and deliver USDA Further Processed food products. Include what value pass through method the company accepts. Include a list of Further Processed Food products offered that is not included in the Core Product list. Response:4.Describe the company’s ability to provide warehousing and distribution of United States (US) Department of Agriculture (USDA) donated foods to Recipient Agencies (RA) located throughout the State on behalf of the CSDE, FDP. Response:5.Describe the company’s plan to accommodate for the return of beverage containers with deposits and to provide credit and appropriate accounting to each Contract user (per Public Act 09-02) or offer alternative product containers for beverages. Response:6.Describe the company’s plan on how the company utilizes recycled products and packaging to comply with EPP. Provide examples on what and how your company utilizes recycled products, packaging and recycling methods. Response:7.Provide documentation demonstrating production and/or successful acquisition of Buy American Provision and/or manufactured products.Response:8.Outline the company's CT grown and locally grown produce program. List the names of local farmers you work with and provide a list of some of the products that may be available from these local farms.Response:9.Describe the company’s partnering efforts it will establish with the DAS Supplier Diversity program to procure products from SBE/MBE vendors? Response:10.Describe the company’s recall process and examples of forms.Response:11.Describe the company’s fill rate. Provide fill rate reports. Response:12.Describe the internal practices on incoming ordering products and the quality control of and outgoing orders.Response:13.Describe the company’s quality control and quality assurance programs in place for all aspects of providing services outlined throughout the RFP. Response:14.Describe the company’s food safety programs including the company’s HACCP plan, Integrated Pest Management (IPM). Response:15.Upload copies of the company’s:Most recent health department inspection report. Written integrated pest management plan that is consistent with the requirements of Regulations of Connecticut State Agencies Section 22a-66l-1. If no such plan exists, you must provide written assurance that a written integrated pest management plan and program that satisfies the aforementioned criteria will be developed within 45 days of the award of the contract and submitted to the Department of Energy and Environmental Protection Pesticide Management Program and DAS for review and approval. HACCP (“Hazard Analysis Critical Control Points”) Certificate of Compliance. Licenses/Registrations Emergency backup plan.Civil preparedness emergency plan.16.Describe the plan of action that your company will adopt for various scenarios and provide both civil preparedness and emergency procedure/plan guidelines/manual to comply with the requirement outlined in Section (k) Civil and Emergency Plan of the RFP.Response:17.Provide answer to the following features as they pertain to the company’s ordering system:Response:Is the system available online:Does your system allow for the use of custom lists of products, ordering guides, or past/recent orders? Describe this functionality:Can you browse by category for order creation:Does your system have a quick order entry feature:Can you browse your system by “word” searches:Can you browse your system by “manufacturer name”:Does your system display the extended price (unit price ax’s quantity entered):Does your system display a total number of items ordered and the total dollar value for the order:Describe your approval process: number of levels of approval, the number of e-mail addresses that can be entered for notification:Describe your check out procedures:Describe your edit order functionality:Describe your delete order functionality:Does your system have a print order function:Does your system have a reference number functionality:Does your system have a projected delivery date display:Does your system allow for a single user to order for multiple delivery locations? Describe this functionality:Detail any order tracking functionality for your system:Detail all reports that can be generated from your system:Is your system capable of ordering splits of products? Example a product can be sold by the case for users that can consume a case of product; however, for a smaller facility they may only need 3 boxes of the product:Are there any special computer and browser requirements to use your system? Detail what those requirements are:What are the normal hours of operation for access to your system:Do you have regular schedule maintenance on your system and what is the maintenance schedule:What are the normal hours of your customer support center:Is there a toll free customer support telephone number:Does your system have an online help feature? Describe that functionality:Does your system have a screen to display special notes to customers or users of your system? Describe this functionality:Detail your order deadlines and time frames for delivery:18.Describe how Recipient Agencies of the USDA donated foods access to view and order USDA donated foods through the company’s online system.Response:19.Describe in detail how the company will meet the computer system requirements for the USDA Food Distribution program outlined on page 19 of the RFP. Response:20.Describe the company’s system ability to allow FDP staff to view USDA Food trucks received, USDA food shipped and on hand inventory of USDA foods. Response:Delivery and Account Management1.Detail the company’s ability to adhere to delivery requirements outlined in the RFP. For both State Agency Locations and Food Distribution Program.Response:2.Can the company adhere to the delivery schedules as requested by the Client Agencies listed in Schedule 1? If not, attach a delivery schedule for each Client Agency.Response:3.Describe the company’s ability to provide uninterrupted delivery of products to Client Agency facilities. In addition, describe the company’s ability to provide delivery as outlined through the RFP to Recipient Agencies of the USDA Food Distribution program. Response:4.Detail the company’s ability to make immediate deliveries to Client Agency facility locations throughout the State. Response:5.Detail the company’s method of transportation and delivery process. (I.e. company owned vehicles, third party delivery, etc.). Include Department of Transportation Numbers, models, average age, and refrigeration capabilities for the vehicles.Response:6.Detail the company’s warehousing capacity. Include dry, refrigerated and freezer storage space square footage. Response:7.Provide the company’s DOT ID #:Response:8.Provide the location of each distribution center that would service this contract. Use more space, if needed. Indicate whether company owned facilities or owned by another company.Response:Location of distribution center:Size of Inventory:Number of Vehicles:Total square footage: Number of employees at this location:Hours of operation:Number of shifts:Location of distribution center:Size of Inventory:Number of Vehicles:Total square footage: Number of employees at this location:Hours of operation:Number of shifts:Location of distribution center:Size of Inventory:Number of Vehicles:Total square footage: Number of employees at this location:Hours of operation:Number of shifts:9.Describe the company’s plan for administration, customer service approach and management to ensure successful implementation and management of the contract. Provide a timeline and names of assigned personnel, including telephone numbers. Response:10.How will user accounts be initially set up? How will user accounts be managed with respect to additions, deletions and modifications during the life of the contract?Response:11.Describe the company’s process to ensure ongoing access to training and support to new users?Response:12.Describe the company’s Customer Service Department (hours of operation, number of service centers, etc.)Response:13.Discuss strategy for problem resolution if dispute arises. How are issues handled and resolved? What is the turnaround time?Response:14.Describe the company’s ability to provide reports as outlined in the RFP. Submit Two (2) complete samples of reports. Include if ability to report on CT Grown products. Response:15.Describe the company’s ability to provide reports showing the usage of post-consumer recycled content. Response:Experience and Business Information1.Provide a brief outline of the company’s business history along with the length of time in business. Response:2.Describe the company’s experience performing the service outlined throughout this RFP with similar operations.Response:3.Describe the company’s experience providing services to CT USDA Warehousing program. Response:4.Describe the experience of the individuals who will be assigned to contract. Include resumes and licensure.Response:5.Provide at least three (3) clients references that the company has provided similar service and scope of work within the last three (3) years. Provide the following information for each reference. Use more space, if needed.Response:Company Name of the Reference:Contact Person Name:Contact Person Telephone Number:Contact Person Email Address:Estimated Yearly Contract Value:Contract/Project Start and End Dates:How long has the company provided service to this company?Detailed Description of Service Provided:Company Name of the Reference:Contact Person Name:Contact Person Telephone Number:Contact Person Email Address:Estimated Yearly Contract Value:Contract Start and End Dates:How long has the company provided service to this company?Detailed Description of Service Provided:Company Name of the Reference:Contact Person Name:Contact Person Telephone Number:Contact Person Email Address:Estimated Yearly Contract Value:Contract/Project Start and End Dates:How long has the company provided service to this company?Detailed Description of Service Provided:6.Financial Statements: Upload the company’s financial statements for the past 2 years. Should proposers wish this information to be considered confidential, this information should be placed in a sealed envelope marked “Confidential”, this information will not be made viewable to the public and will only be reviewed by the evaluation committee. ................
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