CS-214 Position Description Form



CS-214Rev 11/2013Position CodeDEPTALTES63NState of MichiganCivil Service CommissionCapitol Commons Center, P.O. Box 30002Lansing, MI 48909POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete this form as accurately as you can as the position description is used to determine the proper classification of the position. 2. Employee’s Name (Last, First, M.I.)8.Department/AgencyVacantTalent and Economic Development DepartmentTalent Investment Agency3.Employee Identification Number9.Bureau (Institution, Board, or Commission)Workforce Development 4.Civil Service Position Code Description10.DivisionDepartmental AnalystIndustry Engagement5.Working Title (What the agency calls the position)11.SectionDepartmental AnalystWork-Based Learning6.Name and Position Code Description of Direct Supervisor12.UnitKeenan Wade, State Administrative Manager 157.Name and Position Code Description of Second Level Supervisor13.Work Location (City and Address)/Hours of WorkMarcia Black-Watson, State Division Administrator 17201 N. Washington Square, Victor Office Center, Lansing, MI 48913, 8 a.m. to 5 p.m.14.General Summary of Function/Purpose of PositionThis position is responsible for progressively higher levels of research, analysis, and grant administration duties of the Carl D. Perkins Career and Technical Education Post-secondary program. The Strengthening Career and Technical Education for the 21st Century (Perkins V) Act of 2018 (formerly known as the Carl D. Perkins Career and Technical Education Act) was created to support secondary and post-secondary career and technical education training, professional development, curriculum development, and program evaluation. Local Annual Grants are awarded to 28 Community Colleges, three (3) Public Universities and one (1) Tribal College throughout the state. This position also provides progressively higher levels of technical assistance to Perkins eligible recipients. 15.Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary of Duty 1% of Time50This position analyzes, reviews, evaluates, and monitors the Perkins Local Annual Grant applications related grant awards to the 28 Community Colleges, three (3) Public Universities and one (1) Tribal College throughout the state. Serves as the primary contact providing technical assistance for the day-to-day grant management and administration activities.Individual tasks related to the duty.Serves as primary contact for grant management and administration technical assistance for Perkins eligible recipients, including community college and universities. Assists all the grantees with federal guidelines and state policies, procedures during the Local Annual Grant application process. Provides financial tracking, management, and monitoring in the Cash Management System (CMS), including uploading and reconciling grants in the CMS for grant closeouts. Resolves logistical issues associated with grant application and reporting requirements. Evaluate, analyze, and recommend incoming applications to determine eligibility and compliance with federal and state program requirements. Research and provide interpretation of existing and proposed laws, policies, and procedures related to federal Perkins legislation. Evaluates, develops, and administers annual updates/revisions to grant applications and guidelines including the web-based platforms. Consults with the software developer, regarding program issues affecting the CMS and website. Creates, maintains, and updates instructions for Michigan Electronic Grants System Plus (MEGS+) Perkins Guidebooks: Reviews, analyzes, and makes recommendations for new program approval requests submitted by Perkins eligible recipients.Consults with staff and compile post-secondary grant funding report for year-end Consolidated Annual Report for submission to the U.S. Department of Education (USDOE). Coordinates and ensures legislatively mandated reports are completed and submitted to the appropriate agencies in accordance with the regulations and timelines specified in the Act.Duty 2General Summary of Duty 2% of Time20Perkins statewide grants monitoring and compliance on-site reviews.Individual tasks related to the duty.Conducts research and analysis for specific grant years, prepares reports and detailed spreadsheets, and correspondence for the required on-site monitoring and compliance package. Receives and reviews Single Audit A-133 audit reports and advises on any issues/concerns and follow-up on full implementation of corrective action, plan if applicable. Participates with staff in statewide on-site monitoring and compliance visits to selected Perkins eligible recipients. Follow-up reporting after on-site visits to complete the monitoring cycle. Duty 3General Summary of Duty 3% of Time20Serve as liaison to Talent and Economic Development (TED) Finance Department, Michigan Department of Education (MDE) Office of Career and Technical Education regarding postsecondary federal Carl D. Perkins Career and Technical Education Act grant activities.Individual tasks related to the duty.Serve as liaison for the Local Annual and Leadership grants regarding budgetary issues with post-secondary education Perkins funds. Reconciles grant year-end closeouts with MDE on final expenditure reports in CMS. Develops and approves all Perkins grant profiles for the MDE. Submit and monitor funds uploaded in CMS and provide input on grant system performance. Verify TED grant finance updates. Coordinate with OCTE staff on Perkins audits and provide all relevant materials required for final report. Duty 3General Summary of Duty 4% of Time10Miscellaneous, special assignments and projects.Individual tasks related to the duty.Attend workshops, conferences and seminars for continued professional development.Provide agency staff with pertinent and relevant information regarding post-secondary Perkins grants. Attend staff meetings.Handle any other assignment and projects as determined by management.Other duties as assigned.16.Describe the types of decisions made independently in this position and tell who or what is affected by those decisions.Advise community college occupational deans and grant administrators on issues regarding grants, application procedures, navigation of the website, reporting requirements, close out procedures and timelines. Respond to verbal and written requests for information from the director, manager, other department offices, and external parties. Evaluate data collected for implications to Perkins eligible recipients.At the experienced level, employee uses exceptional independent judgment in completing required duties. Employee consistently anticipates the next step in work assignments and follows through upon their own initiative.17.Describe the types of decisions that require the supervisor’s review.Guidance is sought when specialized or technical information is requested by a third party, priorities of assignments conflict, issues that may be politically sensitive, areas in which procedures are unclear, areas where significant amounts of state funds are affected, and review and approval of documents.18.What kind of physical effort is used to perform this job? What environmental conditions is this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.Employee is regularly required to sit, use hands to find, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required include close vision and ability to adjust focus, especially due to concentration on a computer screen and small numbers.19.List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)NAMECLASS TITLENAMECLASS TITLE20.This position’s responsibilities for the above-listed employees includes the following (check as many as apply):Complete and sign service ratings.Assign work.Provide formal written counseling.Approve work.Approve leave requests.Review work.Approve time and attendance.Provide guidance on work methods.Orally reprimand.Train employees in the work.22. Do you agree with the responses for Items 1 through 20? If not, which items do you disagree with and why?N/A23.What are the essential functions of this position?This position is responsible for progressively higher levels of research, analysis, and grant administration duties of the Carl D. Perkins Career and Technical Education Post-secondary program. The Strengthening Career and Technical Education for the 21st Century (Perkins V) Act of 2018 (formerly known as the Carl D. Perkins Career and Technical Education Act) was created to support secondary and post-secondary career and technical education training, professional development, curriculum development, and program evaluation. Local Annual Grants are awarded to 28 Community Colleges, three (3) Public Universities and one (1) Tribal College throughout the state. This position also provides progressively higher levels of technical assistance to Perkins eligible recipients. 24.Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.This position has been converted from part-time to full-time, necessitated by operational changes due to the agency’s restructure in 2016. Additional duties have been added to the position since it was last updated in 2016, including responsibility for reporting of program performance data, single audit reviews, and new program approval reviews. 25.What is the function of the work area and how does this position fit into that function?The Talent Investment Agency manages state and federal programs to provide education, training and counseling to Michigan students, job seekers, workers, and employers. This position provides direct support to the Work-Based Learning Section.? Coordinated by the TIA – WD, the Perkins program supports post-secondary career and technical education training, professional development, curriculum development, and program evaluation. This position functions as an analyst to the State Administrative Manager 15. 26.What are the minimum education and experience qualifications needed to perform the essential functions of this position?EDUCATION:Possession of a bachelor’s degree in any major.EXPERIENCE:Departmental Analyst 9No specific type or amount is required.Departmental Analyst 10One year of professional experience.Departmental Analyst P11Two years of professional experience, including one year of experience equivalent to the intermediate (10) level in state service.KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of various computer applications and software, specifically the Microsoft SuiteMust have good verbal and written communication skillsKnowledge of general employment and trainingAnalytical skills leading to conclusions and recommendationsAbility to communicate well with a variety of people and work well under pressureAbility to set priorities and multi-taskAbility to maintain favorable public relationsCERTIFICATES, LICENSES, REGISTRATIONS:N/ANOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor’s SignatureDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to statements of the employee(s) or supervisors.I certify that the entries on these pages are accurate and complete. Appointing Authority SignatureDateTO BE FILLED OUT BY EMPLOYEEI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Employee’s SignatureDateNOTE: Make a copy of this form for your records. ................
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