MEMORANDUM OF UNDERSTANDING

MEMORANDUM OF

UNDERSTANDING

OFFICE SERVICES UNIT

2019 ? 2023

COUNTY OF ORANGE AND

THE ORANGE COUNTY EMPLOYEES ASSOCIATION

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MEMORANDUM OF UNDERSTANDING 2019 - 2023

COUNTY OF ORANGE AND

THE ORANGE COUNTY EMPLOYEES ASSOCIATION FOR THE

OFFICE SERVICES UNIT This Memorandum of Understanding adopted by the Board of Supervisors on October 22, 2019, sets forth the terms of agreement reached between the County of Orange and the Orange County Employees Association as the Exclusively Recognized Employee Organization for the Office Services Unit for the period beginning June 21, 2019 through June 29, 2023. Unless otherwise indicated herein, all provisions shall become effective October 22, 2019.

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Table of Contents DEFINITIONS ............................................................................................................... 8 ARTICLE I WORKWEEK, OVERTIME AND PREMIUM PAY..................................... 11

Section 1. Workweek................................................................................................ 11 Section 2. Overtime.................................................................................................. 12 Section 3. Rest Periods and Cleanup Time.............................................................. 13 Section 4. Exclusions from Workweek and Overtime Provisions ............................. 14 Section 5. Premium Pay........................................................................................... 14 ARTICLE II PAY PRACTICES.................................................................................... 17 Section 1. Compensation for Employees ................................................................. 17 Section 2. Pay for New Employees .......................................................................... 17 Section 3. Merit Increase Within Range ................................................................... 18 Section 4. Salary on Promotion ................................................................................ 19 Section 5. Salary on Reassignment ......................................................................... 19 Section 6. Salary on Reduction ................................................................................ 20 Section 7. Salary on Reclassification ....................................................................... 22 Section 8. Salary on Reemployment ........................................................................ 23 Section 9. Changes in Salary Allocation................................................................... 23 Section 10. Additional Compensation ..................................................................... 23 Section 11. Salaries of Employees of Members of the Board of Supervisors ......... 23 Section 12. Paycheck Deposit ................................................................................ 24 Section 13. Classification and Compensation Studies ............................................ 24 ARTICLE III GENERAL PERSONNEL PROVISIONS ................................................. 25 Section 1. Probation ................................................................................................. 25 Section 2. Performance Evaluation .......................................................................... 28 Section 3. Contents of Personnel File ...................................................................... 28 Section 4. Status of Limited-Term Employees ......................................................... 29 Section 5. Temporary Promotion.............................................................................. 29 Section 6. Reemployment of Employees on Disability Retirement ........................... 30 Section 7. Reemployment of Regular Employee ...................................................... 30 Section 8. Time Off for Selection Procedures .......................................................... 31 Section 9. On-Duty Meals ........................................................................................ 31 Section 10. Clerical Employees of the Board of Supervisors and Secretaries to Agency/Department Heads - General Regulations .................................................. 31 Section 11. Transfer Policy for OCEA Officers and Grievance Representatives..... 32 Section 12. Training ................................................................................................ 32 ARTICLE IVLEAVE PROVISIONS.............................................................................. 33 Section 1. Healthcare Leave .................................................................................... 33

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Section 2. Bereavement Leave ................................................................................ 36 Section 3. Authorized Leave Without Pay ................................................................ 37 Section 4. Official Leave for Non-occupational Disability ......................................... 39 Section 5. Absences Caused by Illness, Injury or Pregnancy................................... 39 Section 6. Jury Duty Leave....................................................................................... 40 Section 7. Witness Leave......................................................................................... 40 Section 8. Leave for OCEA Business....................................................................... 40 Section 9. Absence Without Authorization ............................................................... 40 Section 10. Parenthood Leave................................................................................ 42 Section 11. Workers' Compensation Leave ............................................................ 42 Section 12. OCEA Presidential Leave..................................................................... 43 Section 13. Catastrophic Leave .............................................................................. 44 Section 14. Family Leave........................................................................................ 45 Section 15. Leave Language Working Group ...................................................... 47 ARTICLE V VACATION ............................................................................................. 48 Section 1. Vacation Accrual ..................................................................................... 48 Section 2. General Provisions .................................................................................. 48 Section 3. Vacation Cash Out ............................................................................... 50 ARTICLE VI ANNUAL LEAVE .................................................................................... 51 Section 1. Cessation of Annual Leave, Transition Time Period to Use Annual Leave........... .......................................................................................................... 51 Section 2. Use of Annual Leave for Illness or Injury................................................. 51 Section 3. Use of Annual Leave for Vacation ........................................................... 52 Section 4. General Provisions .................................................................................. 53 Section 5. Annual Leave Payoff Provisions ............................................................. 53 ARTICLE VII HOLIDAYS ............................................................................................ 55 Section 1. Holidays Observed .................................................................................. 55 Section 2. Eligibility for Holiday Pay ......................................................................... 56 Section 3. Holiday Pay ............................................................................................. 57 ARTICLE VIII REIMBURSEMENT PROGRAMS ........................................................ 59 Section 1. Mileage Reimbursement.......................................................................... 59 Section 2. Personal Property Reimbursement.......................................................... 60 Section 3. Boots....................................................................................................... 60 Section 4. Educational and Professional Reimbursement ....................................... 60 ARTICLE IX DISCIPLINARY ACTION ........................................................................ 61 Section 1. Reprimand and Substandard Performance Evaluation ........................... 61 Section 2. Emergency Suspensions of Five Days or Less ....................................... 61

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Section 3. Pre-Disciplinary Hearing for Suspension, Reduction or Discharge.......... 61 Section 4. Suspension.............................................................................................. 62 Section 5. Reduction ................................................................................................ 63 Section 6. Discharge and Right of Appeal ................................................................ 63 Section 7. Polygraph Examination............................................................................ 63 Section 8. Investigatory Meetings............................................................................. 63 ARTICLE X GRIEVANCE PROCEDURE AND DISCIPLINARY APPEALS ................ 65 Section 1. Scope of Grievances ............................................................................... 65 Section 2. Basic Rules ............................................................................................. 65 Section 3. Submission of Grievances ....................................................................... 66 Section 4. Employee Representation ....................................................................... 66 Section 5. Time Off for Processing Grievances/Appeals.......................................... 67 Section 6. Informal Discussion ................................................................................. 67 Section 7. Grievance/Appeal Steps .......................................................................... 68 Section 8. Referrals to Arbitration............................................................................. 69 ARTICLE XILAYOFF PROCEDURE........................................................................... 74 Section 1. General Provisions .................................................................................. 74 Section 2. Order of Layoff ........................................................................................ 74 Section 3. Computation of Layoff Points .................................................................. 75 Section 4. Notification of Employees ........................................................................ 76 Section 5. Voluntary Reduction in Lieu of Layoff ...................................................... 76 Section 6. Voluntary Reduction from Classes Designated as Vulnerable to Layoff......... ............................................................................................................ 77 Section 7. Reemployment Lists................................................................................ 77 Section 8. Status on Reemployment ........................................................................ 79 ARTICLE XII ...ON-THE-JOB INJURY, WORKERS' COMPENSATION SUPPLEMENT PAY........... ................................................................................................................ 81 Section 1. Treatment of Industrial Injuries ................................................................ 81 Section 2. Workers' Compensation Supplement Pay............................................... 81 Section 3. Exposure to Contagious Diseases .......................................................... 82 ARTICLE XIII SAFETY................................................................................................ 83 Section 1. General Provisions .................................................................................. 83 Section 2. Safety Inspection ..................................................................................... 83 Section 3. Abatement of Violations .......................................................................... 84 Section 4. Safety Representatives ........................................................................... 84 Section 5. Resolution of Safety or Health Complaints .............................................. 84 ARTICLE XIV UNIFORMS AND SPECIAL EQUIPMENT ........................................... 86 ARTICLE XV OCEA AND EMPLOYEE RIGHTS ........................................................ 87

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