Manual - GSA Advantage



Q-CAD Inc.

CAD Drafting Services

GS-25F-0051L

( Q-CAD Inc.

1300-G El Paseo Road, Ste. 123, Las Cruces, NM 88001-6024

Phone 800-700-3305 • Email qcad@

GSA Contract #: GS-25F-0051L | Dun & Bradstreet 01-223-0046 | Woman-Owned Small Business | USA Company

terms and conditions

Schedule Title:

FCGE-C1-00-0001-B

FSC Group, Part, and Section

Federal Supply Schedule Group 36

FSC class(s):

SIN 518210DC - Document Conversion Services

Contract number:

GS-25F-0051L

Contract Period:

May 3, 2016 – September 29, 2021

Contractor’s name, address, phone number:

Q-CAD Inc

1300-G El Paseo Rd, Ste 123

Las Cruces, NM 88001-6024

Voice: 800-700-3305

Fax: 206-888-4754

Email: qcad@

Web: Q-

Contact Administration Source:

Lisa Dorsey Darnold

Business Size:

$1,000,000 - $2,000,000 annually

1a. Table of awarded special item number(s) with appropriate cross-reference to page number(s):

51-506 Document Conversion Page 94

1b. Identification of lowest priced model:

See GSA Advantage (search: GS-25F-0051L)

1c. Hourly rates:

Not applicable

2. Maximum order:

$750,000.00

3. Minimum order:

$100.00

4. Geographic coverage (delivery area):

USA (including AK, HI, PR). Domestic and foreign locations throughout

5. Point(s) of production (city, county, and State or foreign country):

Las Cruces, Dona Ana County, NM

6. Discount from list prices or statement of net price:

All pricing shown is net, discounts already taken

7. Quantity Discounts:

N/A

8. Prompt Payment Terms:

Net 30 days

9a. Notification that Government purchase cards are accepted up to the micro-purchase threshold.

Yes

9b. Government Commercial Credit Card:

Q-CAD Inc is in acceptance of Government Credit Cards and will honor negotiated discounts for all services.

10. Foreign Items

none

11a. Time of delivery:

Delivery is 30 days after acceptance of orders (ARO).

11b. Expedited delivery:

Is 3 days for all document conversion service task orders containing written request and delivery prices will be based upon UPS/FEX charges.

11c. Overnight and 2-Day Delivery:

FedEx overnight delivery: additional $35.00 per order

FedEx 2nd day delivery: additional $30.00 per order

11d. Urgent Requirements:

Government may contact offeror for any additional urgent requirements.

12. FOB:

Delivery will be to 48 contiguous states, including Washington DC, and inland carrier port of exportation to Alaska, Hawaii and Puerto Rico, to CONUS Port of consolidation point for orders received from overseas activities.

13a. Ordering address(s):

Q-CAD Inc

1300-G El Paseo Rd Ste 123

Las Cruces, NM 88001-6024

13b. Ordering procedures:

See FAR 8.405-3

14. Payment address(s):

Q-CAD Inc

1300-G El Paseo Rd Ste 123

Las Cruces, NM 88001-6024

15. Warranty provision:

Q-CAD Inc warrants files delivered to ordering agencies up to 120 days, following acceptance of order.

16. Export packing charges, if applicable:

None. Not applicable.

17. Terms and conditions of Government purchase card acceptance:

No discount from commercial price list

18. Terms and conditions of rental, maintenance, and repair:

None. Not applicable.

19. Terms and conditions of installation:

None. Not applicable.

20. Terms and conditions of repair parts indicating date of part price lists and any discounts from list:

None. Not applicable.

20a. Terms and conditions for any other services:

None. Not applicable.

21. List of service and distribution points:

None. Not applicable.

22. List of participating dealers:

none

23. Preventive maintenance:

none

24a. Special attributes such as environmental attributes:

none

24b Section 508 compliance

none

25. Data Universal Numbers System (DUNS) nmber

02-223-0046

26. Notification regarding registration in Central Contractor Registration (CCR) database:

Yes – Already registered

About Q-CAD

About Q-CAD

Representations and Certifications

GSA Contract: GS-25F-0051L

SAM (System for Award Management): GS-25F-0051L

DUNS Number: 01-223-0046

Cage Code: 1PD41

Woman-Owned

Small Business

USA Company

No Outsourcing

Our Strengths

1. All work performed in USA

2. GSA Contract #GS-25F-0051L (5th GSA contract) expires: 09/30/2021

3. GSA CAD Services since 2001

4. Prepare 2D CAD files using AutoCAD and Microstation software

5. Guaranteed quality, accuracy, turnaround (no delays)

6. Q-CAD management has 85-years architecture and engineering cumulative experience

7. In-house programming and software customization capabilities

8. Individual assigned as single-point-of-contract throughout project

9. Daily back-ups of all project data. Back-up data stored indefinitely for client retrieval as necessary.

10. 29-Years in CAD services business

11. Convert approx 800-1000 sheets per month into CAD

12. 15 CAD Operators and Managers

Corporate Background:

Q-CAD, Inc. is a closely held, woman-owned, corporation. We employ 15+ CAD drafters and managers with backgrounds in architecture, engineering and construction. Q-CAD does not outsource any work to outside companies. Our technical staff includes registered architects, engineers, and drafters with over 85-years cumulative experience in building design, estimating, contract document production, construction management, and construction inspection. During the past 25-years, Q-CAD has provided CAD drafting services for customers including government organizations (federal, state, county, and municipal), universities, colleges, K-12 schools, hospitals, A&E firms, and many others. Today, we convert approx 800-1000 sheets per month into Microstation, AutoCAD, and Revit formats.

Part

1

Part 1:

CAD Services

1. Pricing & Turanround Options

1. CAD Specifications

Q-CAD will provide labor, equipment, materials, supervision, and incidentals necessary to convert your drawings (hardcopy or PDF/TIF) to full-scale, dimensionally accurate, layered, electronic CAD files to match original documents exactly. The CAD files will be redrafted as:

• AutoCAD (v14, 2000, 2002, 2004, 2005, 2006, 2007, 2008, 2009,

2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021)

OR Microstation (J, v8XM, v8i)

• Full-scale 1:1

• AIA, AEC 6.1, LITE, or Custom layering - by color

• Paper or model space

• Titleblocks, blocks, symbols, and hatch patterns to match original documents

• 100% line connections (no scanning or vectorizing)

• 100% guaranteed quality, accuracy, and turnaround

• For EACH sheet you receive the following file types: DGN or DWG CAD files, PDF-color, PDF-black and white; TBL or CTB plot styles; TIF 200 dpi scans of your original document

Final CAD files submitted by Q-CAD will be 100% complete and accurate. CAD files will not require additional modifications or clean-up prior to use.

Basic Redraw Prices (per sheet): US Dollars

| |Turnaround Options |

|Sheet Size |3-Days |5-Days |10-Days |4-6 Weeks |

|A-Size (9 x 12) |$75 |$55 |$45 |$35 |

|B-Size (11 x 17) |$135 |$95 |$75 |$55 |

|C-Size (18 x 24) |$325 |$220 |$170 |$115 |

|D-Size (24 x 36) |$325 |$220 |$170 |$115 |

|E-Size (30 x 42) |$325 |$220 |$170 |$115 |

Representations and Certifications

Dun & Bradstreet Number:

Q-CAD DUNS Number: 012230046 (Search Current ORCA Record)

Woman-Owned, Small Business

GSA Contract #GS-25F-0051L (expires September 29, 2021)

2. Technical Drafting Specs

2. Technical Drafting Specifications

Q-CAD uses the following set of drafting criteria for all projects outlined below:

Default – Applies to all CAD projects

Optional – Client Selected

Samples of our work are available at:

Samples include architectural, civil, electrical, mechanical, and structural

Floorplans, Elevations, Details, & Sections Coordination: (Default)

During our drafting process, the building floor plans, elevations, details, and sections are coordinated to assure dimensional accuracy throughout the entire plan set. Fenestration doors and windows on the elevations are automatically coordinated with the floorplan.

Multi-Story Stacking: (Default)

In cases of multi-story buildings, the plans are redrawn to ensure core elements such as stairwells, elevators, plumbing; etc aligns vertically within the building.

.CTB File (Default)

An AutoCAD .CTB or Microstation .TBL file is provided to set lineweights and colors for plotting. For example, objects such as doors, windows, and toilets are defined with specific lineweights for plotting.

Drafting Standards: (Default)

When plumbing, mechanical, and electrical sheets are overlaid onto an architectural background, the architectural background is half-toned. This creates sheets in which the mechanical or electrical elements are accentuated on the architectural background.

AutoCAD “Snap” Command: (Default)

Our CAD operators use the AutoCAD “Snap” command to create a 100% connection for every line.

Combine Floorplans: (Optional Add-On)

When floorplans or individual elevations have been created using multiple sheets, the CAD file is created as an overall, composite. Q-CAD provides both the combined plans as well as the original sheet layouts.

Before (Individual Sheets)

After (Combined Sheet)

Polygon Layer: (Optional Add-On)

A polygon layer is added as a “layer” using either the BOMA (drawn to wall centerline) or Institutional standards (drawn to inside face of walls). The polygon contains a room information block that includes: room name, room number, calculated square footage. These attributes are created for each room and for the overall building. The data can also be exported to MS Excel.

Polygon Layer (RED) Room Export

Sheet Set Manager: (Optional – No additional fee)

For large buildings, this feature is used to maintain cross-referencing integrity between sheets in a set of drawings. This feature automatically updates sheet numbers throughout a set as sheets are added or moved. The "Sheet Set Manager" also serves as a way to gain an overview of your drawing set in a way similar to the table of contents of a book. When you use the sheet set manager, you can view a list of all the drawings in your project and quickly find and open the drawing you need to work on.

Unclear Original Data: (Default)

When data on the original documents is unclear or difficult to interpret, the CAD operator creates a “README” layer in the CAD file. For each unclear entity that appears in the converted CAD file, the CAD operator inserts a “red box”. The red box is an identifier that displays the unclear data. Our clients can then quickly zoom into the unclear area and make any necessary modifications. The “README” layer also goes through four levels of QA and will remain after Level 4 QA only in cases where the data was too unclear on the original sheets to convert.

[pic]

Data Conflicts (Default)

Since, Q-CAD operators manually redraw each entity shown on the original document, occasionally a dimension shown on the original document will conflict with the measurement scaled by our operator. In such cases, the actual dimension shown on the document is used as the default. Therefore, we can ensure that all of our conversions are dimensionally correct.

Redline Markups: (Optional Add-On)

The PDF file exported from AutoCAD/Microstation can be used by Adobe Acrobat Reader 7 or 8 to add redline markups. The PDF file is saved to “enable commenting” using the free Acrobat Reader.

Before (Redline Markup) After (Updated CAD file)

File Types: (Default)

Project communications and data sharing must be fast and versatile. Q-CAD automatically provides multiple file formats, of the same CAD drawing, for seamless data sharing:

1. CAD format (DWG, DGN):

AutoCAD and Microstation formats provide ability to edit the drawing.

2. PDF-color format:

This color PDF export is used for client presentations, by non-technical reviewers, and for email due to its small file size.

3. PDF-black format:

This format is setup with fonts and lineweights for easy plotting. It can also be used for future redline markups using Adobe Acrobat Reader 7 or 8 (free from Adobe)

4. TIF:

This original sheet scan format is used as an historical archive.

Corrections: (Default)

Q-CAD guarantees all work for 12 months from the date of completion. If errors or omissions are detected, the user can simply redline the document and submit it to Q-CAD for corrections with 24 – 48 hours.

3. Steps to Submit a Project

3. Steps to Submit a Project

Q-CAD will provide labor, equipment, materials, supervision, and incidentals necessary to convert your drawings (hardcopy or PDF/TIF) to full-scale, dimensionally accurate, layered, electronic CAD files to match original documents exactly. The CAD files will be redrafted as:

How to Submit a Project

1. Send your documents to be drafted into CAD. We accept hardcopies, TIF, or PDF.

2. Complete the Q-CAD Order Form (see attached).

3. Your documents will be redrawn into CAD and returned based on the turnaround time selected.

Notes:

Fill out the Q-CAD order form and checklist. Carefully review and check all items that apply to your CAD drafting order. If you have any questions please call 1 800-700-3305 or email for assistance.

Email TIF or PDF Files

Scanned TIF or PDF:

We accept TIF and PDF images sent via email or FTP. Your original documents should be scanned at 200 dpi (dots per inch) and saved as either TIF or PDF format. We do not recommend sending JPEG or GIF images due to the low resolution of these file types. Please include a completed Q-CAD Order Form along with your TIF or PDF files.

Email:

Send your TIF or PDF files to [pic]An email with attachments may be up to 10MB per message sent. Feel free to send multiple emails with attachments as necessary.

Internet FTP:

To upload large TIF and PDF files (up to 1000MB), use        and follow the instructions on the screen. Before uploading your files, be sure to create a single zip file which contains all TIF or PDF images, your custom specifications (if applicable), and a completed order form.

Q-CAD FTP:

To upload files to our FTP server, please call 1 800-700-3305 for login instructions.

Ship Hardcopies:

Q-CAD Inc

1300 El Paseo Rd Ste G-123

Las Cruces, NM 88001

Methods of Payment

Credit card payments and checks are processed on the completion date of the CAD drafting order. Q-CAD accepts the following credit cards: VISA, Mastercard, American Express. Checks should be written to: Q-CAD Inc. A Net 30 billing account can be setup for active CAD customers once a credit application has been approved. You will receive an invoice at the completion of each project with net 30 payment terms.

4. Represent and CertificatioN

4. Representations and Certifications

ORCA:

Online Representations and Certifications Application (ORCA)



Dun & Bradstreet Number:

Q-CAD DUNS Number: 012230046 (Search Current ORCA Record)

Part

2

pART 2:

technical

Item 1: Experience

Item 1: Experience

During the past 29 years, Q-CAD has provided CAD drafting services for customers including government organizations (federal, state, county, and municipal), universities, colleges, K-12 schools, hospitals, A&E firms, and many others. We have been awarded four consecutive GSA contracts. Today, we convert approx 1000 sheets per month into Microstation, AutoCAD, Revit, and Architectural Desktop formats. Our technical staff includes registered architects and engineers with over 37 years experience in building design, estimating, contract document production, construction management, and construction inspection. Our hours of operation are Monday – Friday from 7:00AM – 6:00PM (Mountain Standard Time).

Dun & Bradstreet Performance Evaluation

Q-CAD’s outstanding Dun & Bradstreet Performance Evaluation rating – “Exceeds Expectations” clearly demonstrates the quality of our CAD services, timeliness, cost, and technical support. To rate Q-CAD as compared to the industry competition, Dun & Bradstreet interviewed our clients with regards to the following timeliness, problem responsiveness, quality of product, cost, technical support, delivery quantities, and attitude of personnel. Q-CAD’s rating exceeded the industry standard. On a scale of 1(best) to 5(worst) – Q-CAD’s overall rating is 1.2.

Dun & Bradstreet Overall Rating: Exceeds Expectations

D-U-N-S #: 01-223-004

Warranty and Quality Control

Q-CAD assures the highest degree of quality and accuracy for each converted CAD file. Converted files are checked and rechecked to make sure that all CAD standards were followed and that the document was converted accurately.

Q-CAD performs four levels of quality assurance (QA) for each converted CAD file. If errors are detected at any level, the file is returned to the original CAD operator for corrections. Once corrections have been made, the file re-enters the Level 1 – Level 4 QA process again. Upon successfully passing each level of QA, the converted CAD file is distributed to the client. The information below outlines the Q-CAD QA procedures:

▪ Level 1-QA: CAD operator converts and then checks the CAD file to make sure that all instructions and standards were followed. When the CAD operator is confident that the file is complete, it is then passed to Level 2-QA.

▪ Level 2-QA: Level 2 CAD manager plots converted file and compares it to original document for errors or omissions. The file is also reviewed for compliance with all special instructions, layering schemes and standards. If the file is 100% accurate the file will be passed to Level 3-QA.

▪ Level 3-QA: Level 3 CAD manager checks corrected file for quality assurance. Compliance with all instructions and standards are checked again.

▪ Level 4-QA: Level 4 CAD manager visually compares and approves that the electronic file matches the original document. At this point, the files are approved to be sent to the client.

Item 2: Technical Capability

Item 2: Technical Capability

Q-CAD employs 15+ CAD operators and CAD managers which are highly skilled users of AutoCAD and Microstation and perform the rigid quality control standards established by Q-CAD. Q-CAD ensures CAD consistency of all CAD elements such as layers, colors and blocks, for all of its clients.

You may have already established a custom set of layering standards, titleblocks, fonts, line styles, dimension styles, and CAD background files related to your project development. Simply provide your custom standards, along with your sheets to be drafted, and we will implement them as part of your CAD drafting project.

A custom “profile” is setup for your organization. Each time a new project is submitted, your profile assures consistency between projects.

-----------------------

5

Below Expectations

1

Exceed Expectations

Dun & Bradstreet

Performance Scale

Q-CAD

Rating

1.2

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