WORKSHEET 1 - QuestGarden



WORKSHEET 1

Record some information on what it takes to put on a carnival.

What are the six steps to planning a carnival according to the website, ? List them below

1. ________________________________________________________

2. ________________________________________________________

3. ________________________________________________________

4. ________________________________________________________

5. ________________________________________________________

6. ________________________________________________________

Under the Determining Your Budget section from the site what is the first step you should you take to determine the cost of games and how much you should charge? (fill in the blanks with information form the site.)

a. Estimate _____ _______ _______you expect to come to your carnival. Chances are that even if your organization has not put on a carnival, they have put on events of some kind. Ask the administrators of your organization how many people typically turn out for events. If you are also inviting the general public, you may have to take a best guess at how many people to expect. You can also ask other schools in your area how many people attend their carnivals.

b. Once you have an estimate of how many people will attend, you can decide ______ ______ ______you will need. You could make a chart like this: use your math skills to complete the chart in the example.

|If we expect 200 kids, |

|And we have this many games: | Then lines will be this long: |

|10 games |20 players |

|15 games |13 players |

|_____ games |_____players |

|_____games |_____players |

Use this chart to estimate your fair numbers.

|If we expect __________ kids, |

|And we have this many games: | Then lines will be this long: |

|5 games | players |

|10 games | players |

|15 games |_____players |

|20 games |_____players |

Of course, this is an average, more popular games or games that take longer to play will have more kids in line. If there is food at your carnival, some kids will be off eating at any one time. But you can get a general idea of how many games you will need.

c. Have your Games Coordinator prepare a ________________________________. This is just a preliminary list to give you an idea on costs. You probably want to start with a bigger list of games than you expect to use, since some may turn out to be more cost effective for you than others. The costs would include expenses for renting, buying, or making the game and any needed supplies. At this point the costs will not include prizes.

d. Determine ___________________________________ during your carnival You could make a chart like this:

|If our carnival is 3 hours (180 minutes) long, |

|And the game takes this long: | Then this many can play: |

|30 seconds |360 players |

|1 minute |180 players |

|2 minutes |90 players |

|3 minutes |60 players |

How did they come up with the answers in the chart? __________________________________________________________________________________________________________________________________________

To find out how they came up with the answers you must convert the 180 minutes to seconds and then divide that total by the amount of time it takes to play the game.

To convert minutes to seconds you need to know that there are 60 seconds in one minute. Then you must multiply 60 times the number of minutes.

Use the chart below to determine how long your fair games might be if you chose 30 second games, 1 minute games, 2 minute games and 3 minute games. You also need to determine how long your fair will last. Example: 3 hours, 4 hours etc. You must then convert hours to minutes by multiplying the number of hours by 60 minutes.

|If our carnival is hours ( minutes) long, |

|And the game takes this long: | Then this many can play: |

|30 seconds | players |

|1 minute | players |

|2 minutes | players |

|3 minutes | players |

e. Have your Prize Coordinator work with the team to come up with target ____________________________________. You could make a chart like this:

|If 180 players do this game, |

|And this many win: | And prizes for this level cost: |

|Level 1 prize - 84 winners |$0.05 each |

|Level 2 prize - 60 winners |$0.10 each |

|Level 3 prize - 36 winners |$0.15 each |

|Then this game's prizes will cost: (84*$0.05) + (60*$0.10) + (36*$0.15) =$_________. |

Use this chart to determine your cost per game. Meet with the prize committee to see the cost of the prizes they chose to fill in the blanks of your chart.

|If ________ players do this game, |

|And this many win: | And prizes for this level cost: |

|Level 1 prize - 84 winners |$_______each |

|Level 2 prize - 60 winners |$_______each |

|Level 3 prize - 36 winners |$_______each |

|Then this game's prizes will cost: (84*$_____) + (60*$_____) + (36*$_____) =$________. |

f. To determine the total cost to you for each game: You would use equation A to find the cost for each game

Equation A. g + p = C

Cost to build, rent, or buy the game and supplies= g

Cost of prizes= p

Total cost of each game =C

g. Determine how much each game will cost you per player:

Total cost of the game / Number of players = Cost per player for the game

h. At this point, you can see which games are the most cost-effective. Using the Cost per player as a guide, decide on how much to charge to play a game:

Price to play - Your cost per player = Your profit per player

You may decide to charge more for a game that has higher costs. If you decide you need to charge more than $0.25 to $0.50 per game, you may need to rethink your game and/or prize costs. Keep in mind the economics of your area. If each child will play about 20 games at a cost of $0.50 per game, that will cost them $10.00. For some areas that may be fine, in others it might be impossible.

Also, look at the total picture. If you have some games where you barely break even per player, and others that you make $0.25, you can afford to subsidize the less profitable games. It depends on their fun factor for the children. For example, jumping structures tend to be expensive to rent and have a low number of children that can go through per hour. But they are a lot of fun and add atmosphere to your carnival.

Another consideration is the money generated from food sales (we'll tackle this next) and raffles. You may be able to generate income from these areas to cover some of your expenses on the games and prizes

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