Scan/Convert Image to Text

Scan/Convert Image to Text

Typically, scanned documents (like the PDFs created using the Ricoh multifunction devices' scan feature) are very large images, graphical representations of the scanned original. In addition to enormous file size, scanned images cannot be searched, since the "text" is only a picture made up of dots, containing no actual data.

Fortunately, there are two solutions:

? Scan using Acrobat Pro DC and a "personal" scanner. Acrobat automatically performs Object Character Recognition (OCR), analyzing the scanned information and, where possible, converting images back into text.

? Open a PDF (or other) image file in Acrobat Pro and run Recognize Text (OCR).

Scan and Run OCR

1. Launch Adobe Acrobat Pro DC. 2. Place the first page of your document face-down in the scanner. 3. Click Tools on the task bar and then click Create PDF.

The Create PDF dialog will appear.

4. Select Scanner and then click Next. 5. Respond to prompts as appropriate.

The document will be scanned and OCR performed.

NOTE: If scanning more than one page, place the next page in the scanner before selecting "scan more pages" and clicking OK.

6. When complete, save the PDF.

Scan/Convert Image to Text

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Revised: August 10, 2017

Run Recognize Text on Existing Image

Acrobat Pro can be used to run OCR to identify text in PDFs as well as a variety of other image files (JPG, GIF, PNG, etc).

1. Open the scanned image in Acrobat. ? If a PDF:

a) Select File > Open from the menu bar b) Locate and double-click on the PDF.

? If an image file (JPG, GIF, PNG, etc.): a) Click Tools on the task bar and then click Create PDF.

b) If necessary, select Single File and then click Select a File.

c) Locate and double-click on the image file.

d) Click the Create button.

2. Click Tools on the toolbar (top). The Tools icons will appear.

3. Click Enhance Scans

.

The Enhance Scans toolbar will display.

4. Click Recognize Text and then click In This File. The Recognize Text toolbar will appear.

5. Click Recognize Text. 6. When done, save the PDF.

Scan/Convert Image to Text

Page 2 of 2

Revised: August 10, 2017

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