Proceedings Template - WORD



Sample Word Document for the Proceedings of the IWCS

Author Name(s)

Dept. Affiliation, School/Corp. Affiliation

City, State, Country (other than USA)

+1-908-213-8988 · email address

Abstract

In this sample paper, we describe and provide the formatting guidelines for submissions to the Proceedings of the IWCS International Cable – Connectivity Symposium. Simply download this sample file from the web, and insert your information where applicable. These guidelines and template streamline the production process, promote uniformity of appearance, improve overall esthetics, and will enhance the interactive and functional aspects of the CD-ROM version. By conforming to the specs of this template, your paper will reflect the look of this document.

Keywords: Authors should list; keywords in this; section; please separate the keywords; with semicolons; for example; Wire; cable; symposium. This section enhances the searchability of the CD-rom.

Introduction

Your paper should be organized in the following order: Abstract (150 words), Keywords, Introduction, Main Body of Submission, Conclusion, Acknowledgments (where applicable), References, and Appendices (where applicable). Submissions are limited to 10 pages for technical paper and 5 pages for poster paper.

Open this sample Word document, go to File drag down to Save As, then find your designated folder and rename the file your IWCS-Abstract-No.doc (example: 067.doc) and then enter your own information and text.

Page Size: American Letter

Page Size MUST be American Letter (8-1/2”x11”). All material on each page should fit within a rectangle of 18 x 23.5 cm (7" x 9.2"), centered on the page, beginning 2.27 cm (0.8") from the top of the page and ending with 2.54 cm (1") from the bottom. The right and left margins should be 1.9 cm (.75”). The text should be in two 8.45 cm (3.33") columns with a .83 cm (.33") gutter.

Typeset Text

1 Normal or Body Text

Please use a 9-point Times Roman or Times New Roman font, or other Roman font with serifs, as close as possible in appearance to Times Roman in which these guidelines have been set. The goal is to have a 9-point text, as you see here. Please use sans-serif or non-proportional fonts only for special purposes, such as distinguishing source code. Text must be justified.

2 Subsequent Pages

For pages other than the first page, start at the top of the page, and continue in double-column format. The two columns on the last page should be as close to equal length as possible. Kindly do not add page numbers to your electronic files.

3 Section and Subsection Heads

Section heads should be flush left in 12 pt. Helvetica Bold, and numbered, upper and lower case. Subsections heads are subsequent numbers and 10 pt. Helvetica Bold, upper and lower case. (Note: For subsections, a word like the or a is not capitalized unless it is the first word of the header.)

3.3.1 Sub-subsection Heads. Sub-subsection heads should be treated as a bold paragraph lead-in. Sub-subsection heads should be 9 pt. Helvetica Bold-Italic, upper and lower case and the paragraph justified.

4 Title and Authors

The following are the specs for the upper portion of your paper:

• Title: Helvetica 14-point bold, upper and lower case, centered.

• Authors: names should consist of first name, middle initial, last name, upper and lower case, centered under the title, 12 pt. Helvetica bold italic.

• Affiliations: Helvetica 10pt, upper and lower case. Phone number and e-mail address(es) in Helvetica 10-point are requested. If only one address is needed, center all address text. For two addresses, use two centered columns, and so on. For more than three authors, you may have to improvise.[1]

Table 1. Table captions should be placed above table, centered, and in 9 pt. Helvetica Bold

|Paper |Margins |Middle |Bottom |

|Top |0.8” (2.27 cm) |Last |First |

|Bottom |1” (2.54 cm) |Left & Right |.75” (1.9 cm)* |

*The use of SI Units must be used for all weights and measures. If other units are used, the equivalent SI Unit should be included as shown above.

5 Registered Names and Trademarks

Use of company name should be restricted to the author’s affiliation on the title page and/or the author’s biography at the end of the paper. Use of registered names and trademarks should be avoided. Overtly commercial papers will be returned and must be revised before being accepted for publication or presentation.

6 References and Citations

Footnotes should be Times New Roman 8-point, and justified to the full width of the column.

The references are 9 pt., see Section 9, but ragged right, because of website, url and ftp site addresses. References should be published materials accessible to the public. References should be numbered in its own section at the end of the paper (again see section 9) and this numbering scheme used with text to call out a reference, such as [1]. Internal technical reports may be cited only if they are easily accessible (i.e. you can give the address to obtain the report within your citation) and may be obtained by any reader. Proprietary information may not be cited. Private should be acknowledged within text, not referenced (e.g., “[Coyle, personal communication]”).

7 Equation Numbers

When numbering equations, enclose equation number in paren- theses and place flush right with right-hand margin of the column.

5+12=17. (1)

8 Headers and Footers

Do not include headers or footers in your submission. These will be added when the publications are assembled.

Figures, Tables and Captions

(4a) Authors with color figures, authors please be aware your figures are printing in black and white (grayscale) in the body pages of the proceedings. We suggest you print your paper to a black/white printer (or black-white version) to be sure that the tones, screening, images reproduce well in black and white. Your images may appear in color on your electronic submissions and will appear in color in the ACM digital library.

(4b) Resolution: We recommend images to be at least 300 or 600 dpi for quality reproduction and saved as .tif images.

(4c) TIF vs JPG (JPEG) images: TIFs were (and should be created) created for pre-press applications where quality takes priority over file size. While TIFs can be compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. JPEG was designed as a compressed image format designed to keep the file size small which makes it ideal for use in web graphics. To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lousy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(4d) Rules/Lines: We recommend for quality reproduction of rules in your graphs, tables or charts, that the rules are at least a 0.5 pt. and black. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- bear in mind that your laser printers have a far lower resolution than the image setters that will be used.

(4e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation that all fonts are embedded or included in the figure correctly.

(4f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies should also be flattened.

Place Tables/Figures/Images in text as close to the reference as possible (see Figure 1). Tables and Figures should be numbered consecutively. It may extend across both columns to a maximum width of 17.78 cm (7”). Note: your PDF electronic submission will be used for both the printed and CD-ROM versions of the proceedings. Be aware as a general rule graphics in the printed version will depicted in black and white. On the CD-ROM however, the graphics will be portrayed in color whenever possible. Please be aware of the quality of your figures, illustrations, and photos.

Captions should be Helvetica 9-point bold. They should be numbered (e.g., “Table 1” or “Figure 2”), please note that the word for Table and Figure are spelled out. Figure captions should be centered beneath the image or picture, and Table captions should be centered above the table body.

[pic]

Figure 1. Falling edge at points progressively further from the row driver

Conclusions

A brief summary of your research results should be included in this section toward the end of the paper.

Acknowledgments

Special thanks to the IWCS staff for making this template available for this year’s publication.

References

1] G. E. Anderson and B. R. Smith, “Multicarrier Modulation for Data Transmission: An Idea Whose Time Has Come,” Intell. Commun. Mag., 28(5), 5-14 (May, 1990).

2] S. Bonger. and K. D. Loch, eds., Ethics and Computer Use, 2nd ed., Elsevier, Amsterdam, p. 105 (1999).

3] etc.

Pictures of Authors

At the end of your paper, please include the name, mailing address, a brief biographical sketch and a 2 in. (50 mm) square photograph of each author. Please scan the photo at 300 dpi, use the grayscale setting on your scanner, and place photo into position on your electronic document.

Convert Document to PDFs

We request that you submit your paper as a .pdf file. Before converting, make sure your document is American letter size (8.5 X 11”). Make sure under preferences in Adobe Acrobat you choose High Quality or Press Quality.

When Acrobat finishes creating the pdf, review the pdf. Make sure that if you used scientific equations that they converted properly.

Submitting Your .pdf File

Go to the same website you used to submit your abstract. Type in your user name and password. Click on Submit Paper and follow instructions.

Columns on Last Page Should Be Made As Close As Possible to Equal Length, eliminate this text from your file (before you submit)

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[1] If necessary, you may place some address information in a footnote, or in a named section at the end of your paper.

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