INTRODUCING THE WORD PROCESSOR VOCABULARY
KEYBOARDING AND WORD PROCESSOR VOCABULARY
Integrated Business Applications
Ms. Cori, Instructor
Alignment—the position of text between the margins (left, centered, right, or justified)
Alt key—used to display key tips on the Direct Access Toolbar and Tabs
Antonym—a word that has the opposite meaning of another word
AutoComplete—a feature in Word that guesses names of calendar items, such as the days of the week and months as you type them, and then suggests the complete word
AutoCorrect—a feature in Word that automatically corrects commonly misspelled words and incorrect capitalization
Arrow keys (Directional Keys)—four keys that move the cursor up, down, right, and left on the screen without changing any text
Backspace key—a key that erases the character directly to the left of the cursor
Bibliography—a list of articles, books, etc. along with the author and publisher information, that is used when writing a report
Bold—a way of formatting text to make it thicker and darker
Building Block—document parts that you can store in Word and reuse
Bullet—any small character that appears before an item in a list
Bump Keys—keys F and J which help you find the correct placement of your fingers
Button—dialog box option that is used to initiate an action; buttons are selected by clicking on them
Callout—a box or bubble used in cartoons to indicate a character’s speech or thoughts
Cancel button—button available in move dialog boxes that removes the dialog box and returns to the Word window without making changes
Cell—the intersection of a row and a column in a table
Center—to position text so that it is centered between the left and right margins
Character—any letter, number, or symbol that can be displayed on the computer screen
Click—the act of pressing the left and/or right mouse button
Clip Art—graphics that are already drawn or photographed and available for use in documents
Clipboard—a temporary storage place in the computer’s memory where cut and copied text or objects are placed; can hold only one selection at a time
Clip Organizer—a collection of clip art images stored on your computer
Closed file—a file that has been removed from the screen and computer’s memory
Column—a group of cells that run vertically in a table.
Copy—a tool that makes a “copy” of text or an object, and places it in the computer’s memory called the clipboard
Crop—to remove part of a picture
Cursor (Insertion Point)—a blinking vertical line on the screen that indicates where characters entered from the keyboard are placed; the point at which you are typing
Cut—removes the text/object from a document and places it on the clipboard
Default Setting—the way a computer is set up at the factory; an option that is preselected
Delete key—a key that erases the character directly to the right of the cursor
Dingbat—a picture created by a special font such as Wingdings
Document (File)—material that can be typed into the word processor, such as a letter or research paper stored on a network, hard drive, or flash drive
Document collaboration—working with others to create, review, and revise a document
Double-click—the act of quickly pressing and releasing the left mouse button twice
Draft View—a way of viewing a document on screen that shows only the text of a document; you do not see headers, footers, margins, columns, or graphics
Drag-and-drop—to drag selected text from one place in a document to another
Edit—to modify the contents of a document
Enter key—key used to indicate the end of an entry; pressed at the end of each paragraph
Entry box—a dialog box launcher option into which information is typed
Ergonomic keyboards—keyboards that are designed to relieve stress that can result from repeated and/or longtime use
Escape key—a key used to cancel (escape from) a document’s current operation
Exit—to end a program/application and remove it from memory
Filename—a name for a file stored, up to 255 characters in length; the following characters may not be used in a filename: * \ : > < ? “ ” / |
Find—to search a document for each occurrence of a word or phrase that you specify
Font (Typeface)—the shape of a set of characters; a specific type design
Font Size—the height of characters in points; you can choose a preset number up to 72 or you can type in any number up to 1638
Font style—a formatting feature you can apply to a font to change its appearance; common styles are bold, italic, and underline
Footer—text that appears at the bottom of every page in a document
Format—to change the appearance or look of text
Format Painter—a feature in Word that allows you to copy the format of selected text to other text
Full Screen Reading View—a way of viewing a document on screen that shows text on the screen in a form that is easy to read
Gradient—fill setting where one color fades into another color.
Grammar checker—a feature that automatically checks a document for grammatical errors
Gutter margin (inside margin)—the right margin on a left page and the left margin on the right page when a document is set up with mirrored margins
GWAM—gross words a minute; the number of words typed (speed)
Handles—the tiny squares or circles located around the sides and corners of an image used to resize an image.
Hard return—pressing the Enter key at the end of a line
Home Row keys—keys on which your fingers start typing and return to after you press a key; the home row keys are A S D F J K L and ;
Header—text that appears at the top of every page in a document
Hunt and Peck—searching for keys to type on the keyboard instead of using the touch method
Hyperlink—the blue, underlined text that takes you directly to a Web site or different portion of a Web page when you click it
I-Beam—the shape of the mouse pointer when moved into a document; clicking the mouse places the cursor at the position of the I-Beam Pointer
Icon—a small picture that when double-clicked, starts a program or performs a task.
Italic—a text style that makes text slanted to the right
Justified—a format where both sides of the paragraph line up at the left and right with no jagged edges
Keyboarding—the ability to enter text or data into a computer using certain fingers for certain keys without looking at the keys (touch typing)
Keystroking—pressing keys correctly
Keyword—word or words used in a search
Landscape Orientation—a way of printing a document so it is wider than it is long
Leaders—a line of dots or dashes between tabs used as a visual aid
Left-Align—a format where the left edge of the paragraph is straight and the right edge is jagged
Left Tab—a setting that aligns text along the left side of the words indicated by an L on the ruler.
Line spacing—the amount of space between lines of text
Margins—the blank areas around the top, bottom, and sides of a page
Markup—comments and tracked changes
Menu—a list of commands
Multilevel list (outline numbered list)—a list with two or more levels of bullets or numbering
Mouse—a common input device for inputting data into a computer to perform a variety of tasks
Mouse Pointer—a shape displayed on the screen when the mouse is in use
Office Button—button you click to open a menu that contains commands for working with files
Office Clipboard—available only to Microsoft Office programs on which you can collect (cut or copy) up to 24 items
On-screen Keyboard—a keyboard that appears on the screen to be used as a visual and/or to allow users to input data with a mouse or another input device
Opening a File—the process where a saved file is transferred from the network, hard drive, and/or flash drive and displayed on the word processor screen/desktop
Orphan—the first line of a paragraph at the bottom of a page left by itself ("An orphan is left behind, whereas a widow must go on alone.")
Outline View—a way of viewing a document on screen that displays headings and text in outline form so you can see the structure of your document and reorganize easily; headers, footers, page boundaries, graphics, and backgrounds do not appear
Page Break—the place where one page ends and another begins
Paste—to place a copy of whatever is currently on the clipboard onto the page
Peer editing—a form of collaboration where a peer edits a document
Plagiarism—the act of copying text or ideas from another person and claiming them to be your own
Point—the unit used to measure the size of text; there are 72 points to an inch
Pointing—using the mouse to position the insertion point at a desired location on the computer screen
Portrait Orientation—a way of printing a document so it is longer than it is wide
Position—your posture and how you place yourself in relation to your computer equipment
Print—to send a copy of the document currently displayed on the screen to the printer to produce a hardcopy
Print Layout View—the most common way of viewing a document on screen; it shows how a document will look when it is printed displaying headers, footers, margins, columns, and graphics
Print Preview—a way of viewing a document on screen that enables you to see the document as it will appear when printed
QWERTY—the arrangement of the keys on a standard English keyboard named after the first six letters on the top row of letters on the keyboard
Quick Access Toolbar—a small toolbar located at the top of the left of an Office program window next to the Office Button that contains buttons (icons) that are clicked to perform actions; default buttons are Save, Undo, and Redo
Replace—to search a document for each occurrence of a specific word or phrase that you specify and then replace the word or phrase with another word or phrase that you specify
Ribbon—an area at the top of an Office program window that contains commands for working with the open file; the commands are organized under tabs
Right-align—a format where the right edge of the text is straight and the left edge is jagged
Right Tab—a setting that aligns text along the right side of the words indicated by a backwards L on the ruler
Rotation Handle—a green circle that appears connected to a selection rectangle around an object so that you can rotate the object
Row—a group of cells that run horizontally in a table
Rulers—located at the top and left side of the document window used for measuring; contain markers for formatting text
Save—to transfer a document from the computer’s memory to the network, hard drive, and/or flash drive
Screen Scroll—bringing hidden parts of the document into view
Scroll—using the scroll bar, keyboard, or mouse to bring hidden parts of a document into view
Scroll Bar—used to display different parts of a document located at the right side of the Word window/screen
Select—to highlight a block of text
Selection Rectangle—the box that appears around an object when it is selected
Show/Hide—a command that allows you to see hidden formatting marks in a document
Sizing Handle—a square, circle, or set of three dots that appears on a selection rectangle around an object for you to drag to resize the object
SmartArt—predesigned charts and diagrams that you can insert in a document; including Cycle, Radial, Pyramid, Venn, Target diagrams, and Organization Charts
Sort—to arrange a list of words or numbers in ascending or descending order
Spelling checker—a feature that automatically compares words to those in a dictionary file to determine if they are spelled correctly
Status Bar—the bar at the bottom of the Word window that displays information about the current document (page number, word count, grammar buttons, layout view, and zoom slider)
Subscript—text that is reduced in size and lowered to the bottom of the current line
Superscript—text that is reduced in size and raised to the top of the current line
Synonym—a word that has a similar meaning to another word
Tab (Tab Stop)—an indicator in a paragraph that marks the place where the insertion point will stop when you press the Tab Key
Table—an arrangement of text or numbers in rows and columns similar to a spreadsheet
Template—a file that already contains the basic elements of a document, such as page and paragraph formatting, fonts, and text, and from which you can create a new document
Text—any character or group of characters in a document
Text Box—a shape specifically designed to hold text
Theme—a coordinated set of fonts, styles, and colors in a document that determines the default font, the colors applied to heading, and other features of the document
Thesaurus—a build-in reference for finding synonyms for words in a document
Thumbnail Pane—a viewing pane located on the left side of the View window that contains miniatures of all the pages in the document
Thumbnails—miniatures of each page in the document
Timed Writing—a typing activity performed for a specific amount of time to develop typing speed
Title Bar—a bar at the top of the document used to display the file name of the current document
Toggle Command—a command that you can select or deselect to switch between two options or to turn a feature on or off
Toggle—to switch between two options or to turn a feature on or off
Toolbar—a small bar that appears at the top or bottom of a window instead of the Ribbon to display buttons you can click to quickly choose a command
Track Changes—a tool in Word that keeps a record of any changes you or a reviewer makes in a document by formatting inserted text in a color and underlined, and deleted and moved text in a balloon in the right margin
Undo—to reverse a recent action
Underline—a text style that puts a line (underscore) under text
Vertical Alignment—the position of text on a page between the top and bottom margins
Web Layout View—a way of viewing a document on screen that simulates the way a document will look when it is viewed as a Web page; text and graphics appear they way they would in a Web browser, and backgrounds are visible
Widow—the last line of a paragraph at the top of a page left by itself ("An orphan is left behind, whereas a widow must go on alone.")
Window (Screen or Desktop)—area where text is entered and edited in Word
Windows XP Professional, Vista, Windows 7—currently used operating systems
Word Processing—the use of a computer and software to enter and edit text and produce documents such as letters, memos, forms, and reports
Word Wrap (Soft Enter)—a feature in Word that automatically wraps words around to the next line when they will not fit on the current line
WordArt—stylized text that is treated as an object
Workgroup Collaboration—the process of working together in teams, sharing comments, and exchanging ideas for a common purpose
WYSIWYG—an acronym that stands for “What You See is What You Get”; allows you to see what the final document will look like
Zoom—the percentage the document is magnified or reduced on the screen
Zoom Slider—a bar in the lower-right corner of an Office program window that you can use to increase or decrease the size of the document on screen
REFERENCES:
Ambrose, Anne Peele, and Dorothy L. R. Jones. Spotlight On Input Technologies. United States: Thomson Course Technology, 2007.
Brown, Beth, Elaine Malfas Jones, and Jan Marrelli. A Guide to Microsoft Office 2007. New Jersey: Lawrenceville Press, Inc., 2007.
Gipp, Jennifer. Spotlight On Word Processing. United States: Thomson Course Technology, 2008.
Pasewark, William R., Ph.D., Scott G. Pasewark, William R. Pasewark, Jr., Ph.D., Carolyn Denny Pasewark, Jan Pasewark Stogner, Beth Pasewark Wadsworth, and Katherine T. Pinard. Microsoft Office Word 2007. United States: Course Technology, Cengage Learning, 2008.
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