Federal Financial Management System Requirements

[Pages:126]Federal Financial Management System Requirements

OFFM-NO-0106 January 2006

Abbreviations

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Core Financial System Requirements

Abbreviations

x

Core Financial System Requirements

Contents

Abbreviations ..............................................................................................vii

Introduction .................................................................................................. 1

Federal Financial Management Framework................................................. 2

FFMSR MODEL ........................................................................................................... 2

FRAMEWORK GOALS .................................................................................................... 3

Requirements Interpretation Guidelines....................................................... 4

MANDATORY VERSUS VALUE-ADDED REQUIREMENTS ..................................................... 4

INTERNAL CONTROL REQUIREMENTS ............................................................................. 5

QUERY VERSUS REPORT REQUIREMENTS ...................................................................... 5

REQUIREMENTS APPLICABILITY...................................................................................... 6

Core Financial System Overview ................................................................. 8

CORE SYSTEM FUNCTIONS ........................................................................................... 8

CORE FINANCIAL SYSTEM FUNCTIONAL REQUIREMENTS SUMMARY .................................. 9

System Management Function .................................................................. 11

ACCOUNTING CLASSIFICATION PROCESS...................................................................... 11

DOCUMENT AND TRANSACTION CONTROL PROCESS ..................................................... 13

DOCUMENT REFERENCING AND MODIFICATION PROCESS .............................................. 17

SYSTEM-GENERATED TRANSACTIONS PROCESS........................................................... 20

AUDIT TRAILS PROCESS ............................................................................................. 22

General Ledger Management Function ..................................................... 24

GENERAL LEDGER ACCOUNT DEFINITION PROCESS ...................................................... 24

TRANSACTION DEFINITION PROCESS............................................................................ 25

GENERAL LEDGER UPDATING AND EDITING PROCESS ................................................... 26

UPWARD/DOWNWARD SPENDING ADJUSTMENT PROCESS ............................................. 27

GENERAL LEDGER ANALYSIS AND RECONCILIATION PROCESS ....................................... 28

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ACCOUNTING PERIOD MAINTENANCE AND CLOSING PROCESS ....................................... 29

FINANCIAL REPORTING PROCESS ................................................................................ 30

Budgetary Resource Management Function.............................................. 34

BUDGET PLANNING PROCESS...................................................................................... 34

BUDGET PREPARATION PROCESS................................................................................ 35

BUDGET AUTHORITY PROCESS.................................................................................... 37

FUNDS DISTRIBUTION PROCESS .................................................................................. 38

FUNDS CONTROL PROCESS ........................................................................................ 40

FUNDS STATUS PROCESS ........................................................................................... 43

Payment Management Function ................................................................ 46

PAYEE INFORMATION MAINTENANCE PROCESS ............................................................. 46

ACCOUNTS PAYABLE PROCESS ................................................................................... 49

INVOICING PROCESS................................................................................................... 50

DISBURSING PROCESS ............................................................................................... 53

PAYMENT FOLLOW-UP PROCESS................................................................................. 59

Receivable Management Function............................................................. 62

CUSTOMER INFORMATION MAINTENANCE PROCESS ...................................................... 63

RECEIVABLES AND BILLING PROCESS........................................................................... 64

DEBT MANAGEMENT PROCESS .................................................................................... 67

COLLECTIONS AND OFFSETS PROCESS ........................................................................ 70

Cost Management Function ....................................................................... 73

COST SETUP AND ACCUMULATION PROCESS ................................................................ 73

COST DISTRIBUTION PROCESS .................................................................................... 74

COST REPORTING PROCESS ....................................................................................... 75

Fund Balance with Treasury Management Function.................................. 76

TREASURY INFORMATION MAINTENANCE PROCESS ....................................................... 76

PAYMENT CONFIRMATION PROCESS ............................................................................ 77

RECONCILIATION AND REPORTING PROCESS ................................................................ 78

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Technical System Requirements ............................................................... 82

GENERAL DESIGN/ARCHITECTURE............................................................................... 82

INFRASTRUCTURE....................................................................................................... 83

USER INTERFACES ..................................................................................................... 84

INTEROPERABILITY ..................................................................................................... 85

WORKFLOW/MESSAGING ............................................................................................ 86

DOCUMENT MANAGEMENT .......................................................................................... 87

INTERNET ACCESS ..................................................................................................... 88

SECURITY .................................................................................................................. 88

OPERATIONS.............................................................................................................. 90

AD HOC QUERY ......................................................................................................... 91

DOCUMENTATION ....................................................................................................... 93

SYSTEM PERFORMANCE ............................................................................................. 94

Appendix A--References Appendix B--Requirement Drafting Guidelines Appendix C--Standard Core Financial System Reports Appendix D--Contributors

Figures

Figure 1: FFMSR Components .................................................................................. 2

Figure 2: System Functions ....................................................................................... 8

Figure 3: Technical Requirement Groupings ............................................................. 9

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Core Financial System Requirements

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