PEMBROKESHIRE COUNTY COUNCIL



PEMBROKESHIRE COUNTY COUNCIL

JOB DESCRIPTION

|JOB TITLE: |Learning & Development Administrator |POST REF: PS 052 |

|DIVISION: |Human Resources |GRADE: Grade 5 |

|RESPONSIBLE TO: |The Principal Learning & Development Adviser |Role Profile: CA3.5A |

|JOB PURPOSE |

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|To provide effective administrative support to the Corporate Learning and Development Team. To develop and administer the management information systems |

|required to deliver efficient corporate learning and development services. |

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|PRINCIPAL RESPONSIBILITES |

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|To develop and maintain a range of administrative systems to keep records of learning and development events and delegates to support the effective |

|delivery of Corporate Learning & Development services |

|To develop and maintain management information systems, for data collection/analysis of information and monitor and collate financial and statistical |

|information contributing to annual reporting |

|To undertake financial procedures to meet the needs of the Service including monitoring and interrogating budgets, expenditure, purchase card, and ledger|

|activity on behalf of the budget holder |

|To liaise with Finance regarding expenditure, income, the processing of invoices and other financial procedures |

|To provide administrative support for POD (Pembrokeshire Online Development) our learning management system |

|To organise corporate courses, including room bookings, delegate lists and circulation of course details and materials |

|Co-ordinate the content and manage the production of ‘Insight’ the Corporate Learning and Development Newsletter |

|Use the Content Management System to update and maintain the Corporate Learning and Development Intranet |

|To contribute towards the successful provision of training programmes by ensuring that effective working relationships are established and developed with|

|colleagues, delegates and training providers |

|Assist with the commissioning process, liaising with external training providers and ensuring the smooth set up, administration and evaluation of |

|externally delivered training courses |

|To participate in the setting of objectives, strategies, plans, programmes and procedures as a member of the Corporate Learning and Development Team |

|To undertake a wide variety of clerical duties, including answering the telephone, wordprocessing, photocopying and filing |

|To prepare training rooms and materials for training events to a consistently high standard and within agreed timescales |

|To undertake any other duties associated with the effective day to day running of the Corporate Learning & Development Service. |

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|PERSON SPECIFICATION |

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|NVQ level III Business Admin, or equivalent, or to be working towards it. |

|Possess 3 subjects at GCSE level or equivalent including English Language |

|At least 2 years experience working in an office environment. |

|Familiar with modern office technology and communication systems. |

|Sound knowledge and technical ability to operate IT software packages including Excel, Word and PowerPoint and well-developed keyboard skills |

|Significant experience of creating and using management information systems to monitor, collate and analyse information |

|Must be a confident communicator with a flexible approach and capable of working with limited supervision |

|Proven ability to work under pressure with a high degree of accuracy and attention to detail |

|Able to take responsibility, act on own initiative and work as part of a dedicated and professional team |

|Possess a full clean driving licence |

|Welsh is to be learned when appointed. |

Workplace: Pembrokeshire Archives, Haverfordwest. Date: December 2019

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