PEMBROKESHIRE COUNTY COUNCIL
PEMBROKESHIRE COUNTY COUNCIL
JOB DESCRIPTION
|JOB TITLE: |Learning & Development Administrator |POST REF: PS 052 |
|DIVISION: |Human Resources |GRADE: Grade 5 |
|RESPONSIBLE TO: |The Principal Learning & Development Adviser |Role Profile: CA3.5A |
|JOB PURPOSE |
| |
|To provide effective administrative support to the Corporate Learning and Development Team. To develop and administer the management information systems |
|required to deliver efficient corporate learning and development services. |
| |
|PRINCIPAL RESPONSIBILITES |
| |
|To develop and maintain a range of administrative systems to keep records of learning and development events and delegates to support the effective |
|delivery of Corporate Learning & Development services |
|To develop and maintain management information systems, for data collection/analysis of information and monitor and collate financial and statistical |
|information contributing to annual reporting |
|To undertake financial procedures to meet the needs of the Service including monitoring and interrogating budgets, expenditure, purchase card, and ledger|
|activity on behalf of the budget holder |
|To liaise with Finance regarding expenditure, income, the processing of invoices and other financial procedures |
|To provide administrative support for POD (Pembrokeshire Online Development) our learning management system |
|To organise corporate courses, including room bookings, delegate lists and circulation of course details and materials |
|Co-ordinate the content and manage the production of ‘Insight’ the Corporate Learning and Development Newsletter |
|Use the Content Management System to update and maintain the Corporate Learning and Development Intranet |
|To contribute towards the successful provision of training programmes by ensuring that effective working relationships are established and developed with|
|colleagues, delegates and training providers |
|Assist with the commissioning process, liaising with external training providers and ensuring the smooth set up, administration and evaluation of |
|externally delivered training courses |
|To participate in the setting of objectives, strategies, plans, programmes and procedures as a member of the Corporate Learning and Development Team |
|To undertake a wide variety of clerical duties, including answering the telephone, wordprocessing, photocopying and filing |
|To prepare training rooms and materials for training events to a consistently high standard and within agreed timescales |
|To undertake any other duties associated with the effective day to day running of the Corporate Learning & Development Service. |
| |
|PERSON SPECIFICATION |
| |
|NVQ level III Business Admin, or equivalent, or to be working towards it. |
|Possess 3 subjects at GCSE level or equivalent including English Language |
|At least 2 years experience working in an office environment. |
|Familiar with modern office technology and communication systems. |
|Sound knowledge and technical ability to operate IT software packages including Excel, Word and PowerPoint and well-developed keyboard skills |
|Significant experience of creating and using management information systems to monitor, collate and analyse information |
|Must be a confident communicator with a flexible approach and capable of working with limited supervision |
|Proven ability to work under pressure with a high degree of accuracy and attention to detail |
|Able to take responsibility, act on own initiative and work as part of a dedicated and professional team |
|Possess a full clean driving licence |
|Welsh is to be learned when appointed. |
Workplace: Pembrokeshire Archives, Haverfordwest. Date: December 2019
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