UNIVERSITY OF VERMONT
UNIVERSITY OF VERMONT
STUDENT-ATHLETE HANDBOOK
2014-15
Contents
Our Common Ground
Mission of Intercollegiate Athletics
Sport Supervisors
Academics/Eligibility
Academic Calendar
Student-Athlete Development
Athletic Medicine
Athletic Performance
Equipment Room
Travel Policies
Athletic Communications
Athletics Advisory Board
Financial Aid
Study Abroad Policy
Playing/Practice Season
Extra Benefits
Complimentary Admissions
Official Visits/Student Host Instructions
Drug Testing/Banned Drugs
Grievance Procedures/Bias Incidents
Department of Athletics Directory
Campus Directory
Code of Conduct
Our Common Ground
"Education is not preparation for life. Education is life itself."
-- John Dewey, educator, philosopher, UVM Class of 1879
The University of Vermont is an educationally purposeful community seeking to prepare students to live in a diverse and changing world. We who work, live, study, teach, do research, conduct business, or participate in the University of Vermont are members of this community. As members, we believe in the transforming power of education and agree to help create and foster an environment where we can discover and reach our true potential.
We aspire to be a community that values:
RESPECT. We respect each other. We listen to each other, encourage each other and care about each other. We are strengthened by our diverse perspectives.
INTEGRITY. We value fairness, straightforward conduct, adherence to the facts, and sincerity. We acknowledge when things have not turned out the way we had hoped. As stewards of the University of Vermont, we are honest and ethical in all responsibilities entrusted to us.
INNOVATION. We want to be at the forefront of change and believe that the best way to lead is to learn from our successes and mistakes and continue to grow. We are forward-looking and break new ground in addressing important community and societal needs.
OPENNESS. We encourage the open exchange of information and ideas from all quarters of the community. We believe that through collaboration and participation, each of us has an important role in determining the direction and well-being of our community.
JUSTICE. As a just community, we unite against all forms of injustice, including, but not limited to, racism. We reject bigotry, oppression, degradation, and harassment, and we challenge injustice toward any member of our community.
RESPONSIBILITY. We are personally and collectively responsible for our words and deeds. We stand together to uphold our common ground.
Intercollegiate Athletics
Mission Statement
The intercollegiate athletics program at the University of Vermont facilitates the personal growth and education of individuals through their participation in a comprehensive program of NCAA Division I sports. As an integral part of the university, the intercollegiate athletics program actively promotes equity and diversity, fosters the pursuit of academic and athletic excellence, and provides community enrichment.
Vision Statement
As a program of national prominence, the University of Vermont intercollegiate athletics program is built upon a commitment to excellence. This commitment guides our student-athletes in their roles as scholars, athletes, citizens, and campus leaders and our staff in fulfilling their responsibilities as educators and mentors. Challenging competitive activities, outstanding facilities, high quality support services, and exceptional coaching ensure that UVM student-athletes realize their full academic, personal, and athletic potential
The intercollegiate athletics program, through sustained competitive success and the excitement and festivities accompanying its athletic events, builds pride and esprit de corps, uniting our campus, alumni, friends, and the citizens of the great state of Vermont.
Staff members embrace the privilege to serve our student-athletes, the University and its community. They honor this privilege by cultivating an environment in which a strong work ethic, mutual respect, honesty, integrity, and teamwork flourish. In representing the ideals of educational sport, staff members maintain the highest ethical standards and steadfastly honor the traditions, values, and mission of the university.
Statement on Diversity
The Department of Athletics shares this statement as a reflection of its mission to promote equity and diversity, to facilitate personal growth, and to sustain excellence in all activities
We recognize and celebrate the unique opportunities that sport provides in uniting disparate groups in a common goal. We embrace the essential value of unity that is so important for team success, as well as the vital educational value of diversity of backgrounds, experiences and ideas.
Therefore, the Department of Athletics strives to create a diverse, inclusive community in which all students and staff members feel safe, respected and valued – regardless of any aspect of one’s identity, including but not limited to race, ethnicity, national origin, sex, gender identity, sexual orientation, religion, socioeconomic status, ability or age.
Central to our commitment is a sustained effort to increase participation by students and staff from historically underrepresented groups. This effort is integral to the department’s mission to cultivate in all of our student-athletes the inter-cultural competency they need to excel personally and professionally in our increasingly diverse society. To this end, we not only challenge attitudes and behaviors that are hurtful or disrespectful; we strive to become a model of success- for UVM and other colleges and universities-nurturing an environment in which multicultural diversity, inclusion, and mutual engagement are central departmental values and hallmarks of excellence.
The University of Vermont sponsors 18 intercollegiate sports:
MEN WOMEN
Basketball Basketball
Cross Country Cross Country
Ice Hockey Field Hockey
Lacrosse Ice Hockey
Skiing (Nordic & Alpine) Lacrosse
Soccer Skiing (Nordic & Alpine)
Track & Field (indoor/outdoor) Soccer
Swimming & Diving
Track & Field (indoor/outdoor)
The student-athletes who participate in the 18 programs at the University of Vermont are expected to compete in intercollegiate athletics under a model that emphasizes integrity and ethical conduct. Each program is an integral part of the overall department, and each student-athlete’s educational experience remains paramount.
Sport Supervisors
Each varsity program is supervised by an athletic administrator who works with the coaching staff on issues such as competition scheduling, budget, staff and program evaluation, student-athlete wellbeing and expectations, and general oversight of the program. Sport supervisors are excellent resources for student-athletes in their respective sports, and student-athletes are encouraged to get to know their sport supervisor. 2010-2011 Sport Supervisors:
Bob Corran, Associate Vice President & Director of Athletics
Men’s Basketball
Men’s Ice Hockey
Men’s Lacrosse
Jeff Schulman, Senior Associate Director of Athletics
Field Hockey
Women’s Ice Hockey
Sue Hagens, Associate Director of Athletics, Senior Woman Administrator
Women’s Basketball
Women’s Soccer
Men’s & Women’s Cross Country
Men’s & Women’s Track & Field
Joe Fischer, Associate Director of Athletics
Men’s Soccer
Men’s & Women’s Skiing
Krista Balogh, Assistant Director of Athletics
Women’s Lacrosse
Women’s Swimming & Diving
ACADEMICS
A student-athlete is expected to take full advantage of the quality academic experience at the University of Vermont. Each student-athlete must play the lead role in reaching academic goals through dedication and commitment in the classroom. Academic policies and procedures of the University of Vermont and the NCAA are described in the following sections.
Class Attendance
Class attendance and participation are essential for academic success. A student-athlete at the University of Vermont is expected to attend all meetings of a class. Each team will establish rules regarding class attendance, and excessive class absenteeism may result in suspension from practice and/or competition, loss of an athletic grant-in-aid, and/or dismissal. Under NCAA guidelines, it is impermissible to miss class for an on-campus practice.
Academic Support Services
A student-athlete at the University of Vermont is encouraged to take advantage of the multiple academic resources and services available on campus, including faculty advisors, college dean’s office student services, the Learning Cooperative, ACCESS, and Career Services. In addition, the Department of Athletics provides athletics advisors in the Student Athlete Success Center in Patrick Gym. Each varsity team is assigned an academic advisor. See Student Athlete Development on the Athletics website for details. The Student Athlete Success Center is also the place where a student-athlete may access a computer and/or UVM’s wireless network and a quiet place to study.
Athletic-Academic Conflicts
The Faculty Senate passed the following motion as a policy on athletic-academic conflicts:
Students participating in intercollegiate athletics should plan their schedules with special care, recognizing the primary importance of all of their university academic responsibilities. Each semester, members of varsity teams are responsible for submitting their planned schedule of athletic competition in writing to their instructors by the end of the second full week of classes. Students and instructors should then discuss potential conflicts between course requirements and intercollegiate competitions. When an unavoidable conflict exists, the student and instructor should seek a resolution which permits the student to address the course requirement and participate in the athletic competition. The instructor has final authority on this matter.
Physical Education Credit For Athletic Participation
A varsity student-athlete is eligible to receive one physical education activity credit per sport per year for participating in intercollegiate athletics. The student-athlete must be listed on the team roster for the current semester and enroll in PEAC-Varsity Sports during the add/drop period. Student-athletes should enroll for this credit during the semester of their primary competition season. It is the student-athlete’s responsibility to register for this credit. Please note that not all UVM colleges accept physical education activity credit toward their majors.
NCAA Academic Eligibility Requirements
A student-athlete must be enrolled in a minimum of 12 credit hours during the fall and spring semesters to be eligible for practice and competition. If a student-athlete drops below 12 credit hours, the student-athlete is immediately ineligible for practice and competition. The only exception to the 12 credit hour rule is for a student-athlete in the final semester of undergraduate enrollment and final season of eligibility, and the lesser amount of credits required for graduation in that semester has been verified by the respective dean’s office.
Student-athletes must meet the following NCAA eligibility regulations:
Credit hour Requirement: 24 degree credits prior to the start of the third semester
18 degree credits in the previous two semesters
6 degree credits in the preceding semester
Major Requirement: Declare a major before the start of the third year of enrollment
GPA Requirement & Second year of enrollment
% of degree: GPA = 1.80 gpa
(by start of the year)
Third year of enrollment
GPA = 1.90 gpa
% of degree = 40%
Fourth year of enrollment
GPA = 2.00 gpa
% of degree = 60%
Fifth year of enrollment
GPA = 2.00 gpa
% of degree = 80%
General Academic Information
The University of Vermont Undergraduate Catalog details important academic information. For access to the current online catalogue, see:
Add/Drop/Withdrawal
A student may add or drop a course only during the first ten days of instruction of the University semester (through Sept 8, 2014). After the first five class days of this period, courses may be added only with instructor permission. No drops will be allowed after the tenth day of classes. From the tenth day to the end of the ninth week of classes, students may withdraw from courses (last day to withdraw Monday, October 27, 2014)
Repeated Courses
Students who repeat a course only receive credit once for the course. The grades for all occurrences of the course remain on the permanent academic record and all are included in computing the cumulative grade point average.
Academic Integrity
The University of Vermont strives to provide an environment that encourages all students to learn, create, and share knowledge in a responsible manner. Standards of academic integrity are necessary for evaluating the quality of student work in a fair manner. For more information on the University’s Code of Academic Integrity, see
Academic Calendar
FALL 2014
Monday, August 25 Classes Begin
Friday, August 29 Last day to add class w/o instructor permission
Monday, September 1 Labor Day Holiday (no classes)
Monday, September 8 Last day to add/drop courses
Monday, September 8 Last day for pass/no pass
Monday October 27 Last day to withdraw from a class
Mon. Nov. 24 – Fri., Nov. 28 Thanksgiving Recess
Wednesday, December 3 Last Day of Classes
Thurs, Dec. 4 – Friday, Dec. 12 Reading Days (December 4, 10)
Exam Days (December 5,8,9,11,12)
SPRING 2015
Monday, January 12 Classes Begin
Friday, January 16 Last day to add class w/o instructor permission
Monday, January 19 Martin Luther King Holiday
Monday, January 26 Last day to add/drop courses
Monday, February 16 President’s Day Holiday
Tuesday, March 3 Town Meeting Day Recess
Monday–Friday, March 2-6 Spring Recess
Friday, March 27 Last Day to Withdraw
Wednesday, April 29 Last Day of Classes
Thur, April 30 – Friday, May 8 Reading Days (April 30, May 6)
Exam Days (May 1,4,5,7,8)
Sunday, May 17 Commencement
Student-Athlete Development
The mission of the Student-Athlete Development program is to inspire student-athletes in their pursuit of excellence on and away from the field of play. Extensive programming is provided to enhance the overall development of UVM’s intercollegiate student-athletes as students, community members and leaders. These objectives are pursued through the following programs and initiatives:
EDPE 024: Student-Athlete Development
Mandatory one credit course for all first-year student-athletes. Objectives of the course include assisting student-athletes in making a smooth transition into the University and the Department of Athletics; developing academic, athletic and social skills to help student-athletes achieve success and balance in their lives; helping student-athletes to examine critically their environment and their behaviors; and building a strong sense of community among student-athletes.
Catamount Leadership Academy
Student-Athlete Development is proud to sponsor this leadership training series for varsity team captains and emerging leaders. The Student-Athlete Development staff enlists a sport psychology consultant and other campus professionals to train team captains on topics such as goal-setting, team dynamics, communication, conflict resolution and mental health issues. Individual captain groups may consult with the Student-Athlete Development staff at any time.
Student Athlete Advisory Council (SAAC)
Complementing the captain’s leadership role are additional representatives from each team who serve as part of the support network for student-athletes. Student Athlete Advisory Committee members work closely with the Life Skills staff to discuss issues pertinent to the student-athlete experience; to create a safe, healthy atmosphere for their peers; and to plan community building activities and events. SAAC members will receive professional training in a number of areas and learn to use educational/professional resources on campus to support their efforts.
Student Support Services
Individual student-athletes may utilize the Student-Athlete Development staff at any time for personal, academic or career guidance. The Student Athlete Development office serves as an important gateway to various campus offices and services. Information about the following offices or services may be obtained through the Student-Athlete Development staff:
Learning Cooperative
A part of the campus-wide Academic Support Programs office, the Learning Coop helps students become active learners through participating in individual tutoring, group study sessions and writing and learning skills conferences.
ACCESS (Accommodation, Consultation, Collaboration & Educational Support Services)
ACCESS provides accommodation, consultation, collaboration and educational support services as a means to foster opportunities for students with disabilities to participate in a barrier-free learning environment. The ACCESS office serves as a resource to UVM and the larger community to advocate for educational equity and innovation.
Counseling and Psychiatry Services (CAPS)
CAPS provides confidential psychological services for enrolled UVM students. Counseling is primarily short term and includes developmental, preventative, and educational components. Staff psychologists, counselors, social workers, and psychiatrist all have extensive training and experience in issues facing university students and are committed to helping students adjust to campus life and meet their academic goals.
Sport Psychology and Peak Performance Consulting
Help is available for student-athletes in areas such as goal-setting, motivation, visualization, anxiety/stress, self-confidence, and others. The performance consultant is dedicated to assisting student-athletes in clarifying their concerns, developing new coping and intervention strategies, and meeting their goals in life and sport. See the Student-Athlete Development staff for more information.
Career Services
The Career Services staff assists students with finding work-study, internships, co-ops and fellowships. They also help with major advising, career exploration and job-search steps.
Diversity & Equity Unit
Affirmative Action
The mission of the Affirmative Action/Equal Opportunity office is to create a diverse, nondiscriminatory learning and working environment for the University of Vermont community by promoting inclusion, respect and equity through the provision of education, training and resources. Among its roles is to protect against bias, unfairness and other improper treatment by serving as a neutral, impartial dispute resolution resource by providing independent confidential, informal and formal assistance in the resolution of concerns and critical situations to all levels of the administration, staff, faculty and students.
ALANA Student Center
The ALANA Student Center (ASC) exists to ensure that African, Latino/a, Asian and Native American (ALANA) students succeed at the University of Vermont. ASC promotes academic achievement, personal growth, identity formation and cultural development through a variety of programs, activities and collaborations.
LGBTQ Services
The office of Lesbian, Gay, Bisexual, Transgender, Questioning, and Ally Services—housed within the Diversity and Equity Unit in the Division of Student and Campus Life—is committed to helping meet the needs of LGBTQA students, faculty, and staff at UVM. Among this office’s goals and programs are the following: Fostering and creating cultural education for the community at large; building and strengthening LGBTQA community at UVM; providing advocacy and support to LGBTQA students, faculty, and staff; and providing consultation and information to offices and programs throughout the University.
Women’s Center
The Women's Center values and celebrates the multiplicity of women's lives; recognizes the intersections of gender, race, sexual orientation, economic status, and other significant aspects of individual and cultural identity; accepts responsibility for opposing injustice; and commits itself to service to the University and larger communities. Among the Women’s Center’s major programs are the Campus Gender Violence Project and the Campus Advocacy Program, which serves community members who have been victims of violence.
Workshops and Seminars
The Student-Athlete Development staff may offer additional programming in areas that benefit student-athletes, including but not limited to nutrition, career planning, personal finance, identity development, alcohol and drug prevention, and sexual violence prevention.
The Student-Athlete Success Center is located in the second floor of the west end of Patrick Gymnasium, Room 223. The Center is open to student-athletes throughout the year, and more information on any of the aforementioned areas may be gathered at the Life Skills Center.
Athletic Medicine
Student-athletes at the University of Vermont receive the highest quality health care available by the UVM Athletic Medicine Staff. UVM recognizes that it is critical to have a trained team of experts to treat a wide variety of problems. Athletic medicine is a unit of the University’s Center for Health and Wellbeing and works cooperatively with other clinicians and health care professionals to provide the most current preventative education, medical care, treatment and rehabilitation for injuries and illnesses incurred by the student-athlete.
The athletic medicine staff maintains two full service athletic training rooms at the Patrick Gymnasium and Gutterson Field house. Dr. Krys Bigosinski serves as the Team Physician for UVM’s varsity athletes. He, along with Allison Shepherd, the Director of Athletic Medicine, oversee a comprehensive staff to care for the student-athlete at the University of Vermont.
The Fletcher Allen Health Care Orthopedics/Sports Medicine Center assists in providing world-class orthopedic medical and surgical care for Vermont student-athletes. Dr. James Slauterbeck, Dr.Nate Enders and Michel Benoit are just a few of the orthopedists that work closely with the athletic medicine team. They are world renowned for their research and medical expertise in the area of sports medicine.
Eight full-time certified athletic trainers staff the two treatment facilities and serve as the primary care providers for the day-to-day and season-to-season needs of the student-athlete. All of the athletic trainers are certified by the National Athletic Trainers Association Board of Certification (NATABOC) and are licensed by the state of Vermont. Any and all care of the student-athlete will be handled with discretion, privacy and strict confidence. All medical information received is confidential unless released by the student-athlete.
• Athletic Training Room Hours:
Monday – Friday 9am – 6pm or as necessary for team/event coverage
Saturday/Sunday As necessary for team/event coverage
• Expectations of Student-Athletes:
Have an initial medical physical and yearly update physicals/health history updates on file with athletic medicine (Medical clearance must take place before any student-athlete can participate in team training/conditioning activities.
Maintain up-to-date insurance coverage and inform athletic medicine of coverage specifics yearly.
Report any injury or illness to the Athletic Medicine staff.
Notify the Athletic Medicine staff of ANY medication being taken. (This prevents over-medication, allergic reactions and/or complications pertaining to NCAA or Institutional Drug Testing Protocols)
Utilize the Athletic Medicine staff to contact / set up appointments with the team physician, orthopedist or Student Health Center clinicians. (If a second opinion is desired by a clinician outside UVM, please communicate this beforehand in order to facilitate communication between the physician and the Athletic Medicine Staff)
Dress and converse appropriately for a diverse, co-ed environment.
• Supplement Usage
It is the policy of the University of Vermont Department of Athletics and the Athletic Medicine staff of the Center for Health and Wellbeing to educate student-athletes about the importance of a ‘food first’ approach to achieving optimal training nutrition and to provide them with replenishment products which are safe and effective.
A guarantee that any supplement is 100% pure cannot be made for a student-athlete; therefore the Department of Athletics and the Center for Health and Wellbeing have a process by which any ergogenic supplement can be evaluated in terms of their safety and efficacy for student-athletes at the University. When it has been determined that there is satisfactory evidence of a supplement’s safety, efficacy, and compliance with NCAA guidelines, it may be used at the discretion of the coaching staff with their athletes.
It is imperative that all student-athletes considering usage of any supplement, first discuss this supplement with a member of the athletic medicine or strength and conditioning staff.
• Insurance Coverage
All student-athletes and parents have a responsibility as a partner in the health insurance plan. An insurance questionnaire and information must be on file in the Athletic Training Room before a student-athlete is allowed to participate in team practices/games.
All University sponsored accident and sickness insurance policies provide secondary or excess coverage. This means that insurance ‘kicks in’ once the $1500.00 deductible has been met. To clarify, the student-athletes primary insurance will be billed first should an injury occur, and once the deductible is met, the Department of Athletics policy will cover expenses from $1,500 - $90,000, plus an additional NCAA lifetime catastrophic injury insurance above $90K for qualified student-athletes with benefits determined by policy schedules.
All students at the University, including varsity student-athletes, have the option of purchasing the basic UVM Student Accident and Sickness Insurance policy for a 12 month period if no other accident or health insurance exists to cover the student or they would like to supplement their primary insurance. This policy covers normal injury or illness and includes coverage for injuries related to intercollegiate athletics participation WITHIN THE LIMITS of the Schedule of Benefits of the policy up to $1500. A full description of the benefits may be found on our website.
Athletic Performance
The Student-Athlete Performance program at the University of Vermont is a key component to the overall progress and development of student-athletes. An individualized athlete development program is designed for each student-athlete, focusing on improving biomotor control, mobility, strength, power, acceleration and agility. In addition to enhancing the development and performance of student-athletes, the training also focuses on injury prevention and reconditioning of injured student-athletes.
The Performance philosophy at the University of Vermont is built upon a solid foundation of fundamentals: learning attitude, strong work habits, deep practice of fundamental movement. This philosophy enables individual student-athletes and programs to achieve and sustain excellence.
The Performance program and facilities mandate the following guidelines:
➢ Accountability: Student-athletes will be held to assigned, structured groups. The Performance staff and team coaches expect attendance by the student-athletes. Any deviation from the times must be approved by the Performance Coach.
➢ Facility Utilization: No student-athlete is allowed to train in the weight room without the supervision of the Performance Coach. A coach or staff member may not admit a student-athlete into the facility without approval from the Performance Coach.
➢ Respect the facility: Deviation from the following expectations may result in suspension/dismissal from the facility:
a) Use a professional and safe approach to training;
b) Put all weights and equipment back to their origination;
c) Always use spotters and collars;
d) Only drop weights and bars at Olympic stations;
e) Do not lean weights against the equipment;
f) Proper lifting attire (UVM issued team attire) is required;
g) All trash must be thrown away; and
h) No food, drink, gum or candy allowed in the facility.
➢ Listen to the instruction: The coaching is designed to help student-athletes improve their athletic skills and potential. Each student-athlete must pay attention and heed the advice to ensure safety, proper technique and progress with respect to goals.
Equipment Room
Student-athletes will receive equipment for use during practice and competition while representing the University of Vermont. It is the responsibility of the student-athlete not to damage or lose equipment issued by the equipment room staff members.
Equipment Issue
➢ Initial Practice
A student-athlete must be cleared to participate by the compliance office and athletic medicine. Each sport team is scheduled for a time to pick up equipment. After a student-athlete is issued materials from the equipment room, the student-athlete is responsible for these items. Exchanges are not to be made between student-athletes, but may be made by the equipment room staff.
➢ Daily Practice
Equipment room hours are Monday - Friday, 7:30am - 4:30pm. Practice equipment may be picked up during these hours. Change bags will be left in the team locker rooms unless other arrangements are made by the coaching staff. Special arrangements may be made for early and late practices or weekend activities.
➢ Competition
Only a student-athlete certified by the compliance office as eligible for competition will receive equipment issue for competition. A student-athlete may pick up game uniforms and/or equipment one day in advance, and must return the items as soon as possible after the event.
Equipment Repair
A student-athlete must bring any equipment needing repair to the Equipment Room for service during normal hours of operation. If a piece of equipment is damaged, defective and/or not fitting properly, it is the student-athlete’s responsibility to immediately return the item to an equipment room staff member for repair, replacement and/or refitting.
Equipment Return
A student-athlete must return the exact equipment/uniform items that were issued during the year in order to receive credit for a return. Inventory numbers are assigned for each item issued to a student-athlete, and the student-athlete is responsible for that specific item. A student-athlete must return equipment promptly at the end of the season. Please make note of return due dates posted on the team bulletin board in front of the Equipment Area and on the team locker room doors. Equipment not returned by the posted date will be billed to the student-athlete at the replacement cost plus an administrative charge. For example, an initial team jersey in bulk could cost $25, and a replacement jersey could cost $50. Equipment will not be accepted for return once a bill has been generated to the student-athlete.
Team Travel Policy
The University of Vermont is committed to providing safe, comfortable, and appropriate transportation and accommodations to all student-athletes, coaches, and staff. This policy is designed to promote safety and consistency across the Department while also allowing for necessary flexibility to accommodate the varying needs and circumstances of individual sport programs.
I. General Requirement to Utilize University Transportation
All student-athletes are expected to utilize the transportation that is provided by the Athletic Department to and from off campus practices and competitions. In unusual circumstances, a student-athlete may request a waiver from this requirement, which may be obtained in the main Athletics office.
II. Ground Transportation
A. Authorization to drive a UVM Owned, Leased, or Rented Vehicle
All drivers of UVM owned, leased, or rented vehicles must be 21 years old and hold a valid U.S. or Canadian license. All drivers of UVM owned, leased, or rented vehicles must attend UVM Risk Management’s Driver Training and have their motor vehicle record checked BEFORE being authorized to drive. (This can take up to ten working days.) Call X63242 to schedule. Only authorized drivers affiliated with the University of Vermont in the capacity of student, staff or faculty shall be permitted to drive a University owned, leased, or rented vehicle. Use of a University owned, leased, or rented vehicle is restricted to authorized University related activities. Any liability arising out of the personal use of a UVM owned or rented vehicle is the sole responsibility of the driver. UVM will expect the driver’s personal auto insurance to respond in the event of an accident, arising out of personal use.
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B. UVM Driver and Passenger Requirements
• Driver must be at least 21 years old and in possession of a valid United States, International, or Canadian driver's license at all times when operating a vehicle as a UVM employee, student, or volunteer.
• Driver shall observe all rules and regulations for safe driving as defined by the State of Vermont Motor Vehicle Department , or by the Department in whose state the vehicle is operated.
• Safety belts shall be used by all occupants traveling either in a vehicle owned, leased, or rented by UVM or in private vehicles while on University business. Seats should be occupied from front to back.
• Drinking, possession of intoxicating liquor, illegal drugs in vehicles or driving while under the influence of alcohol or drugs is prohibited.
• Front passenger should remain awake to help keep the driver alert.
• Avoid conditions that lead to loss of control - driving while sleepy or inattentive, or driving too fast for road conditions.
• If the weather is inclement, stop and stay overnight in a safe place. The additional lodging cost is worth avoiding the risk.
• Do not use a telephone while driving. Stop the vehicle in a safe area to use a cell phone or have a passenger operate it.
• All off-campus accidents should be reported immediately to the local police department. If an accident occurs on campus, UVM Police Services should be notified. All accidents should also be reported to UVM's Department of Risk Management (x63242) and the Senior Associate Director of Athletics.
C. Student Drivers
Generally a head or assistant coach, or certified athletic trainer will be responsible for driving. However in unusual circumstances authorized students may drive if they meet all of the conditions above and are 21 years of age or older.
D. Use of 12 Passenger Vans
The primary mode of ground transportation for team travel is commercial motorcoach. Use of 12 passenger vans is authorized only for the following Athletic Department activities and is subject to the guidelines below:
• Ski Team travel to practice and competitions within 200 miles (one-way) from campus. Travel must be completed by 12 midnight.
• Cross Country/Track and Field travel to practice and competitions within 200 miles (one-way) from campus. Travel must be completed by 12 midnight.
• Team transportation to and from the Burlington airport or other local (within 10 mile radius of campus) activities.
• Other in-state team travel with approval from the Senior Associate Director of Athletics.
E. Guidelines for the use of passenger vans
• All Drivers must be 21 years of age, have attended UVM Risk Management's driver training class, and have had a motor vehicle record check done within the last three years. Drivers need to understand the handling characteristics of vans, especially when fully loaded.
• Vehicle operators should assure that all their passengers are wearing their seat belts. (The NHTSA indicates that you can reduce your chance of being killed in a rollover by about 75% just by wearing a seat belt.)
• Evenly load the vehicles and load front first (i.e. empty or remove the back seat).
• Limit passenger numbers to 10 or less.
• Luggage should be placed in the rear behind the back seat. Roof loads increase the center of gravity, and hence, the risk of rollover. Roof racks should not be used under any circumstance.
• Front passengers should remain awake to help keep the driver alert.
• Avoid conditions that lead to loss of control - driving while sleepy or inattentive, or driving too fast for road conditions.
• If the weather is inclement, please stop and stay overnight in a safe place. The additional lodging cost is worth avoiding the risk.
• Never drive under the influence of alcohol or drugs.
• Avoid extreme panic-like over-steering.
• Do not use cell phones while driving.
F. Use of Minivans (7 passengers or less):
When the travel party to a practice or competition is seven members or less, minivans may be an appropriate mode of ground transportation. Use of minivans is subject to the following guidelines:
• One way travel is less than 350 miles.
• All travel must be completed prior to midnight.
• All drivers and passengers must follow the UVM Driver and Passenger Requirements in section I. B. of this document.
G. Maintenance of Athletic Department Vehicles
To provide a safe form of transportation, all vehicles approved for Athletic Team
travel should be thoroughly inspected and maintained according to the manufacturer recommendations. Routine maintenance and inspections must be performed by a certified mechanic.
H. Bus Travel
All arrangements for motorcoach travel shall be made through the Travel Coordinator in the Department of Athletics. The Department will utilize only commercial bus companies that meet all applicable laws and safety standards.
III. Air Travel
All air travel shall be on regularly scheduled commercial airlines and arranged through the Travel Coordinator in the Department of Athletics. Requests for charter flights shall be made to the Senior Associate Director of Athletics who will be responsible for working with the Office of Risk Management to evaluate the safety of the potential charter operation.
Athletic Communications
The University of Vermont's Intercollegiate Athletics teams generate a high level of public interest and media attention. The image of the Department of Athletics affects the reputation of the entire University, and student-athletes play an important role in representing the department.
The Athletic Communications Office is responsible for presenting the best possible image of the institution and its intercollegiate athletics program. The main focus is to provide accurate, timely and interesting UVM athletics information to the media. This mission is accomplished by providing pre-game publicity, hometown stories, producing individual sport guides, game programs, and schedule cards. Interviews and/or press conferences are also conducted through the Athletic Communications Office, for both home and away events.
A student-athlete should assist the Athletic Communications Office in communicating with the media whenever possible. A student-athlete that chooses to speak with the media must give access to all media outlets, not just one individual or one media entity. Interviews can be a rewarding experience and should be arranged through the Athletic Communications Office.
Throughout the academic year, a student-athlete may be asked to speak with the media by the Athletic Communications Office. The following are hints for dealing with the media:
▪ Do not agree to a telephone interview unless it is arranged by the Athletic Communications Office;
▪ Do not answer a question if you do not wish to respond to it;
▪ Seek counsel with the Athletic Communications Office if uncomfortable with the questions, answers or general tone of the interview;
▪ Be prompt, cordial and confident;
▪ Organize thoughts before a scheduled interview;
▪ Be sure to understand the reporter's question before answering it;
Never make a comment "off the record;"
▪ Try not to be evasive or to answer "no comment," as it raises suspicions;
▪ Do not criticize your teammates or your coaches in the media;
▪ Speak in plain English, and keep comments short and to the point; and
▪ Always be aware that comments will be made public.
For more information, please visit the UVM Athletic Communications website at .
Athletic Advisory Board
The Athletic Advisory Board at the University of Vermont serves as an advisory group to the Department of Athletics and the President of the University in matters concerning the intercollegiate athletics program, especially in areas such as academics and student-athlete wellbeing. The membership of the Board consists of faculty, staff, alumni and students.
The Athletic Advisory Board also conducts exit interviews with the senior student-athletes on a yearly basis. The information gathered in these interviews from student-athletes is an important part of the review process and evaluation of the Department of Athletics.
Financial Aid Award
The following information contains excerpts from the 2014-15 NCAA Manual, and explains the rules and regulations associated with a financial aid award.
15.3 Terms and Conditions of Awarding Institutional Financial Aid.
15.3.1 Eligibility of Student-Athletes for Financial Aid. Institutional financial aid may be awarded
for any term during which a student-athlete is in regular attendance as an undergraduate with eligibility remaining under Bylaw 14.2, or as a graduate eligible under Bylaw 14.1.8. (Revised: 10/27/11)
15.3.1.1 Applicable Requirements. A student-athlete must meet applicable NCAA (see Bylaw 14), conference and institutional regulations to be eligible for institutional financial aid (see Bylaws 15.01.5 and 15.01.6). A violation of this bylaw that relates only to a violation of a conference rule shall be considered an institutional violation per Constitution 2.8.1; however, such a violation shall not affect the student-athlete’s eligibility. (Revised: 10/27/06)
15.3.1.2 Withdrawal From Institution. A student-athlete who withdraws from the institution may not receive financial aid during the remainder of the term.
15.3.1.3 Retroactive Financial Aid. Institutional financial aid awarded to an enrolled student-athlete after the first day of classes in any term may not exceed the remaining room and board charges and educational expenses for that term and may not be made retroactive to the beginning of that term.
15.3.1.4 Institutional Financial Aid to Professional Athlete. It is permissible to award institutional financial aid to a student-athlete who is under contract to or currently receiving compensation from a professional sports organization in the same sport. A professional athlete in one sport may represent a member institution in a different sport and may receive institutional financial assistance in the second sport. (Revised: 8/11/98, 4/26/01, 4/27/06 effective 8/1/06, 10/27/11)
15.3.2 Terms of Institutional Financial Aid Award.
15.3.2.1 Physical Condition of Student-Athlete. Financial aid awarded to a prospective student-athlete may not be conditioned on the recipient reporting in satisfactory physical condition. If a student-athlete has been accepted for admission and awarded financial aid, the institution shall be committed for the term of the original award, even if the student-athlete’s physical condition prevents him or her from participating in intercollegiate athletics.
15.3.2.2 Written Statement Requirement. The institutional agency making a financial aid award for a regular academic year or multiple regular academic years shall give the recipient a written statement of the amount, duration, conditions and terms of the award. The chair of the regular committee or other agency for the awarding of financial aid to students generally, or the chair’s official designee, shall sign or electronically authorize (e.g., electronic signature) the written statement. The signature of the athletics director, attesting to the committee’s
award, does not satisfy this requirement. (Revised: 3/10/04, 7/26/12)
15.3.2.3 Hearing Opportunity. The institution’s regular financial aid authority shall notify the student-athlete in writing of the opportunity for a hearing when institutional financial aid based in any degree on athletics ability is to be reduced or canceled during the period of the award, or is reduced or not renewed for the following academic year. The institution shall have established reasonable procedures for promptly hearing such a request and shall not delegate the responsibility for conducting the hearing to the university’s athletics department or its faculty athletics committee. The written notification of the opportunity for a hearing shall include a copy of the institution’s established policies and procedures for conducting the required hearing, including the deadline by which a student-athlete must request such a hearing. (Revised: 1/9/06 effective 8/1/06, 4/3/07, 4/23/08)
15.3.2.3.1 Reduction of a Multiyear Award. A reduction of a multiyear award shall occur if the renewal period is for fewer years than the original agreement, unless the renewal includes the remaining years of the student-athlete’s eligibility in all sports (e.g., five-year period of eligibility) or if the average amount of aid provided per year in the renewal is less than the average amount of aid provided per year in the original
agreement, including any increases during the period of the original award. (Adopted: 10/27/11 effective 8/1/12; awards may be executed before 8/1/12)
15.3.2.3.2 Athletics Department Staff as Member of Committee. An institution’s athletics department staff member may be a member of a committee (other than an athletics department or faculty athletics committee) that conducts hearings related to the nonrenewal or reduction of a student-athlete’s financial aid. Under such circumstances, the athletics department staff member must be a standing member of the committee and may not serve as a member of a committee only for a specific student-athlete’s hearing. (Adopted: 4/3/07)
15.3.3 Period of Institutional Financial Aid Award.
15.3.3.1 Period of Award. If a student’s athletics ability is considered in any degree in awarding financial aid, such aid shall neither be awarded for a period less than one academic year nor for a period that would exceed the student’s five-year period of eligibility (see Bylaws 14.2 and 15.01.5). One-year grants-in-aid shall be awarded (as set forth in the written statement per Bylaw 15.3.2.2) in equal amounts for each term of the academic year.
(Revised: 4/27/06 effective 8/1/06, 10/27/11 effective 8/1/12; awards may be executed before 8/1/12)
15.3.3.1.1 One-Year Period. An institution may award athletically related financial aid to a student-athlete for a period of less than one academic year only under the following circumstances: (Adopted: 4/27/06 effective 8/1/06)
(a) Midyear Enrollment. A student-athlete whose first full-time attendance at the certifying institution during a particular academic year occurs at midyear (e.g., the beginning of the second semester or second or third quarter of an academic year) may receive a financial aid award for the remainder of that academic year. (Revised: 5/9/06)
(b) Final Semester/Quarter. A student-athlete may receive athletically related financial aid for less than one academic year, provided the student is in the final semester or final two quarters of his or her degree program and the institution certifies that the student is carrying (for credit) the courses necessary to complete the degree requirements.
(c) Graduated During Previous Academic Year and Will Exhaust Eligibility During the Following Fall Term. A student-athlete who graduated during the previous academic year (including summer) and will exhaust his or her athletics eligibility during the following fall term may be awarded athletically related financial aid for less than one academic year. (Adopted: 1/15/11 effective 8/1/11)
(d) One-Time Exception. One time during a student-athlete’s enrollment at the certifying institution he or she may be awarded athletics aid for less than a full academic year, provided the student-athlete has been enrolled full time at the certifying institution for at least one regular academic term and has not previously received athletically related financial aid from the certifying institution. (Revised: 5/19/09)
(e) Eligibility Exhausted/Medical Noncounter. A student-athlete who has exhausted eligibility and is exempt from counting (per Bylaw 15.5.1.6) in the institution’s financial aid limit, or a student-athlete who is exempt from counting (per Bylaw 15.5.1.3) due to an injury or illness may receive athletically related financial aid for less than one academic year. If an institution awards aid under this provision, the institutional financial aid agreement shall include specific nonathletically related conditions (e.g., academic requirements) the student-athlete must satisfy in order for the aid to be renewed for the next academic term or terms. If the student-athlete satisfies the specified conditions, the institution shall award financial aid at the same amount for the next term or terms of the academic year. If the student-athlete does not satisfy the specified conditions, he or she must be provided a hearing opportunity per Bylaw 15.3.2.3. (Adopted: 4/24/08 effective 8/1/08)
15.3.3.1.2 Effect of Violation. A violation of Bylaw 15.3.3.1 in which financial aid is awarded for a period of less than one academic year shall be considered an institutional violation per Constitution 2.8.1; however, the prospective student-athlete or student-athlete’s eligibility shall not be affected. (Adopted:
10/29/09)
15.3.3.2 Regular Academic Year vs. Summer Term. An institution may award financial aid to a student-athlete for one or more academic years or, pursuant to the exceptions set forth in Bylaw 15.3.3.1.1, part of one academic year. An institution also may award financial aid for a summer term or summer-orientation period, provided the conditions of Bylaw 15.2.8 have been met. (Revised: 4/27/06 effective 8/1/06, 10/27/11 effective 8/1/12; awards may be executed before 8/1/12)
15.3.3.2.1 Summer Term as Additional Award. It is necessary to make an additional award for a summer term; however, an institution is not required to provide the recipient with a written statement of the amount, duration, conditions or terms of the award. (Revised: 10/27/11 effective 8/1/12, 7/26/12)
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Financial Aid
15.3.4 Reduction or Cancellation During Period of Award.
15.3.4.1 Increase Permitted. Institutional financial aid may be increased for any reason at any time. (Adopted: 1/11/94, Revised: 2/26/03, 4/23/08, 10/27/11 effective 8/1/12; awards may be executed before 8/1/12)
15.3.4.2 Reduction or Cancellation Permitted. Institutional financial aid based in any degree on athletics ability may be reduced or canceled during the period of the award if the recipient: (Revised: 1/11/94, 1/10/95)
(a) Renders himself or herself ineligible for intercollegiate competition;
(b) Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement (see Bylaw 15.3.4.2.3);
(c) Engages in serious misconduct warranting substantial disciplinary penalty (see Bylaw 15.3.4.2.4); or
(d) Voluntarily (on his or her own initiative) withdraws from a sport at any time for personal reasons; however, the recipient’s financial aid may not be awarded to another student-athlete in the academic term in which the aid was reduced or canceled. A student-athlete’s request for written permission to contact another four-year collegiate institution regarding a possible transfer does not constitute a voluntary withdrawal. (Revised: 1/10/92, 1/11/94, 1/10/95, 1/9/96, 12/13/05, 9/11/07)
15.3.4.2.1 Timing of Reduction or Cancellation. Any reduction or cancellation of aid during the period of the award may occur only after the student-athlete has been provided an opportunity for a hearing per Bylaw 15.3.2.3. (Adopted: 5/15/07, Revised: 4/23/08)
15.3.4.2.2 Nonathletically Related Conditions. An institutional financial aid agreement may include nonathletically related conditions (e.g., compliance with academics policies or standards, compliance with athletics department rules or policies) by which the aid may be reduced or canceled during the period of the award. (Adopted: 4/23/08)
15.3.4.2.3 Fraudulent Misrepresentation. If a student-athlete is awarded institutional financial aid on the basis of declaring intention to participate in a particular sport by signing a letter of intent, application or tender, action on the part of the grantee not to participate (either by not reporting for practice or after making only token appearances as determined by the institution) would constitute fraudulent misrepresentation of information on the grantee’s application, letter of intent or financial aid agreement and would permit the institution to cancel or reduce the financial aid. (Revised: 1/11/94)
15.3.4.2.4 Misconduct. An institution may cancel or reduce the financial aid of a student-athlete who is found to have engaged in misconduct by the university’s regular student disciplinary authority, even if the loss-of-aid requirement does not apply to the student body in general. (Revised: 1/11/94)
15.3.4.2.5 Release of Obligation to Provide Athletically Related Financial Aid—One-Year Award. Before becoming a counter for an academic year pursuant to a one-year grant-in-aid, if a prospective student-athlete or student-athlete is awarded institutional financial aid unrelated to athletics that is of equal or greater value than his or her signed award of athletically related financial aid, the prospective
student-athlete or student-athlete may, on his or her initiative, release the institution of its obligation to provide the athletically related financial aid. (Adopted: 1/15/11 effective 8/1/11, Revised: 10/27/11 effective 8/1/12; awards may be executed before 8/1/12)
15.3.4.3 Reduction or Cancellation Not Permitted. Institutional financial aid based in any degree on athletics ability may not be reduced or canceled during the period of its award: (Adopted: 1/16/93, Revised: 1/11/94, 12/11/07)
(a) On the basis of a student-athlete’s athletics ability, performance or contribution to a team’s success;
(b) Because of an injury, illness, or physical or mental medical condition (except as permitted pursuant to Bylaw 15.3.4.2); or (Revised: 1/14/08)
(c) For any other athletics reason.
15.3.4.3.1 Athletically Related Condition Prohibition. An institution may not set forth an athletically related condition (e.g., financial aid contingent upon specified performance or playing a specific position) that would permit the institution to reduce or cancel the student-athlete’s financial aid during the period of the award if the conditions are not satisfied. (Adopted: 1/16/93, Revised: 1/11/94)
15.3.4.3.2 Decrease Not Permitted. An institution may not decrease a prospective student-athlete’s or a student-athlete’s financial aid from the time the prospective student-athlete or student-athlete signs the financial aid award letter until the conclusion of the period set forth in the financial aid agreement, except under the conditions set forth in Bylaw 15.3.4.2. (Adopted: 1/11/94, Revised: 4/2/03 effective 8/1/03)
15.3.5 Renewals and Nonrenewals.
15.3.5.1 Institutional Obligation. The renewal of institutional financial aid based in any degree on athletics ability shall be made on or before July 1 prior to the academic year in which it is to be effective. The institution shall promptly notify in writing each student-athlete who received an award the previous academic year and who has eligibility remaining in the sport in which financial aid was awarded the previous academic year (under Bylaw 14.2) whether the grant has been renewed or not renewed for the ensuing academic year. Notification of 202
financial aid renewals and nonrenewals must come from the institution’s regular financial aid authority and not from the institution’s athletics department. (Revised: 1/10/95)
15.3.5.2 Reconsideration of Nonrenewal. It is permissible for an institution that has notified a student-athlete that he or she will not be provided institutional financial aid for the next academic year subsequently to award financial aid to that student-athlete.
Summer Athletic Grant-in-Aid Program
The Department of Athletics operates a summer athletic grant-in-aid program with specific guidelines. An application must be completed in order to be considered for summer athletic grant assistance. Applications are available in late March each spring semester. The summer grant-in-aid program is dependent on the availability of financial resources. The guidelines are as follows:
* The award may be granted for one course only (or up to 3 credits if more than one course). Seniors (87 credits and above) may be given special consideration for graduation requirements.
* First year student-athletes are not eligible for summer athletic grant-in-aid awards.
* Per NCAA regulations, summer athletic aid may be awarded only to student-athletes who have received athletic aid during the regular academic year and may not exceed the proportion of that aid.
* The award is applied against tuition for the summer course(s) and is based on the percentage of athletic grant-in-aid during the preceding academic year. For example, a student receiving a 50% athletic scholarship during the academic year may receive up to a 50% payment of tuition as a summer athletic award.
* Award amounts will be finalized after a complete review of applicants and an evaluation of financial resources. Notification of award amount will be e-mailed to the student, and a dollar amount will be posted on the student’s account based on resident status (in-state or out-of-state).
* Student-athletes who receive an award and subsequently withdraw from the course(s) or receive a failing grade must repay 50% of the award as a penalty.
* Student-athletes ineligible for competition per NCAA and/or UVM standards at the end of spring semester are not eligible for funding. Student-athletes with percentage of degree deficiencies ONLY may be considered.
* Summer grants may not be used for web courses without special permission from the athletic administration.
* Student-athletes must be residing in the locale of the institution to receive funding assistance.
* AWARD AMOUNTS WILL BE FINALIZED AFTER A COMPLETE REVIEW OF APPLICANTS AND AN EVALUATION OF FINANCIAL RESOURCES.
* ALL GRANTS ARE SUBJECT TO A FINAL REVIEW OF SPRING SEMESTER GRADES.
Study Abroad Policy
The Department of Athletics administers an athletic grant-in-aid program to benefit student-athletes under the rules and regulations stated in the NCAA Manual, specifically Bylaw 15. While attending the University of Vermont, a student-athlete may choose to explore study abroad options available through the institution. The Department of Athletics appreciates the value of study abroad and its potential educational benefits. However, student-athletes contemplating study abroad should consult with her or his head coach in advance of any final decisions in order to fully understand team and personal impacts/implications of a semester abroad.
Specifically, student-athletes must understand the value the Department places on participation in team training and other activities, contact with UVM coaches, involvement with the strength and conditioning program, and access to Athletic Medicine staff and other Department and University support services. Student-athletes supported by an athletic grant-in-aid are expected to avail themselves of these University resources throughout the full academic year.
From time to time student-athletes may choose to pursue coursework offered through a study abroad program. However, athletic grant-in-aid assistance may not be utilized to fund such coursework. Thus, and in accordance with Bylaw 15.3.4.2 (Reduction or Cancellation Permitted), the Athletic Department will cancel athletic grant-in-aid for the duration of any study abroad coursework.
Employment
Earnings from a student-athlete’s on or off-campus employment that occurs at any time is exempt and is not counted in determining a student-athlete’s full grant-in-aid or in the institution’s financial aid limitations, provided:
➢ The student-athlete’s compensation does not include any remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability;
➢ The student-athlete is compensated only for work actually performed; and
➢ The student-athlete is compensated at a rate commensurate with the going rate in that locality for similar services.
Playing/Practice Season
Information regarding playing and practice season is explained in greater detail in Bylaw 17 of the 2014-15 NCAA Manual.
Time Limits
A student-athlete’s participation in countable athletically related activities during the playing season shall be limited to a maximum of four hours per day and 20 hours per week. Outside of the playing season, a student-athlete may spend no more than eight hours per week in countable athletically related activities. Consult with your coach or sport supervisor for information about specific playing seasons.
All activities related to a competition day shall count as three hours regardless of the duration of the event. Practice may not be conducted at any time following competition, except between contests, rounds or events of a multi-day or multi-event competition.
During the playing season, all countable athletically related activities shall be prohibited during one calendar day per week. Exceptions to this rule are conference and postseason championships. Outside the playing season during the academic year, all countable athletically related activities are prohibited during two calendar days per week.
Countable Athletically Related Activities
Examples of countable athletically related activities include the following:
➢ Practice including on-field, floor or court activity, chalk talks, setting up offensive or defensive alignments, activities using equipment related to the sport, review of practice and/or game films;
➢ Competition;
➢ Required team conditioning activities or weight training;
➢ Captain’s practices;
➢ Required participation in camps, clinics or workshops; or
➢ Visiting the competition site in the sports of cross country, golf and skiing.
Extra Benefits
A student-athlete shall not receive any extra benefits. An extra benefit is any special arrangement by an institutional employee or a representative of the institution’s athletic interests (alumni or booster) to provide a student-athlete or the student-athlete’s relative or friend a benefit not expressly authorized by the NCAA. If the benefit is available to the general student population and determined on a basis unrelated to athletics ability, the receipt of the benefit by a student-athlete is permissible. Examples of extra benefits that are prohibited under NCAA legislation include, but are not limited to:
➢ Discounts and/or credits on goods and/or services;
➢ Loan of money;
➢ Guarantee of bond;
➢ Automobile or use of an automobile; or
➢ Signing or cosigning a loan.
Violations of the extra benefit rule may result in the loss of eligibility to participate in intercollegiate athletics.
Complimentary Admissions
An institution may provide up to four complimentary admissions per contest to a student-athlete in the sport in which the individual participates (either practices or competes), regardless of whether the student-athlete competes in the contest. Complimentary admissions shall be provided only through a pass list for individuals designated by the student-athlete. These individuals will be asked to show proper identification at the ticket window on the day of the event. “Hard tickets” will not be issued to the individuals.
According to NCAA regulations, a student-athlete may not receive any form of payment or any item of value for usage of a complimentary admission by individuals. Also, a NCAA violation occurs if the individuals designated by the student-athlete receive any type of payment or item of value in exchange for the complimentary admission.
Official Visits/Host Regulations
Acting as a student host for a prospective student-athlete on an official visit is an important service to the University of Vermont. Appropriate conduct is required of the student host under institutional, conference and NCAA standards. The student host and the prospective student-athlete must adhere to the rules and regulations of the Department of Athletics and the University of Vermont, as well as any applicable state laws. The University of Vermont is allowed, under NCAA regulations, to provide the following to a student host entertaining a prospect:
➢ A maximum of $40 for each day of the visit to cover all actual costs of entertaining the prospect (and the prospect’s parents, legal guardians or spouse), excluding the cost of meals and admission to campus athletics events. These funds may not be used to purchase souvenirs or other institutional mementos;
➢ A complimentary meal, provided the student host is accompanying the prospect during the prospect’s official visit; and/or
➢ A complimentary admission to a campus athletics event, provided the admission is utilized to accompany a prospect to that event during the prospect’s official visit.
If the prospective or enrolled student-athlete violates the rules and regulations, there may be eligibility ramifications based on the violation(s).
Drug Testing/Banned Drugs
Each year a student-athlete signs a drug testing consent form from the NCAA as a requirement to participate in intercollegiate athletics. By signing this form, the student-athlete is held accountable for all banned drug classes on the list provided by the NCAA, and the student-athlete understands that the list is subject to change. Specific attention should be directed to the market of over-the-counter nutritional supplements as some of these products may contain banned substances. Student-athletes should direct specific questions about the banned drug list to Athletic Medicine.
Information about UVM institutional drug testing for 2014-15 can be found in the Student-Athlete Code of Conduct included below in this Handbook.
Additional information about drug testing, the risks of dietary supplements, and the NCAA banned drug list may be accessed at the Resource Exchange Center at REC password: ncaa1
Grievance Procedures/Bias Incidents
The University of Vermont’s official Equal Opportunity in Education Programs and Activities Policy Statement: “The University of Vermont and State Agricultural College is committed to a policy of equal educational opportunity. The University therefore prohibits discrimination on the basis of unlawful criteria such as race, color, religion, national or ethnic origin, age, sex, sexual orientation, marital status, disability, or gender identity or expression, as those terms are defined under applicable law, in admitting students to its programs and facilities and in administering its admissions policies, educational policies, scholarship and loan programs, athletic programs, and other institutionally administered programs or activities made available to students at the University.”
Athletic Grant Non-Renewal/Reduction Appeal Procedures (NCAA bylaw 15.3.2.4)
Upon receiving a written notification of the appeal of an athletic grant non-renewal, reduction or cancellation, a committee shall be convened to review the request. The purpose of this committee will be to review the action and hear statements from both the student and a representative from the Department of Athletics. The committee shall be comprised of representatives from the following offices/departments:
Office of Student Financial Services
Department of Athletics
Faculty/Staff Representative
Student Representative (selected from the Student-Athlete Advisory Council)
The student participating in the hearing has the right to bring an advisor with them to provide moral support. The advisor must be a member of the University community (e.g. student, faculty, or staff), may play no other role in the hearing and cannot speak or otherwise represent their advisees in the hearing. Students who wish to bring an advisor to the hearing must notify the Office of Student Financial Services at least 24 hours in advance of their intent to bring an advisor. Advisors may not be lawyers/attorneys; if the student brings a lawyer/attorney the hearing will be adjourned and the case forwarded to the University General Counsel.
The general format of the hearing will be as follows, the student presents their position to the appeal committee including any relevant documentation. An appropriate Department of Athletics representative will then present the department’s position including any appropriate documentation. The committee will then ask any relevant questions before moving into closed deliberations.
The committee will make a decision as to whether to uphold or reverse the athletic grant non-renewal, reduction or cancellation based upon the information presented by the parties involved. Three of the members of the committee must be in favor of grant reinstatement for the decision of the Department of Athletics to be overturned.
Students will receive a written decision as a result of the hearing. The decision letter will include a summary of the hearing and whatever decision is made by the committee. The decision of the committee is final.
Permission to Contact/One-Time Transfer Exception Appeal Procedures (NCAA bylaw 13.1.1.3.1 and 14.5.5.2.10)
Upon receiving a written notification of the appeal desire from a student, a committee shall be convened to review the request. The purpose of this committee will be to review the action and hear statements from both the student and a representative from the Department of Athletics. The committee shall be comprised of representatives from the following offices/departments:
➢ Faculty Athletics Representative (Chair)
➢ Athletics Advisory Board Member
➢ Nonathletics Faculty/Staff Representative
➢ Student Representative (selected from the Student-Athlete Advisory Council)
The student participating in the hearing has the right to bring an advisor with them to provide moral support. The advisor must be a member of the University community (e.g. student, faculty, or staff), may play no other role in the hearing and cannot speak or otherwise represent their advisees in the hearing. Students who wish to bring an advisor to the hearing must notify the chair of the committee at least 24 hours in advance of their intent to bring an advisor. Advisors may not be lawyers/attorneys; if the student brings a lawyer/attorney the hearing will be adjourned and the case forwarded to the University General Counsel.
The general format of the hearing will be as follows, the student presents their position to the appeal committee including any relevant documentation. An appropriate Department of Athletics representative will then present the department's position including any appropriate documentation. The committee will then ask any relevant questions before moving into closed deliberations.
The committee will make a decision as to whether to uphold or reverse the refusal to grant permission to contact and/or the one-time transfer exception based upon the information presented by the parties involved. Three of the members of the committee must be in favor of grant reinstatement for the decision of the Department of Athletics to be overturned.
Students will receive a written decision as a result of the hearing. The decision letter will include a summary of the hearing and whatever decision is made by the committee. The decision of the committee is final.
Other Areas (harassment, hazing, abusive behavior, bias-related)
The University encourages its students to report all perceived discrimination, including sexual and other forms of harassment, hazing, and bias incidents. If the complaint is against another student, the case is referred to the Center for Student Ethics and Standards where the case will be adjudicated according to the student judicial process (incident report, charge, preliminary conference meeting, judicial hearing, appeal). This process is described in the university’s Code of Student Rights and Responsibilities in the UVM Student Planner Student Handbook and carried out under the supervision of the Director of the Center for Student Ethics and Standards.
If the discrimination complaint is against a faculty or staff member, the case is referred to the Office of Affirmative Action and Equal Opportunity (AA/EO). If the situation in the complaint is determined to constitute unlawful discrimination or to be in violation of other university policies, and is directed against a University employee, student, department (or similar unit), or a third-party University affiliate, AA/EO will implement its procedures for handling discrimination complaints. The dispute may be resolved through informal discussion, formal investigation, or mediation, depending on the interest and agreement of both parties to the dispute. This process is described on the AA/EO web site and carried out under the direction of the Executive Director of AA/EO.
University Anonymous Bias-Related Incidents Response Protocol
What should be reported? A reportable incident is one involving harm or damage to person or property, and motivated adversely on account of race, color, religion, ethnicity, gender, sexual orientation, national origin, age, disability, or other status protected against discrimination under the law that occurs on University grounds and facilities.
Who should report bias-related incidents or crimes? A victim or observer of an incident they suspect is bias-related should immediately report it. A University official(s) who learns of an alleged bias-related incident or crime must immediately report it. Police Services makes the determination of what is a bias-related incident or crime.
Where should the bias-related incident or crime be reported? The University community should notify one of the University's notification points which are Police Services (656-3473), Affirmative Action and Equal Opportunity (AA/EO) (656-3368), Residential Life (656-3434) or Center for Cultural Pluralism (656-8833). All employees in these notification points who staff phones are trained to intake complaints.
Amorous Relationships Policy
An ethical and legal responsibility of trust is borne by every relationship between coaches or athletic staff and student-athletes or student employees. This responsibility includes the duty to provide a safe and healthy environment for all student-athletes and student employees, and to serve as role models for young persons. As a result, no amorous relationship – regardless of the perception of consent by one or both participants -- can exist without significant conflicts of interest. In fact, conflicts of interest are intrinsic to amorous relationships between coaches or athletic staff and student-athletes or student employees.
Student-athlete and student employees' respect for and trust in coaches and athletic staff greatly restrict their freedom to reject amorous or sexual advances. The power of coaches and athletic staff to give or withhold benefits further limits the extent to which an amorous or sexual relationship between coaches or athletic staff and student-athletes or student employees can be considered consensual.
Even when the coach or athletic staff member has no direct professional responsibility for a student-athlete or student employee, other student-athletes or student employees may perceive that a student-athlete or student employee who has an amorous relationship with a coach or athletic staff member may receive preferential treatment from the coach or staff member or the coach or staff member's colleagues.
Consequently, the participation of a coaching or athletic staff member in an amorous relationship with a student-athlete or student employee is strictly prohibited. Violation of this policy will result in disciplinary action, up to and including dismissal.
A person who wishes to file a complaint alleging a violation of the Policy should promptly contact the Senior Associate Director of Athletics, who will immediately initiate an investigation of the complaint with the assistance from the Office of Affirmative Action/Equal Opportunity. The Director of Athletics, or his/her designee, may also upon receipt of allegations of Policy violation, initiate an investigation in cooperation with the Office of Affirmative Action/Equal Opportunity. Such investigations shall include interviews with any coaching or athletic staff member accused of Policy violations, at which time they will be given an opportunity to respond to pending allegations.
If investigation demonstrates that a Policy violation has occurred, the coach or staff member will be subject to discipline up to and including dismissal.
Department of Athletics Directory
Student-Athlete Development (Academics, Personal Development, Eligibility/Compliance, Athletic Performance)
Joe Gervais, Director 656-7887
Cathy Rahill, Coordinator 656-7712
Loren Dow, Academic Coordinator 656-5467
Tacy Lincoln, Compliance Coordinator 656-3079
Athletics Dept. Main Office 656-3075
Athletic Medicine 656-7750
Athletic Communications 656-1818
Campus Recreation 656-4483
Equipment Room 656-7679
Financial Aid (Athletics) 656-8940
Ticket Office 656-4410
For a complete directory of Department of Athletics staff members, see ?
Campus Directory
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STUDENT-ATHLETE
CODE OF CONDUCT
2014-15
The Intercollegiate Athletic program at the University of Vermont facilitates the personal growth and education of students through their participation in a comprehensive program of NCAA Division I sports. As an integral part of the University, the Intercollegiate Athletic program actively promotes fair competition, fosters the pursuit of academic and athletic excellence, supports core institutional values of equity and diversity, and provides community enrichment.
The University is proud of the high caliber of its student-athletes. The Intercollegiate Athletic program is committed to the guiding principles of honesty, integrity, respect, ethical conduct, teamwork, and hard work in support of student-athletes in their roles as scholars, athletes, campus leaders, and community members.
The University expects its student-athletes to train and strive for their highest degree of athletic excellence and sportsmanship; to demonstrate academic integrity and accomplishment; and to conduct themselves responsibly as members of the campus and larger community.
Students are expected to meet all requirements of the Department of Athletics, including roles and expectations established by a coach for a team. Coaches have discretion to take reasonable action and to impose sanctions for conduct that demonstrates a student-athlete is unable to participate effectively as a member of a team, but which conduct is not a violation of this Student-Athlete Code of Conduct.
I. Standards of Conduct
It is a privilege and not a right to be a student-athlete and every student-athlete is expected to conduct him or herself in a manner that exhibits honor and respect to the team, department, University and surrounding community for the duration of his or her tenure as a student-athlete. As a member of the student body at the University of Vermont, each student-athlete must act in accordance with the Code of Student Rights and Responsibilities (uvm.edu/policies/student/studentcode.pdf) as published by the institution. In addition, student-athletes are accountable to the following authorities (hereafter referenced as “governing authorities”):
• Municipal ordinances, and State and federal laws, both civil and criminal (“laws”);
• National Collegiate Athletic Association (NCAA);
• America East Conference (AE);
• Hockey East Association (HEA);
• Eastern Intercollegiate Ski Association (EISA);
• University of Vermont (UVM);
• Department of Athletics;
• Team Rules
For clarification of the governing authorities, student-athletes should consult with a member of the coaching staff or administration. Violation of any of the standards of conduct encompassed in these authorities may result in discipline as described in Section IV below, as well as civil and/or criminal liability. All documented violations of this Code of Conduct will be reported to UVM’s Center for Student Ethics and Standards (CSES) and may result in further disciplinary action.
|Reporting Obligation. Every student-athlete is obligated to report his or her violations of this Code of Conduct to his or her Head Coach or to the |
|Director of Athletics within 24 hours of such violation. This obligation is in effect year-round, including semester and summer breaks. |
II. Definitions
1 Student-Athlete. Once a student is accorded the status of a varsity student-athlete, he or she is expected to act in accordance with this Code of Conduct, including semester and summer breaks, or such time that he or she is no longer a student-athlete at the University of Vermont. Students are bound by this Code at the point at which there is intent to enroll at the University, including but not limited to their execution of an admissions acceptance letter and/or attendance at Summer Orientation prior to initial enrollment.
2 Team Function. An athletic team function is defined as any gathering, whether on or off-campus, formal or informal, where the intent or reason to gather is to conduct business or engage in any athletic or social activity related to the team’s purpose, and organized, arranged or initiated by Athletic Department staff, or team members. If any standards established by the governing authorities are violated during a team function, and there is no clear evidence that the team attempted any restraining action through its members, the team will be held responsible and disciplinary action taken.
3 Hazing. Hazing is any act committed by a person, whether individually or in concert with others, against a student in connection with joining/pledging, being initiated into, affiliating with, holding office in, or gaining or maintaining membership in any organization that is affiliated with the University; and has the effect of socially or physically isolating, humiliating, intimidating, or demeaning the student or having the effect of harming or potentially harming the mental or physical health of a student.
D. Sportsmanship. Sportsmanship shall be defined in accordance with the standards of the NCAA, AE, HEA, EISA, and the University Athletic Department. In general, a sportsperson is one who can take a loss or defeat without complaint, a victory without gloating, and who treats opponents with fairness, generosity and courtesy. Sportsmanship is respect for oneself, teammates, coaches, officials, opponents, and property. Sportsmanship also requires maintaining self-control, and refusing to be drawn into or encourage physical conflict not otherwise required by proper execution of the sport. All student-athletes are obligated to represent themselves, the team, the Athletic Department, the University, their families, and their communities, with the highest level of sportsmanship.
III. Prohibited Conduct.
Prohibited conduct includes violation of any of the standards established by the governing authorities identified above. By way of illustration, and without limitation of those prohibitions, student-athletes must not violate any of the policies described below (which are described in more detail in UVM’s Code of Student Rights and Responsibilities and/or the National Collegiate Athletic Association Manual).
A. Academic Integrity. All academic work (e.g., homework assignments, written and oral reports, creative projects, performances, in-class and take-home exams, extra-credit projects, research, theses and dissertations) must satisfy the following four standards of academic integrity:
1. All ideas, arguments, and phrases, submitted without attribution to other sources, must be the creative product of the student. Thus, all text passages taken from the works of other authors must be properly cited. The same applies to paraphrased text, opinions, data, examples, illustrations, and all other creative work. Violations of this standard constitute plagiarism.
2. All experimental data, observations, interviews, statistical surveys, and other information collected and reported as part of academic work must be authentic. Any alteration, e.g., the removal of statistical outliers, must be clearly documented. Violations of this standard constitute fabrication.
3. Students may only collaborate within the limits prescribed by their instructors. Students may not provide, seek, or accept information about any academic work to or from another student without the authorization of the instructor. Violations of this standard constitute collusion.
4. Students must adhere to the guidelines provided by their instructors for completing academic work. Students may not claim as their own work any portion of academic work that was completed by another student. Students may not present the same (or substantially the same) work for more than one course without obtaining approval from the instructor of each course. Violations of this standard constitute cheating.
For more information on UVM’s Academic Integrity Policy, please see uvm.edu/policies/student/acadintegrity.pdf.
B. Unexcused Class Absences and Poor Academic Performance. Student-athletes are expected to attend class regularly and punctually, and to fulfill course load and academic performance requirements. Failure to meet such obligations may affect eligibility to participate on a team and scholarship eligibility, as well as academic standing.
C. Alcohol. Prohibited acts include (1) Possessing or consuming alcohol if under the age of 21, (2) Operating a motor vehicle while under the influence of alcohol, (3) Misrepresenting one’s age for the purpose of purchasing, possessing, or consuming alcohol, (4) Purchasing, furnishing, or serving alcohol to or for an underage person, (5) Being dangerously intoxicated to the point where State law mandates being taken into custody, (6) Other prohibited acts as outlined in the UVM Student Alcohol and Other Drug Policy, (7) Violations of additional Team Rules regarding alcohol use, and/or (8) Consumption of alcohol during team travel or at team functions.
D. Other Drugs. Prohibited acts include (1) Possessing or using illegal substances, as defined by law, (2) Possessing or using controlled substances as defined by law (provided that controlled substances may be taken pursuant to a properly issued prescription in the amount prescribed), (3) Distributing, selling, or possessing with the intent to distribute illegal or controlled substances, as defined by law, (4) The use of tobacco products by a student athlete during practice, competition, or other team functions, and/or (5) Other prohibited acts as described in the UVM Student Alcohol and Other Drug Policy.
E. Nutritional or Dietary Supplements. Many nutritional/dietary supplements contain substances banned by the NCAA. In addition, the U.S. Food and Drug Administration does not strictly regulate the supplement industry; therefore, the purity and safety of nutritional/dietary supplements cannot be guaranteed. Impure supplements may lead to a positive NCAA drug test and thus affect the eligibility of student-athletes. To avoid violation of this standard, student-athletes should contact the team physician or athletic trainer with questions and/or consult the list of NCAA banned drugs.
F. Hazing. Hazing in connection with membership or participation in University athletic teams or team activities is strictly prohibited. Definition of hazing is noted in this document and hazing is described in greater detail in Section IX.
G. Violence. It is central to the mission of the University of Vermont to prevent violence and threats of violence on campus. The University has prescribed standards of conduct that apply to all members of the campus community. Any crime involving endangerment or harm to individuals or the public is prohibited. Also, the institution has set forth clear institutional policies governing firearms, sexual assault, discrimination or sexual harassment, domestic abuse and violence, hazing, unlawful possession or use of drugs and alcohol, and fire safety to protect individual and public safety.
H. Sexual Assault. Sexual assault is any sexual contact forced on another person through any means including, but not limited to, threats to harm them or another, actual harm or force, intimidation, coercion, or lack of consent. If someone is pressured or intimidated into sexual contact, or is otherwise mentally or physically incapable of consent, the University of Vermont considers this sexual assault. Sexual assault is prohibited regardless of sexual orientation or gender of the perpetrator or victim. For more information on the Sexual Misconduct and Assault Policy, including the rights of and resources available to victims of sexual assault, please see uvm.edu/policies/general_html/sexassault.pdf
I. Harassment. Harassment means an incident or incidents of verbal, written, visual, or physical conduct based on or motivated by a student’s or a student’s family member’s actual or perceived race, creed, color, national origin, marital status, sex, sexual orientation, or disability that has the purpose or effect of objectively and substantially undermining and detracting from or interfering with a student’s educational performance or access to school resources or creating an objectively intimidating, hostile, or offensive environment. For more information on the Harassment Policy, please see uvm.edu/~uvmppg/ppg/student/studentharas.pdf.
J. Stalking. Stalking is defined as willfully and repeatedly following, contacting, or harassing another person or series of people in a manner that would cause a reasonable person to feel frightened, intimidated, threatened, harassed, or molested. For more information on stalking, please see uvm.edu/policies/student/studentcode.pdf.
K. Disrespect. At all times, student-athletes are required to comport themselves in a manner respectful of themselves, their team, the University and its Athletic Department, game officials, opponents, and property. Student-athletes are to refrain from disrespectful conduct such as unsportsmanlike conduct; profane, abusive, demeaning, harassing, threatening or obscene expression; or deliberate damage to equipment or other property. Disrespectful conduct will be reviewed by the Head Coach and Director of Athletics and may result in disciplinary action.
L. Poor Sportsmanship. Student-athletes at the University of Vermont are held accountable to a high standard of ethical conduct in all activities affecting the athletics program, whether as a participant or as a spectator. Unsportsmanlike conduct, as defined by the NCAA, AE, HEA, EISA or the University of Vermont, will be reviewed by the Director of Athletics and may result in disciplinary action.
M. Gambling and Bribery. Student-athletes shall not knowingly (1) Provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition, (2) Solicit a bet on any intercollegiate team, (3) Accept a bet on any team representing the institution, (4) Solicit or accept a bet on any intercollegiate competition for any item that has tangible value (e.g. cash, clothing or equipment, meals), and/or (5) Participate in any gambling activity that involves intercollegiate athletics or professional athletics through a bookmaker, a parlay card or any other method employed by organized gambling.
N. Failure to Meet Team Obligations. Student-athletes must complete training requirements; arrive promptly for team practices, meetings, and departures for away contests and other team events; attend team functions; and otherwise fulfill their responsibilities as team members. Absences must be excused in advance by the Head Coach.
O. Conduct Unbecoming a UVM Student-Athlete. At all times UVM student-athletes are expected to conduct themselves responsibly within the Athletic Department, campus, and larger community. Behavior which reflects negatively on themselves, their team, the Athletic Department, or the University may be grounds for disciplinary action.
Special Notice on Social Networking Web Sites: As a representative of the Department of Athletics and the University of Vermont, you are always in the public eye. Please keep the following in mind as you participate on social networking web sites:
• Understand that anything posted online is available to anyone in the world. Any text or photo placed online is out of your control the moment it is placed online—even if you limit access to your site.
• You should not post any information, photos, or other items online that could embarrass you, your family, your team, the Department of Athletics, or the University of Vermont. This includes information, photos and items that may be posted by others on your site.
• Behavioral expectations in the online world are the same as in the real world. Student-athletes could face discipline or sanctions as described below for policy violations revealed online.
IV. Disciplinary Process and Sanctions.
The Department of Athletics disciplinary process is independent of, and supplements, the University student conduct process. Sanctions levied by Athletics may occur over and above those levied by the Center for Student Ethics and Standards (CSES). Sanctions will vary depending on the type and circumstances of the violation, but may without limitation include loss of athletics program eligibility and/or scholarship.
When the Athletic Department becomes aware of an alleged violation of this Code of Conduct, the Director of Athletics or her/his designee (“the AD”) will take reasonable steps to verify the validity, reliability, and accuracy of the report. These steps may include interviews of students and employees, or of non-University persons having knowledge of relevant facts; examination of documents; and other steps necessary for the AD to determine the merits of the report. A meeting with the student-athlete will ordinarily occur before any discipline is imposed; however, in extenuating circumstances, the AD may suspend the student-athlete before the meeting.
Determination of responsibility will be based on a preponderance of evidence and information available. A first-time offense may be serious enough to warrant any of the possible sanctions listed in A-F below. A student-athlete’s refusal to participate and cooperate in an Athletic Department or NCAA investigation of a possible violation of this Code of Conduct may itself constitute a basis for disciplinary action.
A. Violations of Team Rules. Head Coaches will establish team rules consistent with this Code of Conduct. Team rules shall be in writing and distributed to team members at the start of each academic year or the beginning of the playing season, whichever comes first. The Head Coach and the Director of Athletics each has the authority to impose sanctions for the violation of team rules, provided that the Head Coach shall not impose the sanction of suspension or expulsion from the team without the approval of the Director of Athletics, or designee.
B. Violation of Rules or Policies other than Team Rules. For violations of rules and policies other than team rules (e.g., violations of NCAA rules, the Student Code of Conduct, etc.) the Head Coach may impose sanctions with the approval of the Director of Athletics, or designee.
C. Violation of Criminal Law. When a student-athlete has engaged in conduct alleged to be in violation of criminal law, immediately upon receipt of notice of such possible violation the Head Coach must report the information to the Director of Athletics. Student-athletes arrested for, or charged with, violating the criminal law will be placed on immediate administrative suspension from involvement in team activity pending further investigation. If a violation would constitute a misdemeanor, the Head Coach may in the exercise of his/her reasonable discretion lift the administrative suspension. If a violation of law would constitute a felony, the administrative suspension may be lifted only upon authorization of the Director of Athletics. In all cases in which a student-athlete is arrested for or charged with illegal use of drugs, illegal gambling, or sexual misconduct or violence, the student-athlete will be immediately suspended, and the suspension may be lifted only by the Director of Athletics. The Head Coach may, for violation of criminal law, impose team sanctions on the student-athlete apart from suspension with the approval of the Director of Athletics.
D. Multi-Sport Athletes. Multi-sport athletes will not be relieved of any sanctions previously imposed in connection with rules violation while participating in another team sport when changing sports.
E. Underage Alcohol Violation. An underage alcohol violation will, at minimum, be sanctioned with probation, the terms of which will be determined jointly by the Director of Athletics and the Head Coach.
F. Possible sanctions include but are not limited to:
1) Warning. The issuance of a written warning.
2) Probation. Special status with conditions imposed for a limited time.
3) Community Service.
4) Restitution. Payment for damaged property.
5) Temporary Suspension. Removal of a student-athlete from all Athletic Department
activities, including athletic participation in team events, for a limited period of time.
6) Suspension. Removal of a student-athlete from all Athletic Department activities, including athletic
participation in team events, for a specified period of no less than one season.
7) Expulsion. Permanent removal from a team and/or Athletic Department activities.
8) Withdrawal of Financial Aid. Termination of an athletic grant-in-aid.
V. Appeals
A student-athlete who is subject to season-long suspension or expulsion from athletics team participation, or whose athletic grant-in-aid would be affected by a sanction imposed by the Athletic Director, may request for appeal from these sanctions. The appeal must be made, in writing, to the Dean of Students office within 3 business days of the
student-athlete’s receipt of the notice of sanctions. The appeal letter must explain the grounds for the appeal (e.g. new information, due process issue, abuse of discretion). Such appeals will be heard by an Appeals Board consisting of the following voting members:
Appeals Board:
• Associate AD, Student-Athlete Services or designee.
• Two Head Coaches, not from appellant’s sport, appointed by Chair.
• Faculty representative, appointed by Chair.
• Associate VP/Dean of Students, or designee, Chair.
Upon receipt of the request for appeal, the Appeals Board will assemble as soon as is reasonably possible. The Board will conduct its investigation by hearing details of the case from the Director of Athletics, the appellant’s Head Coach, and the appellant. The student-athlete will be given the opportunity to make an oral and written statement about the circumstances and why he or she feels reinstatement is warranted. The student-athlete may be accompanied by a personal advisor. This advisor must be a member of the University community (e.g. student, faculty, or staff), and may play no other role in the hearing (e.g. as witness), and cannot speak or otherwise represent their advisees in the hearing. The Appeals Board will have the opportunity to review other relevant information, including information from public authorities, court records, law enforcement officers, University officers and agencies, and other persons.
Having gathered information about the case, the Appeals Board will meet privately to discuss the case. In reviewing the case for reinstatement, the Appeals Board may consider all the circumstances, including the nature of the offense, any aggravating or mitigating circumstances, any previous violations of the Student-Athlete Code of Conduct and/or the Code of Student Rights & Responsibilities, the extent of the student’s cooperation and acceptance of responsibility, and the conduct of the student since the offense. The Appeals Board must meet and render a decision within 5 business days of the appeal. Based on a majority of votes taken, the appeals board may uphold or modify the sanctions imposed by the Director of Athletics.
VI. Referral to Counseling
Students who, in the judgment of their Team Coach or the Athletic Director, evidence a need for professional assistance will be referred to appropriate counseling resources. It is the student-athlete’s responsibility to follow up on this referral and to adhere to professional recommendations.
VII. Records Privacy.
Federal and State law, and related University policy, governing the access to student records applies to the administration of this Code of Conduct. For information, see uvm.edu/policies/student/ferpa.pdf.
VIII. Drug Testing.
Student-athletes are required to consent in writing to drug testing under the terms of NCAA and UVM Athletics policies on drug testing, as a condition of the privilege of participating in intercollegiate sports. Failure to provide such consent shall result in immediate suspension and possible permanent expulsion from the team.
IX. UVM Hazing Prevention Pledge
Membership in organizations, teams, and other University-affiliated groups can increase leadership and service potential; provide athletic, recreational, intellectual, and spiritual opportunities; and otherwise contribute positively to personal and social development. At the University of Vermont, we believe that students should not be demeaned or exposed to harm when pursuing involvement in campus life.
Know The Code
The University assumes that you’ve read important University policies, including the Code of Student Rights and Responsibilities and the full Hazing Policy. The truth is you’ll be held accountable to the Code and other policies even if you have not read them. The full University hazing policy - including additional definitions, elaboration, and procedures - can be found online at .
Policy Summary
The University unequivocally opposes activities that constitute hazing. You will be held accountable for any hazing behavior you do by yourself and/or with others against a student or prospective student in connection to joining or maintaining membership in any organization affiliated with UVM. Unacceptable behaviors cover a wide range of activities that isolate, humiliate, intimidate or demean an individual, as well as other behaviors that can also cause mental or physical harm. Hazing occurs regardless of the consent or willingness of a person to participate in the activity.
Hazing Prevention Pledge
I have read the UVM Hazing Prevention Pledge, and I understand the following:
• The Department of Athletics values positive team building efforts, inclusive environments, and doing no harm to individuals.
• I agree and pledge not to participate in activities that would meet the definition of hazing above and as elaborated in the University’s Hazing Policy.
• I will strive to prevent hazing from happening within my organization and to intervene if I become aware of hazing.
• I understand that if I am in violation of this policy I will be subject to discipline that may include, but is not limited to probation, suspension, and expulsion.
X. Agreement/Waiver
I understand and agree that I am required to know, understand, and follow the standards contained in the University of Vermont Department of Athletics Student-Athlete Code of Conduct. In addition, I understand and agree that I am responsible for knowing, understanding, and following the rules, policies, and procedures contained in the complete University of Vermont Code of Student Rights and Responsibilities.
I grant permission to the Director of Athletics and the University’s Athletic Communications staff to include customary information about me in the Department’s website, event programs, and other publications. I also grant permission to those officials to release to the media information related to alleged violations of this Code of Conduct or other disciplinary rules, as necessary to respond to media inquiries or to ensure the fairness and accuracy of public information.
Date: _____________________ __________________________________________
Signature of Student-Athlete
Sport: _____________________ __________________________________________
Printed Name
UNIVERSITY OF VERMONT
DEPARTMENT OF ATHLETICS
DRUG EDUCATION AND TESTING POLICY
2014-15
Purpose
The Department of Athletics at the University of Vermont is concerned about the health, safety and wellbeing of the student-athletes who participate in its programs and represent the University in competitive athletics. In addition, UVM Athletics views the inappropriate use of drugs to be incompatible with our stated goals of academic and athletic excellence. Student-athletes are expected to make responsible, lawful decisions regarding the use of alcohol and other drugs and to conduct themselves in accordance with University policies, the UVM Student-Athlete Code of Conduct, and federal, state and local laws.
The Department of Athletics takes the position that random drug testing and testing based on reasonable cause are appropriate to ensure the health and safety of our student-athletes; to promote fair competition in intercollegiate athletics; to affirm compliance with National Collegiate Athletic Association (NCAA), America East Conference, Hockey East Association, Eastern Intercollegiate Ski Association, and University of Vermont rules and regulations concerning drug use; and to identify student-athletes who are improperly using drugs and to assist them before they harm themselves or others, compromise their academic or athletic performance, or become physiologically or psychologically dependent. Further, the Department of Athletics recognizes its responsibility to provide educational programming and support services that will help our student-athletes to make appropriate decisions regarding substance use.
Education and Consent
Consistent with NCAA minimum guidelines, UVM Athletics will offer health and safety educational sessions for all varsity teams at least once per semester. These educational sessions will strive to make student-athletes aware of the risks associated with inappropriate use of “street” drugs, prescription medications, nutritional supplements, and other performance-enhancing drugs. These sessions will also describe in detail UVM and NCAA drug testing programs.
The Department of Athletics has appointed a Health & Safety Advisory Team for the ongoing review of individual cases. There is also a mechanism in place for coaches and other athletics staff members to report their health and safety concerns, including but not limited to drug use, with the Health & Safety Advisory Team. Membership of this team includes representation from Athletic Medicine, Student-Athlete Development, coaching staff, and when appropriate, staff from UVM’s Counseling and Psychiatric Services office. The Health & Safety Advisory Team may seek consultation with other University officials as necessary and appropriate.
Random Selection for Drug Testing
All UVM intercollegiate student-athletes listed on an institutional squad list will be subject to random drug testing under the terms of this UVM Athletics Drug Education and Testing Policy. Student-athletes will be tested under the following conditions:
1. As a condition of intercollegiate athletic eligibility, all student-athletes must sign the UVM and NCAA drug testing consent and authorization forms. No student-athlete will be allowed to compete until the consent forms are signed.
2. All UVM intercollegiate student-athletes listed on the institutional squad list will be subject to random drug testing under the terms of the UVM Athletics Drug Education and Testing Policy. This includes but is not limited to student-athletes who are “red shirting,” student-athletes who are academically ineligible, student-athletes who are injured, and fifth-year student-athletes.
3. All UVM student-athletes are subject to NCAA and institutional drug testing throughout the calendar year, including summer, under the terms of the NCAA Drug-Testing Program and UVM Athletics Drug Education and Testing Policy. Testing will be conducted at unspecified times and dates each semester.
Reasonable Cause Selection for Drug Testing
Intercollegiate student-athletes shall also be subject to reasonable cause drug testing. Circumstances, conditions, or events giving rise to individualized reasonable cause drug testing shall be submitted in writing to the Health & Safety Advisory Team which shall be the sole entity to authorize and initiate the drug testing process on grounds of reasonable cause. “Reasonable cause” shall not mean a mere “hunch” or “intuition”. It shall instead be based upon a specific event, occurrence or criteria, including but not limited to:
1. An arrest or citation by police or University authorities, which has led to the belief that a student-athlete has used a banned substance.
2. Direct observation by, but not limited to, athletic administrators, coaches, athletic trainers, or the team physician, of a physical or mental deficiency or of medically indicated symptomology of banned substance use, or of aberrant or otherwise patently suspicious conduct (e.g. dramatic behavioral change, unexplained absenteeism, unexplained or unreasonable mood swings, decrease in grades, incident of fighting, involvement with on-campus or off-campus legal authorities). Documentation by staff of such indications should be made to the Health & Safety Advisory Team.
3. Information supplied by reliable third parties, including but not limited to law enforcement officials, if said information is corroborated by other objective facts that is not suspect. Suspect information includes but is not limited to that which is equivocal, contradictory or unsubstantiated.
4. Common-sense conclusions about observed or reliably described human behavior upon which reasonable people ordinarily rely. Documentation by staff of such behaviors should be made to the Health & Safety Advisory Team.
5. A previous positive drug test or previous SA Code of Conduct Violation having to do with drug-related offense.
Drug Testing Collection Procedures
The method adopted by the Department of Athletics for testing for banned substances shall be through independent laboratory analysis of urine samples provide by student-athletes. Student-athletes will be notified of their selection for testing no more than twenty-four hours prior to the date and time of the scheduled test. Notification will be by direct telephone or in-person contact by the Testing Coordinator, or her/his designee. Upon being notified, student-athletes will be required to complete the Drug Testing Notification Form (appendix), appear at the testing site at the indicated time, and provide an adequate urine sample.
A student-athlete who does not appear for drug testing, refuses to provide an adequate urine sample, or attempts to adulterate, manipulate, substitute or intentionally dilute a urine specimen, shall be deemed to have violated the terms of this policy and such conduct shall be cause for the same action(s) as a positive drug test result for a banned substance.
The following drug classes may be included in the sample testing through UVM or NCAA testing protocols:
• Stimulants—e.g.cocaine, amphetamine (Adderall), caffeine (guarana), ephedrine, methylphenidate (Ritalin), etc.
• Street drugs—marijuana, THC, heroin, synthetic cannabinoids (“spice”, K2, etc.)
• Anabolic agents—boldenone, clenbuterol, DHEA, nandrolone, stanozolo, testosterone, androstenedione, etc.
• Diuretics and other masking agents—bumetanide, chlorothiazide, furosemide, hydrochlorothiazide, probenecid, etc.
• Peptide hormones and analogues—human growth hormone (hGH), human chorionic gonadotropin (hCG), erythropoietin (EPO), etc.
• Anti-Estrogens—anastrozole, clomihene, tamoxifen, formestane, etc.
• Beta-2 Agonists—bambuterol, formoterol, salbutamol, salmeterol, etc.
Any substance that is chemically related to the class of banned drugs, even if not listed as an example, is also banned.
All samples will be divided into two samples, packaged and sealed in view of the student-athlete. Samples will be assigned an identification number (no name attached), and forwarded to Mobile Testing Lab for testing. Results will be forwarded only to the UVM Testing Coordinator. Drug testing records shall be kept in a secure place separate from a student-athlete's other educational or medical records.
If a sample tests positive for a banned substance, the A sample is tested further to confirm the presence and specific amounts of the banned substance. If this second test confirms the positive findings, the test will be considered positive. If the student-athlete wishes to contest these findings, both the A and B samples may be forwarded, upon the student-athlete’s request and at the student-athlete’s expense, to another lab for further testing using gas chromatography/mass spectrometry methods.
Actions as a Result of Positive Institutional Drug Tests
Any student-athlete who tests positive for a banned substance, or who refuses to submit to or fails to take a required drug test as described in this policy, shall be subject to the actions listed below and possible additional sanctions as described in the Student-Athlete Code of Conduct. Positive drug test results and other drug-related offenses are cumulative throughout a student-athlete’s career at UVM. Multiple violations or positive tests will result in additional sanctions. A positive NCAA drug test following enrollment at UVM will be considered a positive UVM drug test result.
Upon confirmation of a positive drug test to UVM’s Testing Coordinator, the student-athlete will be required to:
1. Meet with Head Athletic Trainer and/or Team Physician, then Head Coach and Sport Supervisor;
2. Have a mandatory assessment and consult with a staff member in the Center for Health & Wellbeing. Cathy Rahill, Student-Athlete Development Coordinator, will serve as point of contact within Athletics to manage this process. Student-athlete should contact Cathy within 72 hours of their meeting with Head Coach. Under the terms of this policy, a student-athlete testing positive will agree to sign a verification of attendance form so that the Athletic Department may confirm attendance at the assessment/consult.
3. Abide by recommendations made by the counselor. If ongoing counseling is recommended, a student-athlete will agree to sign a release to allow the counselor to provide periodic information that the student-athlete is attending scheduled counseling sessions;
4. Be subject to unannounced testing for the duration of student-athlete’s tenure.
5. Suspension from outside competition at the discretion of the Athletic Director and Head Coach.
Additional sanctions may be applied, depending on circumstances and consistent with the Student-Athlete Code of Conduct. Possible additional sanctions include but are not limited to:
• Community Service.
• Parental Notification. If deemed appropriate by counseling or medical staff.
• Temporary Suspension. Removal of a student-athlete from all Athletic Department activities, including athletic participation in team events, for a limited period of time.
• Suspension. Removal of a student-athlete from all Athletic Department activities, including athletic participation in team events, for a specified period of no less than one season.
• Expulsion. Permanent removal from a team and/or Athletic Department activities.
• Withdrawal of Financial Aid. Termination of athletic-related financial aid at first opportunity allowable by NCAA regulations.
Right to Appeal
Further testing of a positive A sample is built in to the testing procedures. An appeal of a sanction imposed as a result of a confirmed positive test is available consistent with the appeal process outlined in the Student-Athlete Code of Conduct—i.e. only in the case of season-long suspension or expulsion from athletics team participation or removal of athletics-based financial aid.
Medical Exception Process
UVM recognizes that some banned substances are used for legitimate medical purposes. Accordingly, the Department of Athletics allows exceptions to be made for those student-athletes with a documented medical history demonstrating a need for regular prescribed use of such a substance. Exceptions may be granted for substances included in the following classes of banned drugs: stimulants, beta-blockers, diuretics and peptide hormones.
In such a case, the student-athlete is required to inform the Head Athletic Trainer, or designee, of all medications he or she is taking at the time of the pre-participation screening or at the first opportunity upon a new or altered prescription. UVM will maintain in the student-athlete’s medical records a letter from the prescribing physician that documents the student-athlete’s medical history demonstrating the need for regular use of such a drug. The letter should contain information as to the diagnosis, medical history, dosage information and time when the prescription will expire or no further refills will be prescribed.
In the event a student-athlete tests positive, the Head Athletic Trainer in consultation with the Team Physician will review the student-athlete’s medical record to determine whether a medical exception should be granted.
Nutritional/Dietary Supplements Warning
Manufacturers of nutritional ergogenic supplements often make claims about the beneficial effects of these products which do not withstand scientific scrutiny. Aside from appropriate hydration and the well-documented positive effect of a high carbohydrate diet on training, evidence for performance enhancement from most dietary supplements is lacking. Moreover, the manufacturers of ergogenic supplements are not bound by governmental standards which would require documentation of the safety and efficacy of these products. Student-athletes are therefore at risk when using products which, at best, may have no effect on their performance and at worst may subject them to health risks or render them ineligible for competition.
Before consuming any nutritional/dietary supplement product, review the product and its label with your Athletic Trainer. Dietary supplements are not well regulated and may cause a positive drug test result. Any product containing a dietary supplement ingredient is taken at your own risk.
Voluntary Disclosure / Safe Harbor
A student-athlete who has engaged in prohibited drug or alcohol use is encouraged to seek assistance from the Athletic Department by voluntarily disclosing his or her use to the Head Athletic Trainer or a member of the medical or training staff. If a student-athlete makes a voluntary disclosure, the following shall apply:
1. If the student-athlete seeks assistance prior to being identified as having violated this policy or being notified that he or she must undergo screening, the impermissible use will not be deemed an offense for purposes of determining sanctions under this policy.
2. The student-athlete will be required to undergo an evaluation by a substance abuse counselor. The counselor shall determine the appropriate form(s) of intervention and rehabilitation needed by the student-athlete, based on the circumstances of the case. The counselor will provide verification of attendance to the Athletic Director or designee.
3. A student-athlete will be permitted to remain in the Safe Harbor Program for a reasonable period of time, not to exceed thirty (30) days, as determined by the treatment plan. However, the student-athlete may not be permitted to return to participation in intercollegiate athletics if the team physician determines there is an associated health risk, and will only return when it has been determined that reentry into intercollegiate sports is appropriate.
4. Failing to complete the treatment recommended by the counselor, having a positive test for any banned substance after entering the Safe Harbor Program, or having a positive result on a reentry drug or alcohol test will be deemed a second offense under this policy.
5. If the student-athlete regains his or her eligibility to participate in intercollegiate sports, he or she may be required to undergo unannounced follow-up drug testing at the discretion of the Health & Safety Advisory Team.
6. These voluntary safe harbor program provisions apply only one time during a student-athlete’s athletic career at UVM, and only to the first-time disclosure of personal use of prohibited drugs or alcohol by the student-athlete him/herself and not to any other activity or conduct, whether or not related to the personal use disclosed.
7. Voluntary disclosure of drug use or other prohibited acts under the terms of the UVM Athletics Drug Education and Testing Policy shall not constitute immunity from University, local, state or federal citations or charges.
UNIVERSITY OF VERMONT
DEPARTMENT OF ATHLETICS
DRUG EDUCATION AND TESTING POLICY
Student-Athlete Consent and Authorization for Release of Information
I hereby acknowledge that I have received a copy of the UVM Athletics Drug Education and Testing Policy. I further acknowledge that I have read said Policy, that it has been explained to me, and that I fully understand the provisions of the Policy.
I hereby consent to have samples of my urine collected and tested for the presence of certain banned substances in accordance with the provisions of the UVM Athletics Drug Education and Testing Policy during the Academic year 2014-15.
I further authorize UVM Athletics to make a confidential release of any information and records, including drug testing results, collected and maintained pursuant to this policy, to the appropriate Athletics Department administrator, the Head Athletic Trainer, to the head coach of any intercollegiate sport in which I am a team member, and to the office or agency to which I am referred for counseling or treatment. I accordingly waive to that extent any confidential privilege I may have in connection with such information.
I understand that any urine samples will be sent to a certified analytical laboratory for actual testing. I further understand that any and all urine samples become the property of the University of Vermont.
The University of Vermont, and its officers, employees, and agents are hereby released from legal responsibility or liability for the release of such information and records as authorized by this document.
___________________________________
Name of Student (Print)
___________________________________
Signature of Student
___________________________________
Date Sport(s)
__________________________________________
Signature of Parent/Guardian if student is under 18
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