BID ADJUDICATION COMMITTEE MEETING



23850608826503861435-6985 00 BID NO: SAMSA/016/2020/21 LUBRICANTSQUESTIONS & ANSWERSQ1:We are currently busy with your pricing for the above mentioned tender. We have noticed that these lubricants needs to be delivered at several different locations: ?Cape Town Harbour, ?Simons Town, ?Port Elizabeth Harbour, ?East London Harbour, ?Durban Harbour, ?Saldanha, and Mossel Bay.On the tender it only ask for prices on the Lubricants but, no delivery costs. Therefore we can only price you on delivery cost when we know what quantities needs to be delivered and at which locations.We have also noticed that the Tender Documents needs to be delivered due to Covid and social distancing can we not email all the tender documents? If yes can you please provide us with the email address. Answer: Pricing for the product only as delivery cost are continuously changing. We do not have a designated email address for delivery of tender documents so bidders are advised to courier or hand deliver their proposals. Q2We are currently working on the above-mentioned tender and would like clarity with the products required.?Please provide the correct pack sizes for your greases.See the below spreadsheet, products highlighted in red are the ones we need clarity on.ITEMEQUIPMENTCOMPONENTSOIL REQUIREMENTUOMPACK SIZEDELIVER TO:1MAIN PROPULSION:?????1.1Main Engine??????2xMitTlees Blackstone (Stamford)Crankcase & CylindersMHP 153 [S]LT210LTSAMSA?Type: K6 Major????????????1.2M.E. Governor??????2xWoodwardHydraulic SystemMHP 153 [S]LT210LTSAMSA?Type: PGA 200Grease PointsSpheerol EPL 2 [S]LT210LTSAMSA???????1.3M.E. Turbocharger??????2xBrown BoveriBearingsPerfecto T68LT210LTSAMSA?Type: VTR-321????????????1.4M.E. Reduction Gears??????1xLOHMANN & STOLTERFOHT GMBHEnclosed GearsAlpha SP 150LT210LTSAMSA?Type: GVQ-1400????????????1.5Intermediate Shaft??????1xMHIBearingsMHP 153 [S]LT210LTSAMSA??????????????1.6CPP Unit??????1xLipsBossMHP 153 [S]LT210LTSAMSA?Type: LWHHydraulic SystemHyspin AWH 46 [S]LT210LTSAMSA???????1.7Stern Tube??????1xMHISealing SystemMHP 153 [S]LT210LTSAMSA??????????????1.8Steering Gear??????1xMHIHydraulic SystemPerfecto T68LT210LTSAMSA?Type: DF-30????????????1.9Auto Pilot??????1xBrown BrosHydraulic SystemHyspin AWH 32 [S]LT210LTSAMSA??????????????2PROPELLER UNITS/THRUSTERS:?????2.1Shell Doors??????1xPleugerHydraulic SystemHyspin AWH 46 [S]LT210LTSAMSA?Type: WM 145-500Door LinkagesSpheerol EPL 2 [S]LT210LTSAMSA???????2.1Bow Thruster / Stern Thruster??????2xCaterpillarCrankcase & CylindersTection 15W/40LT210LTSAMSA?Type: D399TA, D398TACrankcase & CylindersTection 15W/40LT210LTSAMSA??Air MotorHyspin AWH 32 [S]LT210LTSAMSA??Air MotorHyspin AWH 32 [S]LT210LTSAMSA??Grease PointsSpheerol EPL 2 [S]LT210LTSAMSA??Grease PointsSpheerol EPL 2 [S]LT210LTSAMSA???????2.3Hydraulic Pump Unit??????1xUchida HydromatikPedestal BearingAlpha SP 150LT210LTSAMSA?Type: A2V-1830 HDIA2F-1830, A2V/830Bow Thruster ReductionAlpha SP 150LT210LTSAMSA??Gear SteeringAlpha SP 220LT210LTSAMSA??Main Hydraulic SystemHyspin AWH 32 [S]LT210LTSAMSA???????3POWER GENERATION:?????3.1Alternator Diesel??????3xDaihatsuCrankcase & CylindersMHP 153 [S]LT210LTSAMSA?Type: DS (DV) Series????????????3.2Alternator Governor??????3xWoodwardHydraulic SystemMHP 153 [S]LT210LTSAMSA?Type: UG 8Grease PointsSpheerol EPL 2 [S]LT210LTSAMSA???????3.3Alternator Turbocharger??????3xIHIBearingPerfecto T68LT210LTSAMSA?Type: VTR-250????????????4EMERGENCY MACHINERY:?????4.1Emergency Generator??????1xCrankcase & CylindersTection 15W/40LT210LTSAMSA??TurbochargerPerfecto T68LT210LTSAMSA??Grease PointsSpheerol EPL 2 [S]LT210LTSAMSA???????4.2Heeling Pump??????1xPump BearingsHyspin AWH 32 [S]LT210LTSAMSA??????????????5ENGINE ROOM ANCILLARY MACHINERY:?????5.1Main Air Compressor??????1xTeikokuCrankcase & CylindersAircol PD 100LT210LTSAMSA?Type: 2TF-54????????????5.2Control Air Compressor??????1xTeikokuCrankcase & CylindersAircol PD 100LT210LTSAMSA?Type: 2TF-54????????????5.3Emergency Air Compressor??????1xLister BrothersCrankcase & CylindersMHP 153 [S]LT210LTSAMSA?Type: ST2MA????????????5.4Deck Air Compressor??????1xDeutzCrankcase & CylindersTection 15W/40LT210LTSAMSA??Crankcase & CylindersPD 68 [M] AircolLT210LTSAMSA???????5.5Control Airlines???????Air Line LubricatorHyspin AWH 32 [S]LT210LTSAMSA??????????????5.6Purifier for Fuel Oil??????1xAlfa-LavalEnclosed GearsAlpha SP 150LT210LTSAMSA?Type: MMPX 303????????????5.7Purifier for Lubricating Oil??????1xAlfa-LavalEnclosed GearsAlpha SP 150LT210LTSAMSA?Type: MMPX 303????????????6WORKSHOP MACHINERY:?????6.1Lathe??????1xDainichiOil PointsHyspin AWH 32 [S]LT210LTSAMSA?Type: DLG-SH 53 x 200Gear BoxHyspin AWH 32 [S]LT210LTSAMSA??Grease PointsSpheerol EPL 2 [S]LT210LTSAMSA???????6.2Drilling Machine??????1xDainichiOil PointsHyspin AWH 32 [S]LT210LTSAMSA?Type: DB550Gear BoxHyspin AWH 32 [S]LT210LTSAMSA??Grease PointsSpheerol EPL 2 [S]LT210LTSAMSA???????7HOTEL SERVICES:?????7.1Refrigeration Compressor??????2xHTICylindersIcematic 299LT210LTSAMSA?Type: CVB-54????????????8DECK MACHINERY:?????8.1Windlass??????1xMHIOpen GearsShell Grease SA 1023 [N]LT210LTSAMSA?Type: 21 TonWorm GearboxAlpha SP 150LT210LTSAMSA??Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA???????8.225 Ton Crane??????1xOrenstein & KoppelOpen Gears, Wire Ropes & Grease PointsShell Grease SA 1023 [N]LT210LTSAMSA??Slewing GearboxesAlpha SP 150LT210LTSAMSA??Hydraulic SystemHyspin AWH 68 [S]LT210LTSAMSA??Grease PointsSpheerol EPL 2 [S]LT210LTSAMSA???????8.3Deep Hydrographic Winch???????Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA??Hydraulic SystemHyspin AWH 32 [S]LT210LTSAMSA???????8.4Vertical Plankton Winch??????1xGrease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA??????????????8.5Hydraulic Power Pack???????Oil ReservoirHyspin AWH 32 [S]LT210LTSAMSA??????????????8.6Stern Gate???????Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA??????????????8.7Hinged Flight Deck???????Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA??????????????8.8Towing/Mooring Winch??????1xClarke-ChapmanOpen Gears, Wire Ropes & Grease PointsShell Grease SA 1023 [N]LT210LTSAMSA??Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA??Hydraulic SystemHyspin AWH 32 [S]LT210LTSAMSA???????8.9Hatch Cover Winch??????1xMHIGrease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA??Hydraulic SystemHyspin AWH 32 [S]LT210LTSAMSA???????8.10Telescopic Crane??????1xThrigeOpen Gears, Wire Ropes & Grease PointsShell Grease SA 1023 [N]LT210LTSAMSA??Slewing GearboxesAlpha SP 68 [M]LT210LTSAMSA??Winch Final DriveAlpha SP 150LT210LTSAMSA??Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA??Hydraulic SystemHyspin AWH 32 [S]LT210LTSAMSA???????8.11Travelling Deck Crane??????1xDeutzOpen GearsShell Grease SA 1023 [N]LT210LTSAMSA??Crankcase SystemTection 15W/40LT210LTSAMSA??Slewing, Luffing Hoisting Gear BoxAlpha SP 150LT210LTSAMSA??Travelling GearboxAlpha SP 220LT210LTSAMSA??Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA???????8.12Overhead Crane??????2xDiaOpen GearsShell Grease SA 1023 [N]LT210LTSAMSA??GearboxAlpha SP 150LT210LTSAMSA??Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA???????8.13Accom. Ladder Winch???????Wire RopeShell Grease SA 1023 [N]LT210LTSAMSA??GearboxAlpha SP 150LT210LTSAMSA??Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA???????9LIFEBOAT MACHINERY:?????9.1Lifeboat Davit???????Wire RopeShell Grease SA 1023 [N]LT210LTSAMSA??Winch GearboxMHP 153 [S]LT210LTSAMSA??Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA??Stieber Roller ClutchesHyspin AWH 15 [S]LT210LTSAMSA???????9.2Lifeboat Engine???????GearboxTransmax M [N]LT210LTSAMSA??Crankcase SystemTection 15W/40LT210LTSAMSA??Grease PointsEnergrease MM-EP 1 [P]LT210LTSAMSA???????9.3Workingboat Engine???????Crankcase SystemTection 15W/40LT210LTSAMSA??????????????9.4Rescue Boat Engine???????Oil LubricationSuper Outboard Engine Oil [N]LT210LTSAMSA??Grease PointsShell Grease SA 1023 [N]LT210LTSAMSA???????Answer: We wanted it in 210litre so that we can work out price per litre or price per kilo, it is a standard specimen size Q3While acknowledging your request on RFQ based on a unit cost, it would be highly favourable if you could indicate the anticipated total lubricant annual volumes.This can be based on current consumption or even historical indications.Would you also indicate whether the current/past annual consumption would change in future.This information plays a big part of our prizing strategy and hence the plea to share.Answer: 35000 litres of different lubes is the estimated volume consumed for the previous financial year Q4Can one bid for one or two ports to supply or must we bid for all the ports.Answer: Bid for all PortsQ6Will the experience of the bidder's suppliers be considered or must the proof experience be for the bidder?Answer: Check the bit document’s evaluation criteria Q7On page 7 of the bid noted in the subject title of this mail, it states that:The supplies will be through barge, either bulk or drum or at anchorage as per SAMSA’s instructions / requirementsPlease note that we are only able to supply products at anchorage in the respective harbours and NOT through Barge, will this disqualify us?Answer: NOQ8We would like to get clarification on the following questions:?How many service providers are going to be appointed for the service to supply lubricants??How many ports is a service provider going to supply the lubricants to or do we need to specify them??The badges that will be used to deliver on the anchored vessels are they for our account as a service provider or they will be provided by SAMSA?Answer:We will have a panel of two suppliers Suppliers must be able to supply to all ports mentioned on the tender documentThey will be provided by the supplier and deliver cost will be invoiced to SAMSAQ9Please can you assist with clarification on the above bid: - Is the bid restricted to the Castrol / Shell products listed on the bid, or will matching products from alternative majors be considered ? (i.e. Caltex, Engen?)Is there an opportunity to select delivery to selected sites only?3.)Is there an opportunity to quote differential pricing to sites as the transport costs to the sites will differ?4.)Is it possible to have the overall quantities per product per site?5.)Confirmation of the credit term to be 30 days ex statement?Answer: Yes, other brands will be considered provided they meet the technical specifications and are marine gradeNoNo- only product cost, we are not dealing with delivery cost at this stageNoCorrectQ10.We would to know the yearly usage of oil and the grease listed on the tender.Answer: 35000 litres of different lubes is the estimated volume consumed for the previous financial year Q11.It will also serve to request that you kindly note that the some of the equivalents for the lubricants specified come in 208 litre drums instead of 210 litre drums while others come in 180 litre drums instead of the indicated 210-litre drums.Might we not be allowed to price in litres for all the lubricants requested? Kindly let us know.Would a Letter of Support from a financial institution suffice instead of the Annual Financial Statements?Answer: We wanted it in 210litre so that we can work out price per litre or price per kilo, it is a standard specimen sizeThe price per litre / per kilo can be used to give the cost of specimen size of 210litres Page 27 of the tender document, check under the evaluation and selection criteria. ................
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