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FedBizOppsPresolicitation Notice*******CLASSIFICATION CODESUBJECTCONTRACTING OFFICE'S ZIP-CODESOLICITATION NUMBERRESPONSE DATE (MM-DD-YYYY)ARCHIVE DAYS AFTER THE RESPONSE DATERECOVERY ACT FUNDSSET-ASIDENAICS CODECONTRACTING OFFICE ADDRESSPOINT OF CONTACT(POC Information Automatically Filled from User Profile Unless Entered)DESCRIPTIONSee AttachmentAGENCY'S URLURL DESCRIPTIONAGENCY CONTACT'S EMAIL ADDRESSEMAIL DESCRIPTION ADDRESSPOSTAL CODECOUNTRYADDITIONAL INFORMATIONGENERAL INFORMATIONPLACE OF PERFORMANCE* = Required FieldFedBizOpps Presolicitation NoticeRev. March 2010SLoma Linda Laundry Services90815VA262-16-Q-076606-23-201660N2812332Department of Veterans AffairsNetwork Contracting Office 224811 Airport Plaza DriveSuite 600Long Beach CA 90815Randy Corry, Contract SpecialistRandy.Corry@11201 Benton StreetLoma Linda, CA11301 Wilshire Blvd. 5901 E. 7th StreetLos Angeles, CA Long Beach, CA92357randy.corry@randy.corry@This is a Pre-Solicitation Notice for solicitation number VA262-16-Q-0766. The resulting contract is to provide linen and laundry services at the following VA Healthcare Centers:VA Loma Linda Healthcare System, 11201 Benton Street, Loma Linda, CA 92357.VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd., Los Angeles, CA 90073VA Long Beach Healthcare System, 5901 E. 7th Street, Long Beach, CA 90822The services must be performed as specified in the Performance Work Statement (PWS). The contract period will be for the period beginning August 1, 2016 through July 31, 2017 with four (4), one (1) year options. The North American Industry Classification System (NAICS) code applicable to this acquisition is 812332, $38.5Million. This information is only for classification purposes in the representation and certification portion of the Request for Proposal (RFP). THIS NOTICE IS NOT A REQUEST FOR PROPOSAL. The anticipated solicitation issue date will be on or about July 7, 2016. The anticipated date for receipt of quotes is on or about July 22, 2016. All prospective offerors are responsible to visit the FedBizOpps website at: frequently to obtain any amendments or other information pertaining to this solicitation. Contractors must be registered in System for Award Management (SAM) in order to receive a contract award. Contractors may access SAM at I1.0. Description of Services - The Department of Veterans Affairs (VA) intends to establish a multiple award firm-fixed price (FFP) contract for a bulk laundry facility to accomplish the required linen cleaning services as described in this Performance Work Statement (PWS). The contractor shall furnish all labor, equipment, supervision, management, supplies, facilities, including transportation of linen to and from the contractor-owned/contractor-operated bulk laundry facility to accomplish the required linen cleaning service for complete medical laundry services, as described in this PWS for the VA Loma Linda Healthcare System (VALLHS) and both the Long Beach (VALBHS) and Greater Los Angeles Healthcare Systems (VAGLAHS).1.1. Scope 1.1.1. All workmanship shall be in accordance with practices/guidelines established by the Center for Disease Control (CDC) and Occupational Safety and Health Administration (OSHA). Services shall include all processes necessary for the laundering and finishing of the articles within medical laundry industry standards. 1.1.2.Physical separation, through the presence of a barrier wall and the use of pass-through equipment, is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. In no case shall clean and soiled linen share the same physical space. The laundry plant layout/design should incorporate a “design for asepsis” whereby clean linen neither comes into contact with soiled linens nor shares the same physical space, thus avoiding cross-contamination and/or reintroduction of bacteria once processed. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards as outlined in this PWS and in accordance with CDC and OSHA standards.1.1.3.All linen must be processed in a manner consistent with its intended use, free of wrinkles, damage, lint, stains, etc; ensuring that quality will meet or exceed expectations of this PWS.1.1.4.Safety and protective clothing and equipment for the services required per the PWS shall be provided and maintained by the contractor at the contractor’s own expense.1.1.5.Facilities in which the work is done shall be open to inspection of sanitation and regulatory conditions by Government representatives. These inspections may be scheduled or unscheduled.1.1.6. The contractor shall have an established program to oversee the quality assurance of this requirement and provide a copy to the Government for concurrence. 1.2.Delivery and Pick up Schedule1.2.1.DELIVERY LOCATIONS: VALLHS: 11201 Benton Street, Loma Linda, CA, Building 1,Rear loading dock. The contractor is required to provide delivery to and from the contractor laundry facility. Pick up/delivery will be made seven (7) days per week, Monday through Sunday, including holidays. Upon each delivery, clean linen which was processed from the previous day’s pick up shall be returned. The pick up time shall be between 6:00 am and 8:00 am. Pick up and delivery times may be changed in order to meet the needs of the VALLHS. VALLHS: Ambulatory Care Center Redlands Blvd, Loma Linda, Ca Rear loading dock. contractor is required to provide delivery to and from the contractor laundry facility.? Pick up/delivery will be made seven (5) days per week, Monday through Friday, including holidays.? Upon each delivery, clean linen which was processed from the previous days pick up shall be returned.? The pick up time shall be between 8:00 am and 10:00 am. Pickup and delivery times may be changed in order to meet the needs of the VALLHS.1.2.2.Clean linen (from the previous day’s pick up) is to be unloaded by contractor personnel and placed at the loading/unloading dock area. Soiled linen shall be picked up by contractor personnel from the loading /unloading dock area. 1.2.3. The Contracting Officer Representative (COR) shall verify the deliveries daily and discuss any discrepancies with the contractor’s Project Manager (CPM).1.2.4. Emergency situations may call for services to be scheduled, which may require the alteration of schedules. Emergency situations will be defined by the COR such as equipment or utility failures at the plant or when transportation failures or accidents occur. In the event of medical facility emergency disaster drills, the contractor shall be notified fourteen (14) days in advance. The delivery/pick-up times may vary for a short period of performance, not to exceed seven (7) days. 1.2.5. The contractor will provide a trailer (40CY) on station for the purposes of storing collected daily soiled linen. The trailer must accommodate up to fourteen (14) linen carts. The trailer will be left at the VA Loma Linda loading dock overnight.1.3. Report Requirements:1.3.1. The contractor shall document and provide the COR with a written and electronic report of all processed soiled linens and all clean linens which are being delivered, indicating the cart number and weight for each delivery on a daily basis. The reports of soiled linen received and clean linen delivered must show the date, name of the item, number of pieces received and delivered per schedule line item number, pounds received or delivered per schedule line item number, cart number and weight and the location they were delivered. An example of the report shall be provided by the COR post contract award. (Example of daily report: date, soiled lined received, clean linen delivered, cart number, and weights, etc.) The weekly report delivered items must reflect the weekly cost charge; bill charge must be done per clean linen weight.1.3.1.1.Weekly a. Report of soiled linen received to include: pounds and pieces per schedule line item received.b. Report of clean linen delivered to include: pounds and pieces per schedule line item received.1.3.1.2.Monthly a. Report of washroom chemical titration and pH by chemical supplier.1.3.1.3.Quarterly a. Titration report listing the results of a whiteness test, tensile strength, and residual chlorine test.b. Scale calibration.1.3.2.The reports shall be submitted electronically and shall be compatible with Government software programs, such as Microsoft Office. The report and design shall be set with columns, rows, header, date and data will be itemized. Font shall be no less than 12 in size and black in color. Background of all reports shall reflect white in color.1.4. Linen Control1.4.1.Any articles billed for, but not received by the Government, shall be supplied by the contractor in the next regularly scheduled delivery at no additional cost to the Government. Government-owned items lost or badly damaged, (except normal wear and tear) while under the control of the contractor must be replaced with the name brand item or equal and approved by the COR within thirty (30) days.1.4.2.Unusual losses, including suspected pilferage, shall be reported at once to the COR, who will take immediate action to investigate the loss. If the loss is not recovered, the cost of replacement will be negotiated with the Contracting Officer (CO), along with the approval of the COR. Any issues shall immediately be brought to the CO’s attention. The contractor will supply an itemized list of linen that will be replaced, to include item description, quantity and unit cost to the COR and CO.1.4.3.Any items found to have been unsatisfactorily cleaned according to quality and performance standards, shall be re-cleaned at no additional cost to the Government. Such items shall be identified, for contractor recognition by the COR when they are returned on the next scheduled pickup after an unsatisfactory condition is discovered. These items are to be kept separate from the normal laundry items for separate processing. Re-cleaned items will be identified separately and not charged to the Government.1.4.4. The contractor of up to eight (8) personnel to assist with at VA Loma Linda Hospital and the Ambulatory Care Center every six months with the linen inventory. Semi-Annual Inventory Report must reflect all items delivered, cleaned items and contractor facility storage inventory. 1.4.5. The contractor will store linen inventory not to exceed 4 days worth of daily linen for VA Loma Linda Hospital.1.5. Carts1.5.ernment-owned bulk delivery linen carts will be maintained by the Government to ensure they are in working order for employee safety/ergonomics. Contractor may be responsible for any damage to the carts above normal wear and tear while they are in the contractor’s possession. All carts are identified by numbers with the empty weight indicated on the outside.1.5.2.The contractor shall disinfect carts after removing soiled linen from them and before placing clean linen in them, with a Tuberculoicidal Germicide, which has been approved by the COR. 1.5.3.Carts containing clean linen being returned shall be covered with clean covers to protect them against contamination while in transit between the laundry plant and the medical center. If reusable laundry bags or liners are used to transport soiled laundry, they must be laundered after use. If reusable bags are not available, the VA Medical Center will utilize plastic bags for soiled linens, which are to be destroyed.1.5.4. Clean and soiled linen carts will be provided by the contractor. Carts will be provided by the contractor for placement in soiled utility rooms and for the collection of soiled linen. The contractor will ensure carts are in working order for employee safety/ergonomics.? All carts will be identified by numbers with the empty weight indicated on the outside.1.6. Tag out program1.6.1.The contractor shall provide reject bags for all linen items that are not acceptable for patient care. Rejects shall be collected daily by the contractor and all rejected linen packaged separately and clearly label the package as “TAG OUT” in a visible area.1.6.2.Salvaged items shall be used as rags when requested by the COR. i.e.: terry material. All rags shall be dark purple in color. Rags shall be colorfast so no transfer occurs onto hands, Government property or anything else during use.1.6.2.1.Request to dye rags by the Government shall be on a quarterly basis, if needed.1.7. Vehicles1.7.1.The contractor shall provide all required vehicles, vehicle fuels, lubricants, and repairs necessary to perform services under this contract. All vehicles to be used under this contract must be maintained in a safe and serviceable condition during duration of this contract. In addition, the vehicles must be kept clean (exterior and interior) with no unsightly residue of dirt, mud, trash, and other debris. Vehicle efficiency is solely the responsibility of contractor. Contractor shall not be relieved of his contract responsibilities due to vehicle breakdown or failure of vehicles to operate.1.7.2.Contractor’s personnel shall clean the linen transport vehicle with a tuberculocidal germicide/disinfectant, which has been reviewed and accepted by the COR in writing.1.8.Laundering Requirements1.8.1.The Contractor shall accept for processing all soiled linens, uniforms, patient clothing, mops, etc. The VALLHS reserves the right to add any additional items as needed based on the need for patient care. Any change of function by the Government, which may affect this contract as contemplated by this paragraph, and which requires permanent adjustments in frequency or type of performance, will be coordinated with the contractor by COR and CO prior to initiation of such a change to assure adequate contractual coverage by bilateral modification to the contract.1.9.Estimated Quantities1.9.1. It is impossible to determine the exact quantities that will be required during the contract term. Each offeror whose offer is accepted will be required to provide all services that may be ordered during the contract term. Quantities not ordered shall not constitute a price adjustment under any resulting contract. See Appendix A for estimated volumes/workloads.1.10. Packaging1.10.1. Linen is packaged in bulk by item according to specified quantities and established arrangements as indicated.1.10.2. Items finished and placed on hangers shall be returned in a cart with a coat bar. They shall be placed on the hanger so identification number and size is showing, if any.1.11. Laundry Size Guidance1.11.1.Category One - Flatwork items that must be conditioned, ironed, folded and bundled:Pillowcases White, regular and surgicalFlat & Fitted white Sheets: surgical & bed, poly/cotton, bed, gurneyGreen Fitted Sheet – Psychiatric WardWash Cloth WhiteBath TowelsPJ Tops & Bottoms XS-5XLBath & Thermal BlanketIV Patient GownPatient GownInsolation GownSurgical Towels GreenLaundry BagsTableclothApron, CookSheets, poly/cotton, bedTowel, KitchenSurgical Scrubs, Top & BottomTowel, Huck and ORWrappers, surgical scrubs and misc. surgical linen: Small, Medium, LargeMisc. Items: Medium, Large in solid colored (jade green, misty green, or ceil blue)1.11.2.Category Two - Items that must be finished through a garment finisher and placed on hangers:EMS Work Shirts & pantsKitchen Work Shirt (Polo)Fire retardant shirt & pantsFood Server Pants blueSmock, knee length long coatsCoverallsLab Coat, ShortPantsuit, TopPantsuit, BottomChef jacket & pants, black/whiteCargo pants/khaki & blueKitchen work pants blueWarm-up JacketsLab & Consultation coatsCubical Curtains (weights in each)1.11.3. Category Three - Items that must be tumbled dried and folded:BathrobeShower CurtainsFall Alert Gown yellowm/h gowns greenScrub Tops & Bottoms (ScrubEX)Pads, absorbent OR flat & fitted green sheetsOR pillow cases greenM/H flat & fitted green sheetsSurgical towel green (Huck)Dish TowelHand Towel (white)Mattress pads (sleep study)1.11.4. Category Four - Items that must be cleaned dried and returned in bulk:Mops,18” micro fiber (returned bagged in 25 counts per bag)Mops, 60” dust (returned bagged in 10 counts per bag)Rags1.11.5. Category Five - Items that must be dried and placed in laundry bags:Knitted fitted sheetsBibsMicro fiber towelsPatient lift slings (thorax, high back, and body) – (Each piece must be bagged separately)Smart cushions - (Each piece must be bagged separately)Jacobs ladder - (Each piece must be bagged separately)Return belt1.12.Circumstances to be reported.1.12.1. The contractor shall report any circumstances, which may affect the performance of the work and unhealthy or hazardous conditions or any delays or interference with work. Such reports shall be made immediately upon discovery by the contractor to the CO and COR by phone and a follow-up email.1.13. Exposure to Hazardous Working Conditions. 1.13.1.Contractor personnel are required to perform work under potentially hazardous conditions. Contractor personnel shall be informed of potentially hazardous situations by contractor and trained by contractor in techniques required to recognize and deal with potentially hazardous situations in a manner which will minimize personal risk. The contractor is required to adhere to standard techniques for personnel who become injured or ill on the job at no cost to the Government. The contractor is also responsible for providing employees with required personal protective equipment.1.13.2.Linen contaminated with HD’s (Hazardous Drugs) or excreta from patients who have received HD’s in the past forty-eight (48) hours is a potential source of exposure to employees. Linen soiled with blood or other potentially infectious materials as well as contaminated with excreta must also be managed according to the Blood-borne Pathogens Standard. Linen contaminated with HD’s should be placed in specially marked laundry bags and then placed in a labeled impervious bag. The laundry bag and its contents should be pre-washed, and then the linens added to other laundry for a second wash. Laundry personnel should wear latex gloves and gowns while handling pre-washed material.1.13.3. Prior to start of contract performance, the contractor must supply information regarding the tuberculocidal germicide/disinfectant for COR concurrence. 1.14.Key Personnel1.14.1. The CPM, or key personnel, providing services for this requirement must meet the following:1.14.2. Shall have at least three (3) years of specialized experience in this capacity for requirements of similar size and magnitude. 1.14.3. The CO and the COR must be provided with the name, address and telephone number where the CPM is to be reached during normal business hours from 7:00 am to 4:30 pm, and off duty hours from 4:30 pm to 7:00 am, within five (5) days after award. The same information will be provided for a qualified alternate when the CPM is not available.1.14.4. CPM or alternate shall respond in person, or by telephone, within four (4) hours of notification by the COR or CO. The CPM and any designated alternate shall have full authority to contractually commit the contractor for prompt action on matters pertaining to the contract.1.14.5. Prior to start of contract performance the role of the CPM, extent of authority and all contact information shall be provided to the CO and COR.1.15.Contingency Plan1.15.1Contractor shall furnish a detailed, written contingency plan indicating that services can be continued in the event of contractor’s equipment issues (including transportation vehicle failure), production facility failure, or any circumstance that impacts the contractor’s ability to perform the services. The contractor must comply with the scheduled delivery within a 6-hour time frame.1.16. Quality Control1.16.1. The Contractor shall have a quality control program to ensure that the requirements of the contract are provided as specified. The plan must also include procedures to secure Government property while under contractor’s jurisdiction. Subsequent changes to the approved quality control program must also be reviewed and agreed to by the COR and CO. The program shall include, but not be limited to the following:1.16.2. An inspection system covering the performance indicators given in the Quality Assurance/Performance Requirements summary.1.16.3. A method for identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. 1.16.4. A file of all quality control inspections, inspection results, and any corrective action required shall be maintained by the Contractor throughout the duration of this contract. This file shall be available to the COR during normal working hours upon request.1.17. Quality Assurance1.17.1.The Government will monitor the contractor’s performance under this contract using the Performance Requirements Summary in Section II of this PWS. Assessments shall be by made for each area of service by the Government in accordance with stated limits on discrepancies.1.18.Performance Evaluation Meetings1.18.1. The CPM, or their designee, shall meet with the COR on a minimum frequency of once each month according to schedule established by the COR. On occasion the COR may be accompanied by the CO or other required Government personnel. 1.18.2. The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of additional meeting(s) between the CPM, COR and CO. A mutual effort will be made to resolve all problems identified. The COR will prepare written minutes of these meetings. Should the CPM not concur with the minutes, a written statement will be presented to the CO within five business days, and the CPM will be notified of the decision in writing by the CO.1.19. Correspondence 1.19.1.All correspondence relative to this contract shall bear the VA contract number, title, and name of the VA medical center, and shall be addressed to the COR for technical matters. All other contract matters must include a copy to the CO.1.19.2. Government Representative. The COR is responsible for providing technical assistance to the CO in administration of the contract. This responsibility involves quality assurance inspection, surveillance reporting and monthly certification of the contractor’s performance by the COR. The CO will furnish the name of the COR prior to the start date of the contract. The contractor shall be advised of the extent of the authority of the COR. The COR, CO and/or other required Government personnel may make site visits to plant facilities, without necessity of prior notification to contractor. Each phase of the services rendered under this contract is subject to Government inspection during both the contractor’s operation and after completion of tasks. The Government’s program is not a substitute for quality control by the contractor.1.19.3. Any change of function by the Government, which may affect this contract as contemplated by this paragraph, and which requires permanent adjustments in frequency or type of performance as well as amounts, quantities, and poundage prices, will be coordinated with the Contractor by the COR and CO prior to initiation of such a change to assure adequate contractual coverage.1.20. Phase-in Plan. 1.20.1.The following documentation must be provided to the COR and CO within 5 days after award. a.Procedures to secure Government property while under Contractor’s jurisdiction.b.The role of the CPM and extent of authority.c.A copy of the Contractor’s Policy and Procedure Manual. d.Certification that Contractor’s scales used for weighing soiled and clean linens have been calibrated on a regular basis and provide a copy of the certification to the Lead COTR (i.e. quarterly).1.21. Phase-out Plan 1.21.1.The contractor shall have a phase out plan. This plan shall describe the contractor’s methods and procedures to ensure smooth and uninterrupted service at contract expiration date for a period NTE thirty (30) days. The contractor shall fully cooperate with the successor contractor and the Government so as not to interfere with their work or duties.1.22. Security of Government Equipment. 1.22.1.It is the responsibility of the contractor to ensure that all extraneous articles, except trash, found in linens or in areas under the jurisdiction of the contractor (i.e., medical instruments and personal items) are turned in to the COR daily (Monday through Friday). A note will accompany the articles returned identifying the area or origination, and the type of linen or item it was found on (ex: general OR, special).SECTION II Refer to SECTION D of SolicitationSECTION III3.ernment Furnished Property and Services3.1. The Government will provide all linen/textile items and carts as specified in this PWS.3.2.The Government will provide forms, publications and services specifically identified in this contract as Government furnished.3.3. Restroom and hand washing facilities are available for contractor employees to wash their hands following exposure to blood or other body fluids while at the medical facility.3.4.The Government will provide facility passes for Contractor’s employees as necessary to fulfill provisions of this contract.SECTION IV4.0.General Information4.1. Hours of Operation. The contractor shall perform the services required under this contract during normal VALLHS operation, except when coordinated with the contractor due to emergencies. The contractor is required to perform services on federal holidays. 4.1.1. Normal Hours - VALLHS hours of operation are 6 am-5 pm. The contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the Government.4.1.2. Any overtime or holiday pay that may be entitled to contractor personnel performing under this contract shall be the sole responsibility of the contractor and shall not be billed to nor reimbursed by the Government.4.3. VALLHS Closures. Work scheduled but not accomplished because of closure due to weather or unforeseen emergencies, shall be accomplished as soon as possible after reopening the medical center.4.4. Parking Policy. It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of contractor's personnel under any circumstances.4.5. Traffic Laws. The contractor and its employees shall comply with federal, local and VALLHS traffic regulations. 4.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately-owned vehicle while on VALLHS.4.7. Physical Security. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.4.8. Smoking policy. Contractor personnel may smoke only in designated areas. Enclosed patios connected to facility buildings are considered part of the building and are non-smoking areas.4.9.Training. The Contractor shall ensure all employees complete the local VALLHS Hazardous Communication, HAZMAT, and hazardous waste training. The Contractor shall appoint a primary and alternate HAZMAT and Hazardous Waste monitor. Monitors are responsible for training all Contractor personnel regarding hazardous material containers maintained within VALLHS and complete SDSs immediately upon receipt of new chemicals, products, or materials. The Contractor shall submit SDSs to HAZMAT as required.4.10. Personnel. The contractor shall be responsible for the administration and management of all aspects of this contract. This includes responsibility for all contractor employees, subcontracts, agents, and anyone acting for or on behalf of the contractor.4.10.1.The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the facility and its population.4.10.2.Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats. Uniforms are acceptable. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.4.10.3. Contractor’s personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.4.10.4. All contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA grounds. I.D. badges shall have an identification picture, and shall state the name of the individual and the company they represent. The VA will issue an ID badge upon the completed fingerprinting process. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to federal property. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. 4.10.5 The parties agree that the contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. The contractor shall be responsible for providing:a. Workers Compensation.b. Professional liability insurance.c. Health examinations.d. Income tax withholding, and,e. Social Security payments.4.11. Certification Requirements. Contractor’s personnel performing services shall be fully qualified.4.11.1“Fully qualified” is defined as trained and experienced to perform the services assigned.The Contractor shall provide written verification of the competency of their personnel and a list of credentials of approved personnel for placement at the Department of Veteran Affairs medical facility. This information shall be required when quotes are submitted and may be used during evaluations in determining award. 4.11.2The Contractor shall also be required to update this information as changes to staff are made, throughout the life of the contract. The Government Contracting Officer’s Representative (COR) reserves the right to reject any of the Contractor’s personnel and refuse them permission to work with VA employees if they are determined not “fully qualified” or documentation has not been submitted, and approval given, for the Contractor’s personnel to provide needed services.4.12. Cellular Phones. A hands-free device shall be utilized while driving and texting while driving is strictly prohibited.4.13.Contracting Officer Representative (COR). A VA Medical Center (VAMC) representative of the Contracting Office shall be designated to represent the CO in furnishing technical guidance regarding the work being performed under this contract. 4.13.1. Delegation of Authority (DOA) letter(s) shall be forwarded to the using service and contractor after agreement has been signed, identifying the individual(s) as the COR(s). All authorized representatives to accept or reject services performed shall be delegated as COR(s). This designation shall be furnished in writing to the contractor prior to commencement of the contract. 4.14. (A) Workers Compensation and Employer’s Liability. The contractor is required to comply with applicable Federal and State worker's compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $1,000,000 shall be required.(b) General Liability: (1) The contractor is required to maintain bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) The contractor shall be responsible for all damage to property, which may be caused by him, or any employee engaged in the performance of this contract.(c) Automobile Liability: The contractor is required to maintain automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the U.S. shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.(d) Before commencing work under this contract, the CO shall require the contractor to furnish certification from his insurance company indicating that the coverage outlined in paragraphs (a) and (b) and (c) has been obtained and that it may not be changed or canceled without a guaranteed thirty (30) days notice to the CO. 4.15. Invoice and Payment. Payment to be made in arrears. Invoices should be electronically submitted APPENDIX ALINEN/UNIFORM ITEMS USED ON A WEEKLY BASISLOMA LINDA MEDICAL CENTER: LINEN/UNIFORM ITEMS USED ON A WEEKLY BASISDESCRIPTIONTOTALDAYSTOTALTOTALPRICEWEEKLY TOTALSOF ITEMDAILY ITEMSOF SERVICEPER WEEKWEIGHT (lbs)PER POUND1.9.1.2. Category One - Flatwork items that must be conditioned, ironed, and folded:Pillow Cases White700749001053.5$0.00$0.00Flat White Sheet20007140003010$0.00$0.00Fitted White Sheet25071750376.25$0.00$0.00Green Fitted Sheet Psych Ward50735075.25$0.00$0.00Wash Cloth White20007140006020$0.00$0.00Bath Towel18007126008227.8$0.00$0.00PJ Tops XS-5XL407280148.4$0.00$0.00PJ Bottoms XS-5XL407280114.8$0.00$0.00Bath Blanket300721002583$0.00$0.00Thermal Blanket400728002698.36$0.00$0.00IV Patient Gown250717501851.5$0.00$0.00Gown Patient250717501851.5$0.00$0.00Isolation Gown757525555.45$0.00$0.00Surgical Towels Green1007700343$0.00$0.00Laundry Bags400728002800$0.00$0.00WEEKLY TOTALS865576058531708.81$0.00$0.00DESCRIPTIONTOTALDAYSTOTALTOTALPRICEWEEKLY TOTALSOF ITEMDAILY ITEMSOF SERVICEPER WEEKWEIGHT (lbs)PER POUND1.9.1.3. Category Two - Items finished through a garment finisher, placed on hangers & returned in plastic garment bags:Work Shirts EMS1005500250$0.00$0.00Work Shirts FMS1005500250$0.00$0.00kitchen work shirts (Polo)1256024.6$0.00$0.00Fire Retardant Shirt452012.2$0.00$0.00Food Server Pants Blue1256030.6$0.00$0.00Chef Pants, Black/White1256030.6$0.00$0.00Cargo Pants Khaki & Blue20051000510$0.00$0.00Kitchen Work Pants Blue1256030.6$0.00$0.00Fire Retardant Pants452012.2$0.00$0.00Warm Up Jackets405200138.8$0.00$0.00Lab Coats1205600337.38$0.00$0.00Consultation Coats20510089$0.00$0.00Scrub Tops30051500645$0.00$0.00Scrub Bottoms30051500840$0.00$0.00Cubical Curtains1077070$0.00$0.00Chef Jackets1256047.214$0.00$0.00WEEKLY TOTALS1258763103318.194$0.00$0.00?DESCRIPTIONTOTALDAYSTOTALTOTALPRICEWEEKLY TOTALSOF ITEMDAILY ITEMSOF SERVICEPER WEEKWEIGHT (lbs)PER POUND1.9.1.4. Category Three - Items that must be tumbled dried and folded:Robes407280280$0.00$0.00Shower Curtains307210376.6$0.00$0.00M/H Gowns Green774953.9$0.00$0.00Scrub Tops (ScrubEx)755375161.25$0.00$0.00Scrub Bottoms (ScrubEx)755375210$0.00$0.00Pillow Cases (White/Green)17571225526.75$0.00$0.00Fitted White/Green Sheet175712251016.75$0.00$0.00Dish Towel30051500217.5$0.00$0.00Hand Towel White17571225278.075$0.00$0.00Mattress Pads (Sleep Study)472834.244$0.00$0.00WEEKLY TOTALS1056764923155.069$0.00$0.00DESCRIPTIONTOTALDAYSTOTALTOTALPRICEWEEKLY OF ITEMDAILY ITEMSOF SERVICEPER WEEKWEIGHT (lbs)PER POUNDTOTALS1.9.1.5. Category Four - Items that must be cleaned dried and returned in bulk bagged:18" mops, returned bagged 25 count 60" mops returned bagged 10 count18" Micro Fiber Mops500735001330$0.00$0.0060" Micro Fiber Dust Mops507350385$0.00$0.00WEEKLY TOTALS550738501715$0.00$0.00DESCRIPTIONTOTALDAYSTOTALTOTALPRICEWEEKLYOF ITEMDAILY ITEMSOF SERVICEPER WEEKWEIGHT (lbs)PER POUNDTOTALS1.9.1.6. Category Five- Items that must be cleaned dried and returned wrapped seperately:Patient Lifting Slings271418.62$0.00$0.00Smart Cushions1773.01$0.00$0.00Jacobs Ladders177266$0.00$0.00Return Belt271411.34$0.00$0.00WEEKLY TOTALS6742298.97$0.00$0.00COMBINED WEEKLY TOTAL$0.00 52 WEEKSTOTAL$0.00 ................
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