EDIT CHECK WORKSHEET .us



Breakfast

Lunch

EDIT CHECK WORKSHEET

FOR COMMUNITY ELIGIBILITY PROVISION (CEP)

This worksheet is to be used by CEP sites that are serving meals at no cost to all students.

|1. | | 2. | |3. | |4. | |

| | Site | |Month | |Operating days | |Attendance Factor |

|5 |6 |7 |8 |9 |

| | | | | |

|Date |Students served |Enrollment |Enrollment (7) | |

| | | |x AF (4) |Comments |

|Example |712 |750 |707 (AF is .942) |High participation local pizza served |

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INSTRUCTIONS FOR COMPLETING THE CEP EDIT CHECK WORKSHEET

1. Site – Enter the name of the school/site. A separate edit check worksheet must be completed for each school or site under your sponsorship for breakfast and lunch.

2. Month- Enter the calendar month for which the reimbursement claim is being made.

3. Operating days: Enter the number of operating days for which the reimbursement claim is being made.

4. Attendance Factor (percentage of attendance) –Enter the attendance factor (percentage of attendance) which is calculated by dividing the average daily attendance by the enrollment. The figures to calculate the attendance factor can be obtained from the school register/computer database, average from previous school year or average from previous month.

5. Date – Pre-printed.

6. Students Served– Enter the number of meals actually served to students and total at the end of the month.

7. Enrollment - Enter the number of students enrolled in your site/school which have access to the breakfast and lunch program.

8. Enrollment x Attendance Factor- Multiply the number in column 7 by the attendance factor in box 4.

Note: Do not use decimals. Always round-up to a whole number.

9. Comments – If the number of meals served (column 6) exceeds the daily enrollment (column 7) a problem with the daily counting system has occurred and immediate corrective action must be taken. Meals in excess of the enrollment figure cannot be claimed for reimbursement unless a reasonable explanation is given.

When the number of students served (column 6) exceeds the enrollment x attendance factor, a comment must be given.

The person completing the edit check worksheets should also look for indications of potential problems in the meal counting system such as:

1. Patterns of numbers, repetition of numbers or constant counts.

2. Served meal counts consistently equal to the delivery count for vended or satellite meals.

3. Identical counts daily for breakfast and lunch.

4. One-hundred percent participation.

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