EDUCATIONAL SERVICE CENTER OF LORAIN COUNTY



EDUCATIONAL SERVICE CENTER OF LORAIN COUNTY

JOB DESCRIPTION

Job Title: Treasurer

Qualifications: Degree in accounting or business administration is desirable.

A valid Treasurer's license.

Experience in accounting and fiscal procedures.

Ability to research and interpret applicable laws.

Reports To: Educational Service Center of Lorain County Governing Board

Supervises: All employees working in the Treasurer's office.

Job Goal: To provide leadership in developing and maintaining an efficient and productive fiscal office.

GENERAL JOB DESCRIPTION

The County School Treasurer serves as the Chief Fiscal Officer of the Educational Service Center of Lorain County.

PERFORMANCE DUTIES/RESPONSIBILITIES

The Treasurer provides two general types of services for the Governing Board:

A. Secretary

1. As the Secretary of the Governing Board, the Treasurer attends all regular and special meetings, records accurately the minutes of those meetings, attests to the accuracy of the minutes and the approving signature thereon and ensures the security of these very important public records. He/She prepares resolutions for Board approval for placement in the recorded minutes of Board meetings and attends all executive or work sessions of the Board unless specifically excluded.

2. He/She receives, opens, reads publicly, reports to the Governing Board a tabulation and enters into the minutes information of all bids received.

B. Treasurer

1. As the Chief Fiscal Officer, the Treasurer must receive and classify all monies, maintain proper accounting records and disburse these public funds, all in accordance with budgets and appropriations as prescribed by the Governing Board and applicable statutes governing the authority of the office. He/She deposits public funds as received usually not less than daily, in an eligible depository with whom a depository contract has been approved by the Governing Board as prescribed by the Uniform Depository Act of the Ohio Revised Code. He/She develops and establishes accounting systems and procedures within the framework of the ORC and implements instructions of the State Auditor's Schools and Libraries Division.

2. He/She meets as appropriate with bank officials regarding any question or proposal in the interest of improving management of school business banking activities. He/She must maintain a good working relationship with the highest possible earnings capacity of available funds. He/She remains constantly cognizant of the fiscal position of the Educational Service Center of Lorain County so that interim monies may be properly invested and maximum interest earnings be generated for the various funds.

3. The Treasurer receives requisitions and/or purchase orders for supplies and services which are required for operation of the Educational Service Center of Lorain County. He/She endorses all purchase orders as required by law and takes action to encumber the proper funds.

4. Upon receipt of a properly documented statement from a vendor, backed up by a receiving report and any other pertinent documents, arranges for a voucher to be issued in payment of the account.

5. He/She receives, accounts for and disburses federal and state project funds in accordance with instructions and requirements pertaining to the projects and the ORC. He/She works closely with the directors of these special projects to help ensure operations in accordance with the goals of the project, maintains the official files and fiscal records of all special projects.

6. He/She assists in developing the annual appropriations in cooperation with the Superintendent and other interested personnel and properly presents it to the Governing Board for adoption; then it is filed on a timely basis with the State Department of Education. He/She is likewise responsible for a Temporary Annual Appropriations Measure, if one is used in the system.

7. The Treasurer prepares and presents such special financial reports as are required for federal, state or local requirements. This includes Form 4502 and GAAP financial statements to the State Auditor, or substitutes for these reports as may be required in the future, and the legal advertising of the Annual Financial Report.

8. With the Superintendent, the Treasurer represents the Governing Board to the school community in the area of finance. He/She operates with the Superintendent and other officers as designated in the development of policies and regulations for approval of the Board, and administrative procedures for the operation of the school system.

9. The Treasurer is responsible for the efficient operation of the payroll function to ensure proper personnel records and timely disbursement of the payroll. He/She maintains official records of sick leave and of other types of employee absence records.

10. In cooperation with the Superintendent, he/she coordinates the employee fringe benefit program and payments. He/She counsels employees on such benefits as retirement, sick leave, hospitalization, life insurance, taxes and related subjects.

11. He/She ensures proper, accurate, timely reporting to pertinent state agencies for Workmen's Compensation and Unemployment Compensation so as to protect the rights of the employee while at the same time he/she prevents jeopardy of tax funds from improper claims.

12. Together with the President of the Governing Board, he/she signs all contracts issued during the year to noncertified and administrative staff.

13. The Treasurer assists the Superintendent in establishing, evaluating and maintaining salary schedules and employee benefits.

14. With the President of the Governing Board (where required), he/she enters into contractual relationships for conveyances of real and personal property, supplies and equipment and other legal documents as required by the ORC and Board regulations or policies.

15. He/She is responsible for advertisements of a legal nature and ensures their proper publications for reports, purchase or sale of property or any other requirements as provided in applicable statutes.

16. He/She attends meetings, conclaves and conferences which are designed to enhance professional qualifications or update position performance information to come into line with the continually changing requirements of legislation, state examiner requirements or good business management procedures. The person who attends these gatherings must be prepared to contribute talent toward success of the gathering and to take away from the gathering pertinent information to disseminate and/or use on the job.

ADDITIONAL DUTIES

The Treasurer shall perform all related duties as required by the Ohio Revised Code and such other related duties assigned by the Governing Board as provided by the ORC and policies and regulations of the Governing Board.

EVALUATION

Performance of this position will be evaluated annually in accordance with provisions of the Board's policy on evaluation of administrative personnel.

Revised: September, 1997

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