Board of County Commissioners



Board of County Commissioners

Date: Monday, November 8, 2010

To: Honorable Chairman and Members of the Board

From: Benjamin H. Pingree, County Administrator

Subject: Follow-Up to County Commission Meeting October 4, 2010

Invocation

Commissioner Green

Pledge of Allegiance

Commissioner Kessler

Approval of Agenda:

(The Chairman and members of the Board will approve and/or modify the official agenda at this time).

Commissioner Stewart made a motion to approve the Agenda with the following revisions/additions; Commissioner Brock seconded and the motion passed 5/0:

▪ Commissioner Artz has two add-on Announcements and a discussion item;

▪ Commissioner Kessler has one add-on Announcement

Public Hearing

(Public Hearings are held as required to receive public comments on matters of special importance or as prescribed by law. Public Hearings shall be heard at 5:00pm, or soon thereafter. Individual speakers are encouraged to adhere to a three (3) minute time limit. The Chairman has the discretion to either extend or reduce time limits, based on the number of speakers).

Awards and Presentations

(Members of the Board will have the opportunity to acknowledge members of the community or commendable efforts at this time. Presentations will be made from individuals concerning issue of importance).

Announcement by NAMI Wakulla

Charlie Creel, President, National Alliance on Mental Illness (NAMI), briefed the Board with a list of accomplishments made by NAMI Wakulla. All citizens are invited to attend the next program at Hudson Park on October 25, 2010 at 6:30p.m. In addition, to increase public awareness, NAMI is proclaiming October 3rd - October 9th 2010 as Mental Illness Awareness Week in Wakulla County.

Recognition of Rick Thornburg – Doug Jones, Public Services Director

Doug Jones recognized Rick Thornburg for his service as Airport Manager and commended Mr. Thornburg for his focus, perseverance, accomplishments and his most worthwhile efforts on behalf of the BOCC, County residents, and aviators.

Announcement of Domestic Violence Awareness Month – Refuge House

Kathy Asbell announced October 2010 as Domestic Violence Awareness Month in Wakulla County. Ms. Asbell invited citizens to participate in the next Domestic Violence Task Force Meeting on October 13, 2010 at the TCC-Wakulla Center at 12:30p.m. In addition, all citizens are invited to attend a Memorial Service in honor of Leslie Drew on October 19, 2010 at the Crawfordville First Baptist Church at 6:00p.m.

Announcement of The Salvation Army Christmas Assistance Program – Commissioner Artz

Commissioner Artz announced the Salvation Army Christmas Assistance Program. The Salvation Army is accepting applications for Christmas Assistance on October 18-22, 2010 and October 25-29, 2010 at the Salvation Army’s Main Office, 5016 W. Tennessee St., Tallahassee, FL.

Commissioner Artz announced the Wakulla County Health Department will be holding a Flu Shot Clinic every Wednesday at 2:00p.m. – 4:00p.m.

Commissioner Artz announced the Canvassing Board will be conducting an accuracy test on the voting machines on October 8, 2010 at 9:00a.m. at the Supervisor of Elections Office for anyone interested in attending.

Announcement by Covenant Hospice – Karen Henry, Community Educator

Karen Henry announced Covenant Hospice, a non-profit organization with over 20 years experience in taking care of loved ones during their last days. Covenant Hospice serves Wakulla, Leon Gasden, Liberty, Franklin, Jefferson, Madison and Taylor Counties. Ms. Henry will be holding presentations at the Wakulla County Senior Center once a month. For more information, please contact 509-4421 or Karen.henry@.

Commissioner Kessler announced a letter he received from the Dog Island Conservation District thanking the BOCC and staff for donating the road compactor.

Commissioner Kessler announced a food pantry drive will be held every Sunday in October in the parking lot of Winn Dixie at 1:00p.m. – 3:00p.m. and encouraged all citizens to participate.

(To ensure fairness and encourage participation, citizens who would like to speak on any item will need to fill out a speaker’s card and turn in to Ms. Welch prior to the beginning of discussion on that particular item.  Citizens are allowed a maximum of 3 minutes to speak. In the event a citizen requests to donate their 3 minutes to another citizen, the citizen must obtain approval from the Chairman prior to the date of the meeting and is at the Chairman’s discretion).

Consent

(All items contained herein may be voted on with one motion. Consent items are considered to be routine in nature, are typically non-controversial and do not deviate from past Board direction or policy. However, any Commissioner, the County Administrator, or the County Attorney may withdraw an item from the consent agenda, either in writing prior to the meeting, or at the beginning of the meeting and it shall then be voted on individually. Every effort shall be made to provide such a request to the Chairman at least 24 hours before the meeting).

Commissioner Stewart made a motion to approve the Consent Agenda with Tab #6 being pulled for discussion; Commissioner Brock seconded and the motion passed 5/0.

1. Approval of Minutes – September 20, 2010 Regular Board Meeting Minutes

(Brent X. Thurmond, Clerk of Court)

The Board approved Option #1 – Approve the September 20, 2010 Regular Board Meeting Minutes.

2. Approval of Payment of Bills and Vouchers Submitted for September 16, 2010 – September 29, 2010

(Brent X. Thurmond, Clerk of Court)

The Board approved Option #1 – Approve the payment of Bills and Vouchers submitted for September 16, 2010 – September 29, 2010.

3. Request Board Approval to Schedule a Public Hearing to Consider an Ordinance Amending Ordinance No. 2009-09, the Wakulla County Comprehensive Sewer Ordinance to Provide Procedures for Reservation of Sewer Capacity

(Heather Encinosa, County Attorney)

The Board approved Option #1 – Approve staff to schedule a public hearing to consider adopting the proposed Ordinance amending Ordinance No. 2009-09, the Wakulla County Comprehensive Sewer Ordinance to provide procedures for reservation of sewer capacity.

4. Request Board Approval of the Wakulla County Health Department Annual Core Contract for FY 2010-2011

(Mark Lundberg, CHD Administrator)

The Board approved Option #1 – Approve the Wakulla County Health Department Annual Core Contract for FY 2010-2011.

5. Request Board Approval to Submit Two Road Projects for the Small County Road Assistance Program (SCRAP) 2011/2013 Application

(Cleve Fleming, Public Works Director)

The Board approved Option #1 – Approve to submit Emmett Whaley and Rehwinkle Roads for the Small County Road Assistance Program 2011/2013 Application.

6. Request Board Approval to Advertise an Invitation to Bid for the Forestry Grant

(Commissioner Artz)

This item was pulled for discussion.

7. Request Board Approval of a Proclamation Declaring October 2010 as Domestic Violence Awareness Month in Wakulla County

(Commissioner Stewart)

The Board approved Option #1 – Approve the Proclamation declaring October 2010 as Domestic Violence Awareness Month in Wakulla County.

13. Request Board Approval of a Proclamation Declaring October 3-9, 2010 as Mental Illness Awareness Week in Wakulla County

(Commissioner Kessler)

The Board approved Option #1 – Approve the Proclamation declaring October 3-9, 2010 as Mental Illness Awareness Week in Wakulla County.

Consent Items Pulled for Discussion

(Members requesting further information on items placed under “Consent Agenda,” may withdraw those items and place them here, for further discussion).

6. Request Board Approval to Advertise an Invitation to Bid for the Forestry Grant

(Commissioner Artz)

After discussion and announcing the proposed bid for local vendors and contractors to participate, Commissioner Artz made a motion to approve staff to advertise the Invitation to Bid (ITB) for the Forestry Health Improvement Initiative Grant; Commissioner Stewart seconded and the motion passed 5/0.

Planning and Zoning

(Members will be provided with planning and zoning amendment requests five (5) business days prior to the scheduled meeting. To the maximum extent possible, all support information and documentation for P&Z items shall be made available through a variety of means including the County website that will provide the public with the greatest opportunity to review documentation at the date of advertisement pursuant to Resolution No. 04-43. “In accordance with Sec. 24.01 of County Code, for all quasi- judicial proceedings each Commission member must disclose all contact received from interested parties and/or their representatives, lobbyists, or any other third parties concerning any application and any personal investigation or knowledge being relied upon during the consideration of any quasi-judicial planning and zoning matters”.)

8. Application for Change of Zoning R10-04

(Multiple Property Owners; Wakulla County, Agent)

This is the second of three public hearings and is for discussion only, no action required at this meeting.

9. Application for Variance V10-05

(James and Patricia Revell, Owners; Wakulla County, Agent)

This is the second of three public hearings and is for discussion only, no action required at this meeting.

General Business

(General Business items are items of a general nature that require Board directions or pertain to Board policy

10. Informational Update to the Board Regarding Energy Efficiency Audits and Board Direction on Pursuing Additional Audits

(Melissa Corbett, Planner II)

Commissioner Artz made a motion to accept the informational update to the Board regarding Energy Efficiency Audits; Commissioner Brock seconded and the motion passed 5/0.

In addition, Commissioner Artz made a motion to direct staff to explore alternatives to an energy audit as has been outlined in the agenda item and to report findings back to the Board with Part 2; Commissioner Stewart seconded and the motion passed 5/0.

(Melissa Corbett, Planner II)

11. Update to the Board Regarding Housing Division Programs and Request for Board Direction on Corrective Actions

(Ben Pingree, County Administrator)

Commissioner Stewart made a motion to table this item to the October 18, 2010 Board Meeting; Commissioner Brock seconded and the motion passed 5/0.

Citizens to be Heard

(Citizens will be heard between 6:30p.m. and 7:00p.m., or if the meeting concludes prior to 6:30p.m. or 7:00p.m. citizens will then be heard at the end of the meeting where applicable. Three (3) minute time limit; non-discussion by Commission; there shall be no debate and no action by the Commission).

Neil Autrey addressed the Board regarding work he performed for the Housing Department in July 2010 and the issue of not receiving full payment to date.

Renee Calhoun addressed the Board regarding her concerns with Section 8 in the Housing Department.

Jim Porter addressed the Board regarding the Equestrian Center Project and the pending County Grant.

W. D. Lansford addressed the Board with his concern that citizens constitutional rights are being limited. Mr. Lansford addressed several outstanding issues and asked the Board to pay closer attention.

Steven Calhoun addressed the Board regarding the Housing Program Update listed as Tab #11 on the agenda and requested the Board table the item in order to allow further review before taken actions.

Commissioner Agenda Items

(Items with supporting documentation shall be provided by a Commissioner to the County Administrator three (3) business days prior to the scheduled meeting. Items that are agendaed by Commissioners and fail to gain approval may not be replaced on the agenda by a Commissioner on the non-prevailing side for a period of six (6) months without approval of the Chairman unless there is substantive new information to present).

12. Commissioner Brock –

a. Request Board Approval to Direct Staff to Research Funding Options to Provide Sewer in the Historic Neighborhoods Near Town Center

Commissioner Brock made a motion to direct staff to develop a feasibility plan to provide sewer in Greiners Addition and Magnolia Gardens and to include researching funding options, and to also include downtown Crawfordville; Commissioner Stewart seconded and the motion passed 5/0.

(Cleve Fleming, Public Works Director)

(Tim Barden, Assistant County Administrator)

County Attorney

(County Attorney items are items of a legal nature that require Board direction or represent general information to Board Members, staff or the public).

County Administrator

(County Administrator items are items that require Board direction or represent general information to Board Members, staff or the public).

Mr. Pingree announced he would provide an update to the Board regarding the paperless agenda system to include a timeline.

Discussion Issues by Commissioners

(The purpose of this section is for Commissioners to request staff action on various issues, including scheduling of a future agenda item for later Board action, based on the approval of a majority of the Board. No assignments or request for agenda items shall be given to the County Administrator or County Attorney without the express approval of the majority of the Board. The Board shall take no policy action without an agenda item unless such is accomplished through a unanimous vote of the Board. The remarks of each Commissioner during his or her “discussion items” shall adhere to Robert Rules of Order, for proper decorum and civility as enforced by the Chairman.

Commissioner Artz asked the Board if they would support staff drafting an Invitation to Bid to thin pine trees on the County property located between the Health Department and the Sheriff’s Office. The Board agreed they would be in favor of advertising an Invitation to Bid.

Commissioner Brock announced the Clerk’s Office paperless time sheet system and announced the BOCC offices is in the process of reviewing. Commissioner Brock also announced the paperless agenda system for the Board meetings.

Commissioner Kessler asked staff to provide an update to the Board regarding the status of the Equestrian Center Project. Staff announced that an agenda item was forthcoming.

(Tim Barden, Assistant County Administrator)

(Ray Gray, Parks & Recreation Director)

Commissioner Kessler asked staff to provide an update to the Board regarding the status of the proposed Kennel Licensing Ordinance. Scott McDermid announced that due to issues with not having adequate staff to enforce the proposed Ordinance, staff will bring back the item to the Board in 2011.

Adjourn

(Any departure from the order of business set forth in the official agenda shall be made only upon majority vote of the members of the Commission present at the meeting).

The Board adjourned at 7:30p.m.

The next Board of County Commissioners Meeting is scheduled for

Monday, October 18, 2010 at 5:00 p.m.

|Regular Board Meeting and Holiday Schedule |

|January 2010 – December 2010 |

| |

|January 2010 | |February 2010 | |March 2010 |

|S |M |T |W |Th |

|S |M |T |W |Th |

|S |M |T |W |Th |

|S |M |T |W |

| |Special Meeting | |

| |Holiday | |

PUBLIC NOTICE

2010 Tentative Schedule

All Workshops, Meetings, and Public Hearings are subject to change

All sessions are held in the Commission Chambers, 29 Arran Road, Suite 101, Crawfordville, FL. Workshops are scheduled as needed.

|Month |Day |Time |Meeting Type |

|TBA |TBA |TBA |Proposed Workshop: To Discuss Land Quality and Land Designations |

| | | |(date may be subject to change) |

|October 2010 |Monday 4 |5:00 P.M. |Regular Board Meeting |

| |Thursday 7 |5:00 P.M. |Workshop to Discuss the Roads Clean Action Plan Committees Final |

| | | |Report and Recommendations |

| |Thursday 7 |6:00 P.M. |Workshop to Discuss Mt. Beasor Rd. |

| |Monday 18 |5:00 P.M. |Regular Board Meeting |

|November 2010 |Monday 1 |5:00 P.M. |Regular Board Meeting |

| |Thursday 4 |5:00 P.M. |Workshop to Discuss the Proposed Solid Waste Licensing Ordinance |

| |Thursday 4 |6:00 P.M. – 8:00 P.M. |Workshop: To Discuss the Improvements to our County’s |

| | | |Infrastructure (Including Paving and Maintaining of Roads) |

| |Monday 15 |5:00 P.M. |Regular Board Meeting |

| |Tuesday 16 |5:00 P.M. |Swearing-In Ceremony for New Commissioners |

|December 2010 |Monday 6 |5:00 P.M. |Regular Board Meeting |

| |Thursday 9 |4:00 P.M. – 8:00 P.M. |5th Annual Board Retreat (To Be Held at the Public Library) |

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download