Cashion Board of Education



Cashion Board of Education

Minutes of the Regular Meeting

June 28, 2016

1. The Cashion School Board met

in Regular Session on June 28, 2016, President Ogletree called the meeting to order at 6:03p.m.

2. Members present: Ogletree,

Tichenor, Carroll, Miller and Vandruff. Members absent: none. Quorum established. Also attending: Sammy Jackson, Superintendent and Stephanie White, Minutes Clerk.

3AB. A motion to accept the consent agenda and to approve the minutes from the regular meeting of June 13, 2016 was made by Carroll and seconded by Tichenor.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4A. A motion to approve purchase order encumbrances for 2015-2016 as follows was made by Miller and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

General Fund: #310 – 315

Totaling $2,207.84

Building Fund: #52 – 54

Totaling $1,139.84

4B. A motion to approve lease purchase disbursement request #5 in the amount of $177,516.60 was made by Carroll and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4C. A motion to approve lease purchase disbursement request #6 in the amount of $19,658.25 was made by Tichenor and seconded by Miller.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4D. A motion to approve the following transfers of funds was made by Carroll and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

a) $200.00 from Petty Cash (924) to General Fund

b) $857.17 from General Fund Refund (932) to General Fund

c) $17,076.00 from Extended Care (941) to General Fund

d) $93.98 from Interest (933) to General Miscellaneous (923)

e) Close $313.91 from Activity account #958 (senior 2015) and transfer to activity account #945 (marquee)

f) $1,000.00 from Baseball (805) to General Fund for Blake Mounce summer baseball league pay

g) $2,490.00 from Boys Basketball (802) to General Fund for remaining summer camp pay for John Hardaway

h) $1,835.00 from Band (905) to General Fund to pay for band camp: Rory Behrens $1,200.00, Nikola Gjorcevski $635.00

4E. A motion to approve payroll/purchase order encumbrances for July 2016-2017 was made by Miller and seconded by Tichenor.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4F. A motion to approve unpaid encumbrance list from 2015-2016 was made by Carroll and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4G. A motion to approve contract with Mary Sweet-Darter school psychologist was made by Tichenor and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4H. Discussion on student handbook changes for the 2016-2017 school year.

4I. A motion to approve Board Designations for the 2016-2017 school year including the approval of the investment resolution to the county treasurer was made by Carroll and seconded by Tichenor.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4J. A motion to approve administration contracts was made by Miller and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4K. A motion to approve declaring misc. weight equipment, computer equipment, furniture, and various items surplus was made by Carroll and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4L. A motion to approve insurance quote for property/casualty, liability, fleet, boiler, crime, terrorism and inland marine for 2016-2017 school year with OSRMT in the amount of $50,999.00 was made by Carroll and seconded by Miller.

Vote was as follows:

Ogletree: aye

Carroll: aye

Tichenor: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4M. A motion to approve salary schedule for certified teachers for 2016-2017 was made by Tichenor and seconded by Carroll.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4N. A motion to approve asbestos management contract with Enercon Services was made by Carroll and seconded by Miller.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4O. A motion to approve the Gifted and Talented Expenditure report was made by Miller and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

4P. Discussion of purchase of marquee with Town of Cashion.

4Q. No action on item concerning Cashion policy book.

5. Superintendent’s Report

1) Update on bond projects

6. & 7. A motion to convene to Executive Session for the purpose of discussing the following was made by Carroll and seconded by Tichenor at 7:41 p.m.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

Proposed Executive Session to discuss:

A) Salary/Contract terms of support staff

25 OS Sect. 307(B)(1)

B) Stipend/Contract terms for activity (extra duty) assignments

25. OS Sect. 307 (B) (1)

C) Resignations

25 S Sect. 307 (B)(6&7)

D) Employment of substitute teacher(s)

25 Sect. 307 (B)(1)

E) Employment of non-certified staff

25 OS Sect. 307 (B)(1)

F) Employment of certified staff

25 OS Sect. 307 (B)(1)

G) In-coming/out-going student transfers

(18-307) (B)(7)

8. President Ogletree acknowledged that the Cashion Public Schools’ Board of Education left executive session at 8:20 p.m.

9. Executive Session minutes

compliance announcement

a) Present: Ogletree, Tichenor, Carroll, Miller, Vandruff and Jackson

b) Discussion was limited to agenda

items 6A-6G

c) No action was taken

10. A motion to approve salary contract terms of support staff assignments was made by Carroll and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

11. A motion to approve stipend/contract terms for activity (extra duty) assignments was made by Tichenor and seconded by Miller.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

12. A motion to approve resignation of Shauna Suntken was made by Carroll and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

13. No action on item concerning employment of substitute teacher.

14. A motion to approve employment of Kathy Womack as custodian was made by Miller and seconded by Tichenor.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

15. A motion to approve employment of Angie Jones as music teacher was made by Tichenor and seconded by Vandruff.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

16. A motion to approve student transfer #146074, 100746 and #100748 was made by Carroll and seconded by Miller.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

17. New Business

Mr. Jackson noted that there was no New Business to bring before the Board.

18. A motion to adjourn was made by Carroll and seconded by Vandruff at 8:27 p.m.

Vote was as follows:

Ogletree: aye

Tichenor: aye

Carroll: aye

Miller: aye

Vandruff: aye

Motion passed 5-0.

_______________________________

President

_______________________________

Vice President

_______________________________

Clerk

_______________________________

Member

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Member

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