Indiana Vocational Rehabilitation Claim Payment System



Vendor Quick SheetsIndiana Vocational Rehabilitation Claim Payment SystemClaim StatusesStatusDescriptionUser PermissionsDraftThe claim has been started and saved, but not submitted for State review.The claim can be edited by the user who generated the claim.SubmittedThe claim is in State review.The claim cannot be edited. Not approvedThe claim has been reviewed by State staff and the claim needs to be revised and resubmitted for State review. If this occurs, users will be able to see the ‘Not Approved Reason’ and ‘Notes’ to assist in claim modification.The claim can be edited by the user who developed the claim. Not Approved – RemovedThe claim has been reviewed by State staff and the claim needed to be revised. The claim has subsequently been removed.The claim cannot be edited but can be viewed.ApprovedThe claim has been reviewed by State staff and the claim is approved for payment.The claim cannot be edited.PaidThe claim has been paid.The claim cannot be edited.The following describes the different statuses of claims in the Indiana Vocational Rehabilitation Claim Payment System. The user permissions describe if and who may edit the claim for each status.CPS Reports SummaryReport TypeWhat does the report do?What information does the report provide?Outstanding AuthorizationsDisplays all authorizations that have remaining funds available. Information displayed depends on vendor information* and service type.View status and availability of outstanding authorizations by each line.Authorization ResearchDisplays all authorizations based on the search criteria, including vendor information* and service type.This is a general summary to view all authorizations.Claim StatusProvides a list of draft, submitted, not approved, approved, and paid claims, based on search criteria, including region, area, caseload (VR only), and payment start and end dates.The report provides a list of claims filtered by search criteria. Vendor Payments by Client and Claim DetailDisplays all paid claims based on the search criteria, including vendor information* and dates.The report can help track what payments have been made by participant and claim detail. Payments by Procedure CodeDisplays payments by procedure code, based on search criteria including region, area, caseload (VR only), and payment start and end dates.The report provides trends of service delivery, including number of clients, average payment by client, and types of service. The following reports are available through the Indiana Vocational Rehabilitation Claim Payment System and can be exported in different formats for your convenienceVendor User RolesThe following describes vendor user access have to the Indiana Vocational Rehabilitation Claim Payment System.CPS FunctionsVendor User RoleSuper UserSub UserClaimsSearch for AuthorizationsRRSearch for ClaimsRRReview Authorization InformationRRDraft Claim InformationUUReview submitted, in process, not approved, or paid claim informationRRUpload files for claimsUUReview billing historyRRPaymentsView ChecksRRPayment detailsRRParticipant LookupRRReportsVendor Payments by Client and ClaimRROutstanding AuthorizationsRRClaim Status ReportRRAuthorization Research ReportRRPayments by Procedure CodeRRAdministrative ResponsibilitiesAdd additional usersUNManage and lock usersUNManage Vendor RegistrationUNKey: R = Read/Viewing Access U = Update Access N = No Access ................
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