January 22, 2008 - CPS
January 1, 2011 (Updated January 12, 2011)
ELEMENTARY SCHOOL
Common Records Retention Summary 2011
(Note: List is Not All-Inclusive)
|No. |Record |Pack for Disposal |Pack for Storage |
| | |(in copy paper boxes) |(in boxes from Law Dept.) |
|1011 |Application/Resumes |2008 and prior |2009 – present |
|2728/2729 |Application for Student Travel / Field Trip Permissions |2008 and prior |2009 – present |
|2732 |Applications (Student) for Schools and Programs |2003 and prior |2004 – present |
|2104 |Attendance – Daily (Student Daily Attendance) |2006 and prior |2007 – present |
|2102 |Attendance – Teacher’s Summaries of Student Attendance |2006 and prior |2007 -- present |
|1017 |Budget Materials |2003 and prior |2004 – present |
|1023 |Calendars, Appointment Books, Phone Message Pads |2008 and prior |2009 – present |
|2312 |Enrollment Forms |2005 and prior |2006 – present |
|2024 |Expenditure Requisition Order (invoices NOT attached) |2005 and prior |2006 – present |
|2024/2008 |Expenditure Requisition Order (invoices attached) |2003 and prior |2004 – present |
|2727/2522 |Free / Reduced Meal Forms and Reports (Lunch Applications) |2007 and prior |2008 – present |
|2714 |Grades / Student Marks |2009 and prior |2010 – present |
|2524/2523 |Grant Materials, Title 1, Chapter 1 |2007 and prior |2008 – present |
|2208 |Incident Reports (does not include Student Accident Reports) |2007 and prior |2008 – present |
|2042 |Internal Accounts (includes all combined financial / accounting records such as invoices, bills, |2003 and prior |2004 – present |
| |receipts, reimbursements, reports, ledgers, etc.) | | |
|2514 |Lesson Plans |2008 and prior |2009 – present |
|9008 |LSC Election Materials |2008 and prior |2009 – present |
|2709/2711 |Misconduct Reports (Student), Suspensions (extra copies only) |2005 and prior |2006 – present |
|1022 |Payroll (daily, weekly, monthly) records |2008 and prior |2009 -- present |
|1008 |Payroll (annual) reports and records |2003 and prior |2004 – present |
|1003 |POs (invoices NOT attached) |2008 and prior |2009 – present |
|1003/2008 |POs (invoices attached) |2003 and prior |2004 – present |
|1012 |Position Open / Close / Position Transactions |2005 and prior |2006 – present |
|2834 |Promotion Policy Review Forms/Letters |Students born in 1983 and |Students born in 1984 – |
| | |prior |present |
|2731 |Progress Reports |2008 and prior |2009 – present |
|2518 |Racial / Ethnic Survey (Store in Cum Folder for students enrolling after 4/21/10) |2005 and prior |2006 – present |
|2017/2018 |Receipt Books (Teacher and Treasurer) |2005 and prior |2006 – present |
|2013 |Reimbursements |2003 and prior |2004 – present |
|7042 |Report Cards |2008 and prior |2009 – present |
|2108 |Rosters |2006 and prior |2007 – present |
|7006 |SIPAA (School Improvement Plans) |2000 and prior |2001 – present |
|2834 |Student Cumulative Records (includes ELL) (No Health Records) |Students born in 1989 and |Students born in 1990 – |
| |Note: Student Discipline Files and Truancy Files also have this retention |prior |present |
|2837 |Student Special Education Records (includes Speech) (No Health Records) |Students born in 1983 and |Students born in 1984 – |
| | |prior |present |
|7063 |Test Scores (Student) (Store ISAT Parent Report in Cum Folder) |2005 and prior |2006 – present |
|2311 |Visitor Record / Sign-In Books |2008 and prior |2009 – present |
|Always Pack for Storage | |Always Pack for Storage Separately |
|(May be Packed with other Permanent School Records) | | |
|Furniture/Equipment Register | |Elementary School Transcripts (Printed from SIM) |
|LSC Election Results and Meeting Minutes | |Registration Cards |
|Principal’s Summaries of Attendance | |Student Health Records |
|Student Record Requests | |Personnel Records |
|Student Accident Reports | | |
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