APPENDIX A: VOLUNTEER FAQ - CPS Parent U

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APPENDIX A: VOLUNTEER FAQ

What is the volunteer application process? ? All volunteer candidates must complete a volunteer application through the Chicago

Public Schools CiviCore database. Please visit: . ? The Principal or Volunteer Coordinator at the selected school will review the application

in CiviCore and must approve the candidate to move forward with next steps in the process. In order to be approved, the candidate must visit the school in person and

show his/her photo ID to the Volunteer Coordinator.

Candidate Seeking Level I Approval

Candidate Seeking Level II Approval

1. Volunteer Programs will provide guidance by email regarding the next steps: TB test and background check. This includes supplying all associated documents and explicit instructions for submission.

1. If candidate is seeking "Level II" approval, the Volunteer Coordinator must approve them as a volunteer candidate in the CiviCore; then, they will receive a notification of approval status via email.

2. The CPS Department of Safety and

21. The application process ends here for

Security will contact candidate directly

Level II candidates. If approved, they

with any questions regarding his/her

will be instructed to contact the school's

background check, and will inform

Volunteer Coordinator for further

Volunteer Programs of final background

guidance.

check results once received.

3. Once TB form and background check results are received by Volunteer Programs, the candidate will receive an email notification of status.

How Long will This Process Take?

How Long will This Process Take?

Level I candidate results vary depending Candidates not requiring background upon when the candidate completes the checks and TB Test (Level II) should expect TB/background check process and when notification via email within 1 week. TB/background check results are received. Candidates should expect to receive an email notification within 2-5 weeks with either volunteer status or process status (e.g., waiting for background results, missing form, etc.).

What is the volunteer process for field trip chaperones?

? For day trips, potential chaperones simply need to complete the short online application process at . Overnight trips will require a more in-depth process. Either way, we suggest volunteer coordinators encourage potential chaperones to begin the process a month ahead of the scheduled field trip.

? Also, CPS employees who volunteer at schools other than where they are employed, must complete a volunteer application in order to be eligible to participate. (This process allows us to verify employment. Active employees do not go through the background check process). Please note, if school chaperones have not been vetted through the official CPS volunteer process, then the school assumes any associated risk.

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APPENDIX A: VOLUNTEER FAQ (CON'T)

Who do I contact with questions? Background check inquiries should be directed to CPS Department of Safety and Security at 773-553-6503. All other questions should be directed to Volunteer Programs at 773-553-1544 or volunteer@cps.edu. In addition, please visit for more information.

Do CPS employees or LSC members who want to volunteer require a background check? No. All CPS employees completed background checks and TB test as part of the hiring process. Likewise, all LSC members completed background checks. Please note, all those interested in volunteering are required to submit a volunteer application, and LSC members are also required to submit a completed TB form.

Is there an appeals process? All Level I candidates must receive a "clear" background check and TB test. If there are no volunteer opportunities at the school, all candidates are free to apply to another school or reapply at a later time.

If a candidate is already an Approved Volunteer at one school, do they have to apply again? All candidates should add each school they would like to volunteer at to their volunteer application or approved volunteer profile within CiviCore. This is important so that each school may independently determine whether there is a match between candidate interest and school need. Approved Volunteers will not be required to retake TB test or fingerprint.

Can a school have more than one Volunteer Coordinator? Each Principal designates one individual to act as the school's official Volunteer Coordinator. However, the Principal can act as a secondary contact and will also have access to the CiviCore database to approve and manage volunteers.

Is there additional compensation for Volunteer coordinators? As a Volunteer Coordinator, there is no additional compensation; however, the school will receive many benefits through your volunteer organization efforts as well as be eligible for school incentives based on high volunteer participation.

Is a photo ID needed in order to volunteer? Yes. After you complete your online application, you must visit the school and present a valid photo ID to the Volunteer Coordinator. The Volunteer Coordinator will check your photo ID and make a copy for their record. Examples of a valid photo ID include: State ID, Driver's License, Matricula, Military ID and/or Passport photo.

Is a social security number needed in order to volunteer? You will only need to provide your social security number if you are a Level I volunteer, which is a parent who volunteers more than 10 hours per week (or more than 5 hours per week for nonparents). For more information on Level I vs. Level II volunteers, visit . Level I volunteers must complete a background check and will be required to provide a social security number at that time. If you are not a Level I, you do not need to provide a social security number in order to volunteer.

Do individuals from third parties need to go through the volunteer process? Yes. Personnel from third party companies not being paid by CPS are considered to be volunteers. Any individuals from this type of organization working in the school must go through the CPS volunteer process.

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